[NCSG-PC] call for volunteers for EPDP team / Selection process

Tue Jul 17 21:29:13 EEST 2018

It sounds good.

@__f_f__

Best Regards
____________________________________

Ekue (Farell) FOLLY
Technology Champion & Chapter Head
Africa 2.0 Foundation.
www.africa2point0.org
linkedin.com/in/farellf

> On 17 Jul 2018, at 15:57, Rafik Dammak <rafik.dammak at GMAIL.COM> wrote:
> 
> Hi,
> 
> based on what suggested in the NCSG call, I am thinking we can make a list of tasks that support volunteers can cover (and set up space for those tasks). I will also keep a list of those volunteers and make a call later in next days to see who want to join and how they can help based on the tasks we are proposing or they may propose.
> in meantime, I will announce the 24 hours extension as I didn't see any objection. 
> 
> Best,
> 
> Rafik
> 
> Le mar. 17 juil. 2018 à 13:43, Rafik Dammak <rafik.dammak at gmail.com <mailto:rafik.dammak at gmail.com>> a écrit :
> Hi,
> 
> Thanks Stephanie and Martin for the quick response, looking to hear from others.
> 
> I wanted also to add about the coordination channels, which includes PC monitoring EPDP team, regular NCSG confcall for EPDP  and getting regular updates from representatives, we can
> - have a non-public mailing list only for our members interested by the topic, but we will keep  up to date the whole membership via NCSG list
> - setup a skype channel for including the representatives and others who want to back up so we can do coordination during the calls.
> - documenting positions and arguments (for example in wiki or google doc) so we can refer to them easily.
> 
> it doesn't matter what tech we will choose at the end but we need to setup this quickly and ensure its continuity for the duration of EPDP. I am also mindful to not put more workload and overhead for this effort and keep things bearable for everyone. 
> 
> I see the role of PC to support the EPDP representatives and facilitate the work, we need some division of labor to be efficient and effective.  that also includes all interested people by the topic who are observers too. 
> 
> Best,
> 
> Rafik
> 
> 
> Le mar. 17 juil. 2018 à 13:06, Stephanie Perrin <stephanie.perrin at mail.utoronto.ca <mailto:stephanie.perrin at mail.utoronto.ca>> a écrit :
> Please give an extra day.
> 
> SP
> On 2018-07-16 21:48, Rafik Dammak wrote:
>> Hi,
>> 
>> I am resending this as we should talk about the selection process and agree on it.
>> the deadline for submission is the 18th. with the current number of applications, I want to suggest an extension of 24hours. it is also important to encourage more people to apply. if there is no objection, I will send the extension to the list (for now I am sending a reminder only)
>> 
>> 
>> Best,
>> 
>> Rafik
>> 
>> Le jeu. 12 juil. 2018 à 09:02, Rafik Dammak <rafik.dammak at gmail.com <mailto:rafik.dammak at gmail.com>> a écrit :
>> Hi all,
>> 
>> I accepted most the changes for the draft call https://docs.google.com/document/d/1YoV5UeR03Q9tFuhxDsWjbfftb4O8q2WZnRg-TRCD8nc/edit?ts=5b45fde2 <https://docs.google.com/document/d/1YoV5UeR03Q9tFuhxDsWjbfftb4O8q2WZnRg-TRCD8nc/edit?ts=5b45fde2> . 
>> 
>> We shall receive soon the letter from GNSO about the appointment to EPDP team. I will update the draft with the latest relevant text (statement of participation and requirements) and other relevant annexes from that call.
>> 
>> Due to the time constraint, I will send the call this Thursday. there may some text that can be tweaked but I think we shouldn't spend more time doing that.  We cannot change the deadline as the date for sending names around the 20th. We should encourage candidates to apply but please be careful and indicate that doesn't mean automatic selection.
>> 
>> Selection:
>> There is a matrix for review and ranking in the document, please check it and let's discuss how we will manage the selection:
>> - Review: we will do individually the ranking based on the compiled applications (Maryam and I will work on the format for the matrix to get everyone input and including applicants info)
>> - Deliberations: last time for an appointment to SSC, the deliberations didn't happen in the PC list but with conference calls and private email thread. I don't have any strong preference (public or private) but in term of transparency, we can make the list of applicants public, taking notes of the process. Please share your thought on the matter. I think we will have at least one conference call, to be recorded and transcribed and so available when needed. 
>> - Decision-making: we work with rough consensus and we need to have a strong support for each representative to be appointed. The ranking will help us partly in splitting between members and alternates (it also depends on people choice).
>> 
>> this temporary process will be documented and updated.  All those elements will be helpful as input for general PC procedures related to the appointment (Farzaneh and me working on updating the draft to be shared soon).
>> 
>> later on, we can work on preparing for EPDP itself, more on substance,  and how we will liaise with the members. Several suggestions are made and indicated in the call for volunteers itself. NCSG PC has a role in term of support and input including regular EPDP related calls, giving guidance to representatives and getting regular updates. 
>> 
>> Best,
>> 
>> Rafik
>> 
>> 
>>  
>> 
>> 
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