[NCSG-PC] call for volunteers for EPDP team / Selection process

[Rafik Dammak]

Hi,

based on what suggested in the NCSG call, I am thinking we can make a list
of tasks that support volunteers can cover (and set up space for those
tasks). I will also keep a list of those volunteers and make a call later
in next days to see who want to join and how they can help based on the
tasks we are proposing or they may propose.
in meantime, I will announce the 24 hours extension as I didn't see any
objection.

Best,

Rafik

Le mar. 17 juil. 2018 à 13:43, Rafik Dammak <rafik.dammak at gmail.com> a
écrit :

> Hi,
>
> Thanks Stephanie and Martin for the quick response, looking to hear from
> others.
>
> I wanted also to add about the coordination channels, which includes PC
> monitoring EPDP team, regular NCSG confcall for EPDP  and getting regular
> updates from representatives, we can
> - have a non-public mailing list only for our members interested by the
> topic, but we will keep  up to date the whole membership via NCSG list
> - setup a skype channel for including the representatives and others who
> want to back up so we can do coordination during the calls.
> - documenting positions and arguments (for example in wiki or google doc)
> so we can refer to them easily.
>
> it doesn't matter what tech we will choose at the end but we need to setup
> this quickly and ensure its continuity for the duration of EPDP. I am also
> mindful to not put more workload and overhead for this effort and keep
> things bearable for everyone.
>
> I see the role of PC to support the EPDP representatives and facilitate
> the work, we need some division of labor to be efficient and effective.
> that also includes all interested people by the topic who are observers
> too.
>
> Best,
>
> Rafik
>
>
> Le mar. 17 juil. 2018 à 13:06, Stephanie Perrin <
> stephanie.perrin at mail.utoronto.ca> a écrit :
>
>> Please give an extra day.
>>
>> SP
>> On 2018-07-16 21:48, Rafik Dammak wrote:
>>
>> Hi,
>>
>> I am resending this as we should talk about the selection process and
>> agree on it.
>> the deadline for submission is the 18th. with the current number of
>> applications, I want to suggest an extension of 24hours. it is also
>> important to encourage more people to apply. if there is no objection, I
>> will send the extension to the list (for now I am sending a reminder only)
>>
>>
>> Best,
>>
>> Rafik
>>
>> Le jeu. 12 juil. 2018 à 09:02, Rafik Dammak <rafik.dammak at gmail.com> a
>> écrit :
>>
>>> Hi all,
>>>
>>> I accepted most the changes for the draft call
>>> https://docs.google.com/document/d/1YoV5UeR03Q9tFuhxDsWjbfftb4O8q2WZnRg-TRCD8nc/edit?ts=5b45fde2
>>> .
>>>
>>> We shall receive soon the letter from GNSO about the appointment to EPDP
>>> team. I will update the draft with the latest relevant text (statement of
>>> participation and requirements) and other relevant annexes from that call.
>>>
>>> Due to the time constraint, I will send the call this Thursday. there
>>> may some text that can be tweaked but I think we shouldn't spend more time
>>> doing that.  We cannot change the deadline as the date for sending names
>>> around the 20th. We should encourage candidates to apply but please be
>>> careful and indicate that doesn't mean automatic selection.
>>>
>>> Selection:
>>> There is a matrix for review and ranking in the document, please check
>>> it and let's discuss how we will manage the selection:
>>> - Review: we will do individually the ranking based on the compiled
>>> applications (Maryam and I will work on the format for the matrix to get
>>> everyone input and including applicants info)
>>> - Deliberations: last time for an appointment to SSC, the deliberations
>>> didn't happen in the PC list but with conference calls and private email
>>> thread. I don't have any strong preference (public or private) but in term
>>> of transparency, we can make the list of applicants public, taking notes of
>>> the process. Please share your thought on the matter. I think we will have
>>> at least one conference call, to be recorded and transcribed and so
>>> available when needed.
>>> - Decision-making: we work with rough consensus and we need to have a
>>> strong support for each representative to be appointed. The ranking will
>>> help us partly in splitting between members and alternates (it also depends
>>> on people choice).
>>>
>>> this temporary process will be documented and updated.  All those
>>> elements will be helpful as input for general PC procedures related to the
>>> appointment (Farzaneh and me working on updating the draft to be shared
>>> soon).
>>>
>>> later on, we can work on preparing for EPDP itself, more on substance,
>>> and how we will liaise with the members. Several suggestions are made and
>>> indicated in the call for volunteers itself. NCSG PC has a role in term of
>>> support and input including regular EPDP related calls, giving guidance to
>>> representatives and getting regular updates.
>>>
>>> Best,
>>>
>>> Rafik
>>>
>>>
>>>
>>>
>>
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