[NCSG-PC] Fwd: [council] FW: Notes and action items from meeting between Göran and GNSO Council Leadership Team

[Rafik Dammak]

Hi,

that was shared by GNSO leadership team this week and I note that several
topics were discussed with ICANN CEO.

- Hubba Bubba project which is about the process flow documentation
- about budget and mention that ICANN is looking at auction proceeds as a
possible source, or increasing fees which impact indirectly the registrants
- about ICANN meeting changes. something we should discuss. I personally
have some positions on that
- more important about GDPR update and ICANN org discussion with DPA, where
it seems contracted party asking to be involved. are our reps in
GDPR taskforce aware about that?

"

   - *GDPR* – update by Göran on Task Force activities. Assembling
   different use cases, with idea of publishing those early September. Are in
   the process of engaging legal counsel in Europe. Have appointed internal
   data protection officer, focused on controlling of in house data. Meetings
   taking place in Brussels. ICANN invited to Art. 29 WP who are writing a
   reference paper which will be used for interpretation of the law –
   October/November timeframe to publish this. Three different layers of
   possible outcomes of the DPA discussion: nothing happens as recognized
   important for stability and security, something that will have an effect on
   the policy as they are today, decide what kind of info could be in the
   system. Good thing is that a discussion is starting on this, but don’t know
   the outcome yet. ICANN Org neutral in this regard – just supporting the
   discussion, protect status quo until someone directs that it should be done
   differently. James requests to step away from being neutral – a decision
   needs to be taken shortly, whatever scenario prevails, in order to have any
   hope to meet a compliance deadline. Consider including industry reps for
   any meetings that ICANN is involved. Also consider engaging industry
   associations so they can also have these conversations separately – the
   more people that raise these issues the more likely is that we’ll be heard.
   Importance of having transparency and openness in communication. Any
   suggestions are welcome.



*Action item #3*: ICANN Org to consider involving industry representatives
in meetings that are held with legislators / DPAs to discuss GDPR.
"

we can compile some questions here and share those notes with wider
membership later.

Best,


Rafik
---------- Forwarded message ----------



Councilors –



Last week, the Council Chairs (Donna, Heather and I) met with Göran for our
regular discussion with the CEO.  Notes & action items are captured below.
Please be aware that these are relatively informal discussions, and the
notes below are being circulated “as-is”, and may be missing some detail.



Thank you,



J.





*From: *Marika Konings <marika.konings at icann.org>
*Date: *Wednesday, August 30, 2017 at 22:29

*Subject: *Notes and action items from meeting between Göran and GNSO
Council Leadership Team



All,



As requested, please find below some high-level notes from today’s
discussions as well as action items. I hope this provides an accurate
reflection of your conversation today.



Best regards,



Marika



*High level notes and action items from meeting between Göran and GNSO
Council Leadership Team (James Bladel, Heather Forrest, Donna Austin) on
Wednesday 30 August 2017*



   - *Hubba Bubba *– before Abu Dhabi web-site and manual will be
   published. Now for the community to take this project and decide what to do
   next.



   - *Long term financial planning process* – Executive team have started
   talking more about the mechanics. James observes contraction in the
   industry – needs to be factored into revenue projections. How to have
   discussion with community on how to prioritize. For example, currently 14
   million $ is spent on meetings. Growth in domain name registrations is
   contracting, smaller registries / registrars are suffering from high fees.
   May result in some looking at some of the other sources available like
   auction proceeds or requesting increase in fees to keep up current
   spending. Executive team to discuss with the Board mechanics of budget and
   prioritization and then take it to the community.



   - *SO/AC Chairs Workshop at ICANN60* - How to prioritize the work that
   is front of us? What is important for GNSO may not be important for ALAC.
   Proposal to re-establish meeting between SO/AC Chairs and Göran – sharing
   information, not a decision-making mechanism. Invitation and ‘charter’ for
   that meeting will go out shortly for meeting to take place on Friday prior
   to ICANN60. Board members also expected to participate in this meeting.



   - *Meetings going forward* – update on current discussions provided.
   David and his team are working on a paper that reflects what can be done
   about the existing meeting structure, but only focused on low hanging
   fruits e.g. moving days between meetings. Staff will not open up the
   recommendations of the meetings strategy, unless SO/ACs ask for it, for
   example idea of having two policy meetings and one AGM. GNSO Leadership to
   consider adding it to the agenda for upcoming Council meeting to discuss
   input as well as possible next steps.



*Action item* *#1*: David to share paper on improvements to ICANN meetings
with GNSO leadership team when available.

*Action item* *#2*: GNSO leadership team to consider adding the topic of
meetings and possible modifications to the agenda for one of the upcoming
Council meetings to discuss input as well as possible next steps.



   - *GDPR* – update by Göran on Task Force activities. Assembling
   different use cases, with idea of publishing those early September. Are in
   the process of engaging legal counsel in Europe. Have appointed internal
   data protection officer, focused on controlling of in house data. Meetings
   taking place in Brussels. ICANN invited to Art. 29 WP who are writing a
   reference paper which will be used for interpretation of the law –
   October/November timeframe to publish this. Three different layers of
   possible outcomes of the DPA discussion: nothing happens as recognized
   important for stability and security, something that will have an effect on
   the policy as they are today, decide what kind of info could be in the
   system. Good thing is that a discussion is starting on this, but don’t know
   the outcome yet. ICANN Org neutral in this regard – just supporting the
   discussion, protect status quo until someone directs that it should be done
   differently. James requests to step away from being neutral – a decision
   needs to be taken shortly, whatever scenario prevails, in order to have any
   hope to meet a compliance deadline. Consider including industry reps for
   any meetings that ICANN is involved. Also consider engaging industry
   associations so they can also have these conversations separately – the
   more people that raise these issues the more likely is that we’ll be heard.
   Importance of having transparency and openness in communication. Any
   suggestions are welcome.



*Action item #3*: ICANN Org to consider involving industry representatives
in meetings that are held with legislators / DPAs to discuss GDPR.



   - *Role of the GAC and involvement in PDP discussions* – possible
   collision coming up in relation to IGO/INGO Curative Rights. PDP is about
   to finalize its recommendations that are expected to be in contradiction
   with GAC Advice. Leadership team hereby providing a heads-up. Important for
   ICANN Org to encourage dialogue and championing the process, not a
   particular outcome. Need to improve information flow across SO/ACs. How can
   ICANN Org help inform others of discussions that are ongoing and appreciate
   context? Will not solve all the problems, but may facilitate mutual
   understanding. Make sure to support the process instead and avoid
   short-cuts. The Board seems to understand well the position of the
   GAC/governments, is there a need for additional information to Board
   members on the GNSO position and how these have been arrived to. PDP WG
   will organize a 90-minute session at ICANN60 to brief the community on its
   Final Recommendations as well as rationale for those recommendations -
   would be really helpful to have Board members to attend this session to
   understand the context and the rationale for the recommendations.  Also
   need Board to support the integrity of the process. Also consider briefing
   newer Board members on the status of ongoing PDPs so that they are informed
   about the deliberations as well as potential contentious issues. More and
   more legislation at national / local level that has a direct impact on
   ICANN.



*Action item* *#4*: Marika to share timing of presentation of Final Report
on Curative Rights for IGO/INGOs at ICANN60 so that Board members can be
invited to this session. (Note this session is currently scheduled for
Wednesday 1st November 2017 from 17:00 – 18:30 local time).



*Action item #5*: Göran to work with Board Support to see how to work this
session into the Board Schedule.



   - *Board meetings & schedule* – there is little information currently
   available with regards to the Board meeting schedule as well as agenda’s
   for Board workshops. Would it be possible to ensure that this information
   gets posted in a timely manner? Project underway to improve this.



*Action item #6*: ICANN Org to check where this information can be found
and/or encourage the Board the publish this information in a timely manner
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