[NCSG-PC] Fw: Re: Sessions in Johannesburg?

Wed Apr 26 14:04:04 EEST 2017

An organizations advice:  you can always cancel the meetings. But you
cannot add a meeting after the request for meetings deadline passed. So I
suggest keep the numbers as is and if you see you don't need as many then
cancel them.

On 26 Apr 2017 04:24, "Ayden Férdeline" <icann at ferdeline.com> wrote:

> These are great questions, Rafik. I really like Farzi's idea of coming
> together as the NCSG when we can. But I do wonder if we really need so many
> sessions together. If the answer is 'yes', I'll be there for them, but at
> first glance the four morning briefings, two PC meetings, four lunch-time
> meetings, and the NCUC's potential meeting with a few Board members strikes
> me all as a little excessive. Might we be able to cut the four morning
> briefings down to just the one on the morning of the 26th? (I note,
> however, that this would conflict with the multistakeholder ethos award
> presentation.) As for the lunchtime strategy briefings, can we also cut
> this down to one, perhaps on the 28th, as more of a mid-week catch up? I
> think this would be more manageable for us to arrange, and possibly ensure
> a larger turnout.
>
> Ayden
>
>
> -------- Original Message --------
> Subject: Re: [NCSG-PC] Fw: Re: Sessions in Johannesburg?
> Local Time: 26 April 2017 2:18 AM
> UTC Time: 26 April 2017 01:18
> From: rafik.dammak at gmail.com
> To: farzaneh badii <farzaneh.badii at gmail.com>
> ncsg-pc <ncsg-pc at lists.ncsg.is>
>
> Hi,
>
> Thanks Farzaneh for the requests draft.
>
> maybe just to set the expectations right here:
>
> - we are requesting 1 hour every morning for outreach AND policy
> discussion purpose. We should have that in mind in term of preparation and
> briefing about policy issues based on the day schedule since we need to
> include and involve newcomers while working on NCSG policy positions. Based
> on the GNSO preliminary block schedule (https://gnso.icann.org/en/
> drafts/icann59-draft-gnso-schedule-19apr17-en.pdf), several PDP session
> seems to start at 8:30 am which may create some conflicts.
>
> - 30min lunch daily meeting to reserve the slots and have that for
> whatever purpose. GNSO council may have a working lunch on Monday and the
> council public meeting will start 30min earlier on Wednesday.
>
> I guess we should also have in mind some logistical questions such as: is
> the venue near to the hotels or not (just to avoid the challenge of coming
> early to the venue) and also ensuring proper access to food if we don’t get
> catering :).
>
> the schedule will be busy anyway :) but I do think we have to prepare for
> those sessions if we are aiming for policy discussion and sharing the
> workload among us. the Policy Committee should organize and support those
> sessions.
>
> Best,
>
> Rafik
>
> 2017-04-26 7:00 GMT+09:00 farzaneh badii <farzaneh.badii at gmail.com>:
>
>> Hi
>>
>> Since I have a lot of time, I have written the NCSG meeting requests for
>> Tapani's consideration to submit to  Terri tomorrow. NCUC will participate
>> in all of the NCSG meetings but we might have a couple of informal meetings
>> separate from NCSG, I will ask for nonconflicting meetings.
>>
>> Note that I have asked for all the meetings to be public and in the email
>> to Terri we should be clear that we want meetings for all 4 days and they
>> are not just for one day.
>>
>> Best
>>
>> Farzaneh
>>
>> On Tue, Apr 25, 2017 at 3:38 PM, Matthew Shears <matthew at intpolicy.com>
>> wrote:
>>
>>> + 1
>>>
>>> On 25/04/2017 21:35, farzaneh badii wrote:
>>>
>>> Martin,  I think these can be  NCSG meetings which include both NCUC and
>>> NPOC. we should say in the description of the meeting that NCSG, as well as
>>> its constituencies, will hold these meetings but strictly talk about policy
>>> and what at the NCSG level we are working on. Based on each day GNSO
>>> program I think we could brief the attendees on the issues and our
>>> strategies to tackle the issue and also brief them on how we come up with
>>> policies.
>>>
>>> Farzaneh
>>>
>>> On Tue, Apr 25, 2017 at 3:18 PM, Martin Pablo Silva Valent <
>>> mpsilvavalent at gmail.com> wrote:
>>>
>>> Maybe NPOC can pitch in the outreach session as well, Poncelet can maybe
>>>> bring that idea back if we decide to merge NCSG session with NCUC, after
>>>> all they share some common audience.
>>>>
>>>> Martin
>>>>
>>>> On Apr 25, 2017, at 4:11 PM, Matthew Shears <matthew at intpolicy.com>
>>>> wrote:
>>>>
>>>> I support this approach - thanks!
>>>>
>>>> On 25/04/2017 21:04, farzaneh badii wrote:
>>>>
>>>> Hi Kathy, all,
>>>>
>>>> Actually  it might make more sense to have NCSG meetings and not have
>>>> separate NCUC meetings. Because from the schedule I see, we cannot possibly
>>>> have meetings that do not conflict.
>>>>
>>>> I think Tapani wanted the slots for Outreach policy practice in the
>>>> morning. which starts at 8.00 AM. If we can have 1 hour of those every day
>>>> and prepare people for the rest of the day that would be good. We might
>>>> have to just do 30 minutes lunch breaks (as instructed by the planning
>>>> team) to either strategize for the afternoon or meet with other groups.
>>>>
>>>> I talked to EC members and they don't mind merging with NCSG. I might
>>>> reserve a 30 minutes lunch break for an informal meeting with some of the
>>>> board memebers but other than that I think we will be ok if NCSG can submit
>>>> :
>>>>
>>>> One hour morning sessions (outreach and policy strategy)
>>>>
>>>> 30 minutes during lunch breaks
>>>>
>>>> If Tapani and the rest agree with that I will not ask for separate time
>>>> slots for NCUC.
>>>>
>>>>
>>>> Farzaneh
>>>>
>>>> On Tue, Apr 25, 2017 at 2:25 PM, Kathy Kleiman <kathy at kathykleiman.com>
>>>> wrote:
>>>>
>>>> Observer too to Farzi's important suggestion -- with follow-up.
>>>>>
>>>>> Quick thought that we might want to have a longer NCUC/NCSG prep
>>>>> meeting (for all NCSG attendees) early on in the meeting. It would be good
>>>>> to have an arc of all the issues in Jo'burg we should be thinking about --
>>>>> and give people some time to think, research and read for a day before
>>>>> jumping into a WG discussion.
>>>>>
>>>>> - So 30 minute AM meetings for the daily briefing
>>>>>
>>>>> - Occasional lunch sessions, including one with Board members
>>>>>
>>>>> - An initial hour meeting at the very start (Monday AM?) to provide an
>>>>> arc of the issues we need to work on together in this meeting.
>>>>>
>>>>> Best, Kathy
>>>>>
>>>>> On 4/25/2017 2:19 PM, farzaneh badii wrote:
>>>>>
>>>>> Hello PC
>>>>>
>>>>> Observer here: for NCUC, not to make a very busy schedule
>>>>> unnecessarily busier, I will send requests for 30 minutes morning sessions
>>>>> and 45 minutes lunch break sessions. Since I will not be there I would like
>>>>> some of the NCUC members on NCSG PC members to lead the discussions and
>>>>> prepare our members for each day. We might also arrange a 45 minutes board
>>>>> meeting for NCUC during a lunch break.Please keep this in mind before
>>>>> submitting your requests, we don't want to have schedule conflicts with
>>>>> NCSG. If you want to also have similar half an hour morning sessions on
>>>>> policy strategy and outreach, let me know perhaps just joining NCSG meeting
>>>>> in the morning is wiser.
>>>>>
>>>>> Farzaneh
>>>>>
>>>>> On Tue, Apr 25, 2017 at 11:14 AM, Tapani Tarvainen <
>>>>> ncsg at tapani.tarvainen.info> wrote:
>>>>>
>>>>> I'm fine with an extra PC session - at least we can ask.
>>>>>>
>>>>>> Could somebody come up with a title and description for it?
>>>>>>
>>>>>> Deadline is tomorrow, and I'll be traveling most of the day,
>>>>>> like today (now in train) - I'll finalize this tomorrow evening.
>>>>>>
>>>>>> Tapani
>>>>>>
>>>>>> On Apr 25 17:59, Rafik Dammak (rafik.dammak at gmail.com) wrote:
>>>>>>
>>>>>> > Hi Ayden,
>>>>>> >
>>>>>> > yes, we can do that. It is at the end a policy forum so discussing
>>>>>> the
>>>>>> > scheduled topics and sessions, and planning response to public
>>>>>> comments and
>>>>>> > positions makes sense.
>>>>>> > I assume that should be on the last day so can we have it as kind of
>>>>>> > wrap-up session.
>>>>>> > Best,
>>>>>> >
>>>>>> > Rafik
>>>>>> >
>>>>>> >
>>>>>> >
>>>>>> > 2017-04-25 17:21 GMT+09:00 Ayden Férdeline <icann at ferdeline.com>:
>>>>>> >
>>>>>> > > Resending this, as the PC list dropped off inadvertently.
>>>>>> > >
>>>>>> > > - Ayden
>>>>>> > >
>>>>>> > >
>>>>>> > > -------- Original Message --------
>>>>>> > > Subject: Re: [NCSG-PC] Sessions in Johannesburg?
>>>>>> > > Local Time: 25 April 2017 9:20 AM
>>>>>> > > UTC Time: 25 April 2017 08:20
>>>>>> > > From: icann at ferdeline.com
>>>>>> > > To: Rafik Dammak <rafik.dammak at gmail.com>
>>>>>> > >
>>>>>> > > Hi,
>>>>>> > >
>>>>>> > > While I am open to meeting with other groups if time permits, I am
>>>>>> > > wondering if it might be more useful having two PC meetings ---
>>>>>> one of
>>>>>> > > which could be solely for discussing upcoming public comments,
>>>>>> allocating
>>>>>> > > them, and formulating our positions?
>>>>>> > >
>>>>>> > > Best wishes,
>>>>>> > >
>>>>>> > > Ayden
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>>>>>
>>>>>
>>>>>
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>>>> --
>>>> Matthew Shearsmatthew at intpolicy.com+447712472987 <+44%207712%20472987>Skype:mshears
>>>>
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>>>
>>>
>>
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