[NCSG-FC] How Do We Proceed?

[Casey Adeleye]

Thanks for the update.

As a committee do we have our own action plan? What do we need to do?

Regards,

Peter O. Adeleye (Casey)

On Wed, Jun 21, 2023, 18:50 Johan Helsingius via NCSG-FC <
ncsg-fc at lists.ncsg.is> wrote:

> Dear Casey,
>
> > Is there any mandate for this committee? How do we proceed in carrying
> > out our duties?
>
> This is what the NCSG Charter (at
> https://community.icann.org/display/gnsononcomstake/Charter) says:
>
> 2.6 The Financial Committee
>
> The NCSG Finance Committee is responsible for the following:
>
>      Elect a Chair who will also serve as NCSG Treasurer;
>      Determine rates for voluntary contributions from members;
>      Develop and deploy a fund‑raising plan for the NCSG;
>      Work with the ICANN staff to determine levels of support available
> to the NCSG;
>      Work with ICANN finance officers to insure the NCSG and its
> Constituencies receive fair and equivalent financial support from ICANN;
>      Accounting for any funds received by the NCSG from any source. This
> accounting will include the following:
>
> -       All funds raised by voluntary membership fees or otherwise must
> be held in a separate NCSG account.
>
> -       Proper controls must be implemented.
>
> -       Regarding Expenditures:
>
>              All expenditures under 500 Euro may be made on the
> authority of the NCSG Treasurer
>              All expenditures over 500 Euro must be approved by the NCSG‑FC
>
> -       Financial reports must be prepared annually and be made public.
>
>      Provide internal conflict resolution process regarding funds.
>      Provide the oversight of the Treasurer function.
>      Fulfill any other accounting, auditing or other prescribed
> financial requirements as set by the ICANN Board of Directors for
> organizations within the ICANN structure.
>      Document methods and procedures used for accounting, reporting and
> budget creation. Such documentation is subject to review by the NCSG‑EC.
>
> 2.6.1. NCSG‑FC Composition.
>
> The NCSG Finance Committee (FC) shall be comprised of one representative
> from each Recognized Constituency. Each Candidate Constituency is
> entitled to appoint an observer. The NCSG Chair will participate as an
> ex‑officio member of the NCSG‑FC and will be included in consensus
> process and votes. The FC may invite other members as needed to meet its
> goals and responsibilities.
>
> 2.6.2. NCSG‑FC Decision making
>
> By default NCSG‑FC decisions are made by rough consensus of its members.
> Rough consensus means that while all members do not need to agree and
> that no single member can veto a decision, all views must be heard and
> considered. Any minority views must be recorded along with the decisions.
>
> 2.6.3. NCSG‑FC Leadership
>
> A Chair from among the members of the NCSG‑FC will be elected by a 2/3
> vote of the NCSG‑FC membership. The chair will be responsible for
> filling any necessary Treasurer functions for the NCSG.
>
>             The NCSG Chair may not serve in this role.
>             One or more vice chairs may be chosen by the NCSG‑FC on a
> yearly basis.
>
> 2.6.4. NCSG‑FC Work Process
>
>      As much as possible, all work will be done using Internet tools,
> including, inter alia,
>
> o      email;
>
> o      wiki usage (Note: such a wiki will be publicly viewable though
> editing may be restricted to members of the NCSG‑FC);
>
> o      online document collaboration tools, for example Google Document,
> Google Wave and other available network cloud based tools.
>
>      When necessary teleconferences will be scheduled. A scheduling tool
> will be used to attempt to find a time when all members can attend.
> Unless all members can attend the teleconference, any decisions made at
> a teleconference will be provisional until full consensus is determined.
>      When possible, as enabled for example by an ICANN meeting, a
> face-to-face meeting of the NCSG‑FC will be held. As with
> teleconferences, if all members cannot attend, any decisions made will
> need to be verified before being considered final.
>
> 2.6.5. NCSG‑FC Mailing List
>
>      All NCSG‑FC full members and observers will be subscribed to the
> NCSG‑FC mailing list;
>      The NCSG‑FC list will maintain an open archive;
>      For non‑subscribers, the list will be moderated. Comments from NCSG
> members relevant to ongoing discussions will be forwarded to the NCSG‑FC
> list by the list moderator.
>
> 2.6.6. NCSG‑FC Observers
>
>      Any observer to the NCSG‑FC will have full participation rights
> except will not be counted in any consensus process or vote.
>      Elected or appointed representative from NCSG Candidate
> Constituencies will be given observer status.
>
> 2.7 Data Retention
>
> The NCSG Chair, the NCSG-EC, the NCSG-PC, and the NCSG-FC are
> responsible for maintaining any information used in making decisions for
> at least 4 years.
> _______________________________________________
> NCSG-FC mailing list
> NCSG-FC at lists.ncsg.is
> https://lists.ncsg.is/mailman/listinfo/ncsg-fc
>
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