[NCSG-FC] [Ext] NCSG Finance Committee meeting Agenda

[Remmy Nweke]

Good morning all
I did not know why I was not on this trend before now.

Thanks for the discussion so far.

1. @Bruna I will like to suggest that if we want to make progress for now,
there is need to extend the NCUC rep for FC it will help us in getting some
things solve may be another term. We need an understanding of the issues at
stake not face so to say

2. The NCUC charter seems to be in contrary with NCSG charter if my reading
serves well and since NCSG is a harmonising entity for stakeholders here it
supersedes other sub charter of its members. What we can do is to find a
way of harmonizing this under NCSG.

3. I am still very ached that internal politics is clouding our moving
forward instead of overall interest. For instance, Why is it that we very
often have issues with FC and none with PC? What is in FC that cannot be
resolved leading to all time spoil for war? Every thing is voluntary except
I am missing something.

4. Sequel to my No1 suggestion. It's better to get the extension of tenure
if possible to put the FC on stream that will afford it to run with every
cooperation needed before new appointment otherwise new appointees will
suffer hindwinking theory of the more you look the less you see, therefore
back to basic.

5. I have done flying satisfactorily in my other life except if it will aid
the job immensely at hand, especially as we intend to market the brand for
effective donor support, which entails 1-1 effect and education of the
community where necessary.

I will suggest if possible a face to face of current FC to fast track
things including the body language. We have had enough of lull in this
space. Moreso since online has failed us which can be tagged along capacity
building.

I will appeal for caution as we have a lot to be done as earlier noted by
NCSG chair.

Regards
Remmy

On Wed, 20 Feb 2019, 1:09 a.m. Thato Mfikwe <thatomfikwe at gmail.com wrote:

>
> No sure why you got left out of the below communique. Please find, thanks
>
> Thato Mfikwe..
>
>
> ---------- Forwarded message ---------
> From: Thato Mfikwe <thatomfikwe at gmail.com>
> Date: Wed, Feb 20, 2019 at 2:07 AM
> Subject: Re: [Ext] NCSG Finance Committee meeting Agenda
> To: Stephanie Perrin <stephanie.perrin at mail.utoronto.ca>
> Cc: Bruna Martins dos Santos <bruna.mrtns at gmail.com>, Raphaël
> Beauregard-Lacroix <rbeauregardlacroix at gmail.com>, Joan Kerr <
> joankerr at fbsc.org>, Maryam Bakoshi <maryam.bakoshi at icann.org>, farzaneh
> badii <farzaneh.badii at gmail.com>
>
>
> Hi Stephanie and Bruna,
>
> We still awaiting your confirmations on Doodle so that we can proceed with
> the meeting before ICANN64. We need to finalise the FC meeting agenda and
> wrap up FC Operational Procedures in order to prepare them for discussion
> during the meeting in Kobe.
>
> The sooner we are able to hold this meeting, the sooner we can have the
> Draft OP reviewed by the EC, thanks.
>
> Thato Mfikwe.
>
>
>
> On Tue, Feb 19, 2019 at 4:40 AM Stephanie Perrin <
> stephanie.perrin at mail.utoronto.ca> wrote:
>
>> Absolutely the work must keep going....We have a meeting in Kobe, we need
>> to discuss (I think) our collective vision for what the Finance Committee
>> needs to address.  There is work to do on the procedures, and we need to
>> have a think about the whole issue of fund raising...what it means, what
>> are the legal implications, what it would be used for.  Do we need to start
>> charging association fees?  All these are valid questions raised by the
>> Charter that do not seem to have been officially answered.  We could at
>> least record what our 2019 opinion is on these things...
>>
>> cheers Stephanie
>> On 2019-02-18 18:06, Bruna Martins dos Santos wrote:
>>
>> Hey Thato,
>>
>> I dont think all planned meetings should come to an end, but the FC shall
>> bear in mind that NCUC can have a new appointee to the committee. And maybe
>> the FC can also use the Kobe meeting to discuss paths forward and how to
>> better define its activities in a bottom-up way :)
>>
>> My reply was more of a doubt with regards to the FC activity considering
>> that the term of one of the reps has terminated.
>>
>> NCUC call for FC appointee is still open, btw. The constituency can
>> appoint one member and one observer, please consider applying.
>>
>> best,
>> bruna
>>
>> Em sex, 15 de fev de 2019 às 18:58, Thato Mfikwe <thatomfikwe at gmail.com>
>> escreveu:
>>
>>> Hi Bruna,
>>>
>>> Termination, noted. Does it now mean that all planned meetings and work
>>> must come to a halt? Thanks.
>>>
>>> Thato Mfikwe.
>>>
>>> On Fri, Feb 15, 2019 at 7:33 PM Bruna Martins dos Santos <
>>> bruna.mrtns at gmail.com> wrote:
>>>
>>>> Hey Thato and all,
>>>>
>>>> Thanks for the email, before going through all the points I just wanted
>>>> to respond to the:* "That is why it is vital that we create more rom
>>>> for at least 6 more bodies within the FC."  *If you take a look at
>>>> both the NCSG Charter and NCUC Operating Procedures, I am afraid that the
>>>> change you want to promote might be a little problematic as it would imply
>>>> in a  review of such texts. And I  paste them below:
>>>>
>>>> *2.6.1. NCSG‑FC Composition.*
>>>>
>>>> *The NCSG Finance Committee (FC) shall be comprised of one
>>>> representative from each Recognized Constituency. Each Candidate
>>>> Constituency is entitled to appoint an observer. The NCSG Chair will
>>>> participate as an ex‑officio member of the NCSG‑FC and will be included in
>>>> consensus process and votes. The FC may invite other members as needed to
>>>> meet its goals and responsibilities.*
>>>>
>>>> *(NCSG Charter) *
>>>>
>>>>
>>>>
>>>> *II. Appointments The list of appointments by the NCUC EC is as
>>>> follows: NCSG Executive Committee (2 NCUC members), NCSG Policy Committee
>>>> (2 NCUC members), NCSG Finance Committee (1 member), (...)  *
>>>> *(NCUC Operating Procedures) *
>>>>
>>>> Fortunately the NCSG Charter allows us to have the NCSG chair as an
>>>> ex-officio member and also constituency observers, so maybe we should be
>>>> working in finding these observers who would help shaping the FC work
>>>> before anything.
>>>>
>>>> On a suggestion note, I very much appreciate the work you and Remmy did
>>>> with the Operating Procedures, but due to the fact that your mandate is now
>>>> terminated (that meaning the FC Chair post is also vacant) I would advise
>>>> the FC (a) to wait until NCUC nominates its representative at the Finance
>>>> Committee to continue with this work and (b) that we once again conducted
>>>> this work in an open way, maybe with proper consultation to both
>>>> constituencies and stakeholder group mailing lists.
>>>>
>>>> Best,
>>>> Bruna
>>>>
>>>>
>>>> Em sex, 15 de fev de 2019 às 14:34, Thato Mfikwe <thatomfikwe at gmail.com>
>>>> escreveu:
>>>>
>>>>> Hi Stephanie, Joan and all,
>>>>>
>>>>> In response to comments,
>>>>>
>>>>> 1. The attempt to finalise the Draft Operational Procedures (OP)
>>>>> <https://docs.google.com/document/d/1xUEOsE5Ju4ZnmJKK3M43cHWltrElt1W5YPy2LOaT9r4/edit#>
>>>>> - V1will cleary articulate the roles and responsibilities of the FC,
>>>>> synergy also needs to be maintained wih the charter itself. futermore, the
>>>>> Charter is pretty clear on what need to be done, the OP intends to
>>>>> articulate the process to be followed, it seems like we will need to
>>>>> revisit this exercise in our next meeting. Will work on cleaning up the
>>>>> Draft so that we can review and discuss sections where contestation still
>>>>> remains.
>>>>>
>>>>> Since my engagement on this committee, I have be made aware of these
>>>>> funding allocation contention from NPOC and all this issues should
>>>>> partially be addressed by the Draft OP. Based on the last decision making
>>>>> meeeting of the FC, after a call for comment on the OP around 5 moths ago,
>>>>> this *link is for the updated and clean OP version (V2) after* FC
>>>>> decisions and incorporation of public comments.
>>>>>
>>>>> "Remmy can you please assist  by fixing the last section on ICANN
>>>>> Terms and definitions on V2 of the Draft FC OP
>>>>> <https://docs.google.com/document/d/1MhJH2sxV1r9g6rCRHkPG50mgUrXeDxnweVB2xZWJLWA/edit>
>>>>> ?
>>>>>
>>>>> 2. The OP has always been work in progress for the FC, with addional
>>>>> tasks of looking into ABRs, ICANN, budgets and plans, Reserve Fund, CCWG on
>>>>> AP and many other comments at the same time. That is why it is vital that
>>>>> we create more rom for alteast 6 more bodies within the FC. I would
>>>>> recommend in the capacity of memebrs not just observers, if adopted then
>>>>> this needs to be articulated in the Draft OP as the Charter does not
>>>>> prohibit invitation of members in to the FC.
>>>>>
>>>>> Not exactly sure what you mean by flying around with our dime and
>>>>> effect on reputation, please kindly elaborate. Is there anyone doing so or
>>>>> planning to do such?
>>>>>
>>>>> 3. The autonomy of the FC also needs to be determined in decision
>>>>> making and representation of the Treasury with the EC must be reviewed as
>>>>> it is common practice in the civil sector. As FC members and observers, we
>>>>> are allowed to disagree on decision and minority views will always be
>>>>> recorded in all reports generated, consensus reached and decisions made.
>>>>> The decisions of the FC need to be respected by its members so that it is
>>>>> easier to filter through the public and EC engagememt processes.
>>>>>
>>>>> Still pending on the *Draft OP V2*
>>>>> <https://docs.google.com/document/d/1MhJH2sxV1r9g6rCRHkPG50mgUrXeDxnweVB2xZWJLWA/edit>
>>>>> are:
>>>>> a. Light weight process ofr ABR submission
>>>>> b. Tabling of the FC track or focus areas, like (to help with
>>>>> recruitment of volunteers and additional members):
>>>>>    - ABR submissions and comments
>>>>>    - ICANN budgets and plans
>>>>>   - Reserve Fund and the Operational fund
>>>>>   - IANA and PTI plans and budget
>>>>>   - Auction Proceeds amongst other on-going activities
>>>>> c. Please let me know about other additions needed on the OP V2 and
>>>>> note that all red highted areas still need consensus vefore we can
>>>>> circulated to the EC and for the lasy=t round of comments from the
>>>>> community, let me know if you need any further information.
>>>>>
>>>>> I tried to incorporate all committee and public coments on the 2nd
>>>>> version, thanks.
>>>>>
>>>>>
>>>>> Thato Mfikwe.
>>>>>
>>>>> On Thu, Feb 14, 2019 at 5:42 PM Stephanie Perrin <
>>>>> stephanie.perrin at mail.utoronto.ca> wrote:
>>>>>
>>>>>> Thanks for this suggestion Joan, and thanks for all this interest.  I
>>>>>> believe that the Finance Committee has indeed been working on procedures,
>>>>>> and would appreciate it if Thato could share that link for easy reference.
>>>>>> We need to get those procedures amended, circulated on the NCSG discussion
>>>>>> list, and sent to the NCSG EC for approval.  There are many misconceptions
>>>>>> about finances, and I would like to get the facts on the table. One key
>>>>>> fact is that the FC cannot do anything until it has procedures that have
>>>>>> been approved by the NCSG-EC.
>>>>>>
>>>>>> Re this business of the PIR funds going to the NCUC....the NCUC has
>>>>>> always made the call for those funds open to NPOC, NCSG, and non-affiliated
>>>>>> members.  It is my own view, as you have all heard before no doubt, that
>>>>>> the funds must be disbursed through a merit-based decision-making process.
>>>>>> WE have a ton of work being done by a very few people, and I am committed
>>>>>> to making sure that noone is flying around on our dime and not contributing
>>>>>> materially to the successful work, and thus the reputation, of this
>>>>>> stakeholder group.  I am not sure what NPOC wanted hitherto, but it would
>>>>>> be helpful if we all remembered that NPOC is a new constituency and has had
>>>>>> more than a few problems finding its feet and becoming active in our policy
>>>>>> work.
>>>>>>
>>>>>> We now have to supervise the transition to PIR granting funds to
>>>>>> NCSG, which was the driver for me opening a bank account, so that we could
>>>>>> actually receive a cheque on behalf of the SG.  In the meantime, I am
>>>>>> paying the bills and seeking reimbursement from my personal accounts and
>>>>>> credit cards, a situation that I can assure you I will be happy to
>>>>>> surrender to the Finance Committee as soon as it gets its procedures passed
>>>>>> (doubtful that will happen during my tenure).  In all the bickering that
>>>>>> has gone on over money and bank accounts and establishing e-entities,
>>>>>> nobody has stepped forward to pay the next bill, which is due tomorrow in
>>>>>> the amount of $577 US.  There is nothing in the Charter about the NCSG
>>>>>> shouldering this financial burden, I am just doing it, as Farzi did before
>>>>>> me.
>>>>>>
>>>>>> I am sorry if I sound grumpy folks.  I know we are all interested in
>>>>>> moving forward but with all the work we are trying to deal with on the
>>>>>> policy front, this is an unnecessary distraction, in my view.  Let's get on
>>>>>> with fixing those procedures, as Joan suggests.
>>>>>>
>>>>>> Stephanie
>>>>>>
>>>>>>
>>>>>> On 2019-02-11 09:01, Joan Kerr wrote:
>>>>>>
>>>>>> Hi Maryam, All
>>>>>>
>>>>>> Thanks for the confirmation of removing the ABRs as per Thato's
>>>>>> request.
>>>>>>
>>>>>> Thato, All
>>>>>>
>>>>>> I have reading the emails regarding the FC, and I think at the core
>>>>>> of the confusion is the undefined role and responsibilities of the
>>>>>> committee. I think this needs to be clarified and agreed on.  I also think
>>>>>> that a proper FC should be formed comprising of BOTH NPOC and NCUC members
>>>>>> equally, especially to avoid the mess of the PIR block funding issue, where
>>>>>> NPOC, had to accept the financial procedures of NCUC, resulting in an
>>>>>> inequitable situation. From my perspective, I feel that the FC is
>>>>>> struggling in its role, and is trying to find more equitable ways of
>>>>>> dealing with funding, and is deliberating on ways to deal with it in a fair
>>>>>> manner.  Clear directions and expectations are definitely needed, and the
>>>>>> NCSG Charter is probably a good place to start that discussion.
>>>>>>
>>>>>> Let's discuss forming a committee, clearly defining the roles,
>>>>>> responsibilities and expectations.
>>>>>>
>>>>>> Thanks
>>>>>>
>>>>>> On Mon, Feb 11, 2019 at 7:53 AM Maryam Bakoshi <
>>>>>> maryam.bakoshi at icann.org> wrote:
>>>>>>
>>>>>>> Dear Thato,
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> As requested, I have asked for the 3 ABRs submitted by the FC to be
>>>>>>> removed from ABR consideration.
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>>
>>>>>>> Many thanks,
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> *Maryam Bakoshi* | SO/AC Collaboration Services Sr. Coordinator
>>>>>>>
>>>>>>> *ICANN* | Internet Corporation got Assigned Names and Numbers
>>>>>>>
>>>>>>> *S*: Maryam.bakoshi.icann | *T*: +44 7846 471777
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>>
>>>>>> Joan Kerr,
>>>>>>
>>>>>> Entrepreneur, Artist, Humanitarian
>>>>>>
>>>>>> T: +1 (416) 907-0783
>>>>>>
>>>>>> Skype: joankerr_fbsc
>>>>>>
>>>>>> fbsc.org, www.fbsc.eco
>>>>>>
>>>>>> Chair: Victory Garden Leadership Implementation Team
>>>>>>
>>>>>> Chair, Sustainable Agriculture, Global Humanitarian Technology
>>>>>> Conference
>>>>>>
>>>>>> Chair: IEEE Smart Villages Project, Sustainable Agriculture Working
>>>>>> Group
>>>>>>
>>>>>> Chair: ICANN Not for Profit Operational Concerns Constituency
>>>>>>
>>>>>> Recipient of the United Nations Civil Society Award (WSIS 2004)
>>>>>>
>>>>>> Recipient, Region of Durham Community Partnership Award
>>>>>>
>>>>>> Advisor, IEEE Humanitarian Initiatives Committee
>>>>>>
>>>>>> Advisor, Climate Smart Agriculture Youth Network, (CSAYN) Global
>>>>>> Coordination Unit
>>>>>>
>>>>>>
>>>>
>>>> --
>>>> *Bruna Martins dos Santos *
>>>>
>>>> Skype ID: bruna.martinsantos
>>>> @boomartins
>>>>
>>>
>>
>> --
>> *Bruna Martins dos Santos *
>>
>> Skype ID: bruna.martinsantos
>> @boomartins
>>
>>
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