[NCSG-FC] CIVICRM

[farzaneh badii]

Hi

I will put the communications and the process of selecting the company in
the Google drive. note that I am on vacation so things are slow on my end.
Will update the Google drive and respond to other inquiries upon my return.

Farzaneh


On Mon, Aug 6, 2018 at 1:22 PM Thato Mfikwe <thatomfikwe at gmail.com> wrote:

> Hi Farzaneh.
>
> Thanks for the update, just need the following clarity:
> 1. How many quoations were received from different developers and who (the
> vendor) initially developed the platform and why were they not recontracted
> to fix the system?
>
> 2. Is $17 000 the only funds available?
>
> 3. The 2 initial invoices paid by NCUC, when exactly were they paid?
>
> Am glad to hear you concur to NCSG having its own bank account. Looking
> forward to more updates in advance.
>
> Thato Mfikwe.
>
>
> On Wed, Aug 1, 2018 at 5:24 AM, farzaneh badii <farzaneh.badii at gmail.com>
> wrote:
>
>> Dear FC,
>>
>> Here is a current status of NCSG CiviCRM finances:
>>
>> CiviCRM is the database management we have used for our membership
>> management. It had many glitches and needed a lot of development, so we
>> decided to spend the budget of 9000 USD (some of this went for hosting, I
>> will put the invoices and everything else up) that ICANN allocated to NCSG
>> to fix the system.
>>
>> I also asked both NCUC and NPOC who received 9000 USD each from ICANN
>> for database management to allocate 4000 USD of their budget to us to
>> continue with the development etc. They approved, so in total we have
>> around 17000 USD for development work and CIVI maintenance. We have hired a
>> company. (which I am going to send you the proposals - contract and
>> invoices we received up until now)
>>
>> This budget is an annual budget that ICANN provides for us. We will see
>> if it gets approved next year too.
>>
>> In the past (when Tapani was chair) the CIVI developer was being paid by
>> NCUC bank account and then NCUC would get reimbursed by ICANN.
>>
>> NCUC EC agreed to do so this time as well, however, the treasurer of NCUC
>> only accepted to pay the two initial invoices and urged NCSG to have its
>> own bank account or ICANN to pay for it directly.
>>
>> This changes many things. I believe it also means that we need to have a
>> bank account for NCSG and cannot use the constituencies' bank account.
>>
>> In order for ICANN to pay for this, it has to establish the company as a
>> vendor, a very complicated process that will take a lot of time and ICANN
>> won't probably accept it because the service is going to support our group
>> and not ICANN org.
>>
>> A more immediate concern is this means that we cannot continue paying the
>> company through NCUC and our work on membership management will be stopped.
>>
>> I have discussed this with ICANN, and they have informed me that I can
>> pick up the bill and upon showing the paid invoice, get reimbursed. I have
>> to talk to my bank as well and see what would be the best way to go about
>> it. I am willing to do this for a period of time until NCSG gets its own
>> bank account. We will see what the bank says.
>>
>> So for now letting you know about the status of this. If I end up paying
>> for the service, I will put up the invoices/the ICANN payments somewhere
>> password protected you can have access to.
>>
>>
>> Best
>>
>>
>> Farzaneh
>>
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>>
>>
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