[NCSG-FC] CIVICRM

[Thato Mfikwe]

Hi Farzaneh.

Thanks for the update, just need the following clarity:
1. How many quoations were received from different developers and who (the
vendor) initially developed the platform and why were they not recontracted
to fix the system?

2. Is $17 000 the only funds available?

3. The 2 initial invoices paid by NCUC, when exactly were they paid?

Am glad to hear you concur to NCSG having its own bank account. Looking
forward to more updates in advance.

Thato Mfikwe.


On Wed, Aug 1, 2018 at 5:24 AM, farzaneh badii <farzaneh.badii at gmail.com>
wrote:

> Dear FC,
>
> Here is a current status of NCSG CiviCRM finances:
>
> CiviCRM is the database management we have used for our membership
> management. It had many glitches and needed a lot of development, so we
> decided to spend the budget of 9000 USD (some of this went for hosting, I
> will put the invoices and everything else up) that ICANN allocated to NCSG
> to fix the system.
>
> I also asked both NCUC and NPOC who received 9000 USD each from ICANN
> for database management to allocate 4000 USD of their budget to us to
> continue with the development etc. They approved, so in total we have
> around 17000 USD for development work and CIVI maintenance. We have hired a
> company. (which I am going to send you the proposals - contract and
> invoices we received up until now)
>
> This budget is an annual budget that ICANN provides for us. We will see if
> it gets approved next year too.
>
> In the past (when Tapani was chair) the CIVI developer was being paid by
> NCUC bank account and then NCUC would get reimbursed by ICANN.
>
> NCUC EC agreed to do so this time as well, however, the treasurer of NCUC
> only accepted to pay the two initial invoices and urged NCSG to have its
> own bank account or ICANN to pay for it directly.
>
> This changes many things. I believe it also means that we need to have a
> bank account for NCSG and cannot use the constituencies' bank account.
>
> In order for ICANN to pay for this, it has to establish the company as a
> vendor, a very complicated process that will take a lot of time and ICANN
> won't probably accept it because the service is going to support our group
> and not ICANN org.
>
> A more immediate concern is this means that we cannot continue paying the
> company through NCUC and our work on membership management will be stopped.
>
> I have discussed this with ICANN, and they have informed me that I can
> pick up the bill and upon showing the paid invoice, get reimbursed. I have
> to talk to my bank as well and see what would be the best way to go about
> it. I am willing to do this for a period of time until NCSG gets its own
> bank account. We will see what the bank says.
>
> So for now letting you know about the status of this. If I end up paying
> for the service, I will put up the invoices/the ICANN payments somewhere
> password protected you can have access to.
>
>
> Best
>
>
> Farzaneh
>
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