[NCSG-EC] Fwd: [GNSO-SG-C-Leadership] FW: Pilot Holistic Review
Rafik Dammak
rafik.dammak at gmail.com
Mon Mar 24 23:02:08 EET 2025
hi all,
we get this update about Pilot holistic review. We already heard about some
discussion between the team and the SO/AC chair during ICANN82 and the
topic was also raised during the GNSO council session. Sophie Hey reached
me out and said she was ready to give NCSG an update, if you agree we can
invite her to our next NCSG policy call.
We need to allocate some time to review this and discuss. I am not sure
about the impact and how that links with other streams.
Best,
Rafik
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Hello SG/C Chairs,
Please see the below update from the chairs of the Pilot Holistic Review.
As this was a topic of discussion at ICANN 82, I thought it would be
helpful to send along.
Thanks,
Greg
>
*Subject:* [EXTERNAL] Pilot Holistic Review
*CAUTION*: This email originated from outside of the organization. Do not
click links or open attachments unless you can confirm the sender and know
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TO
Chair of Board
Chair of Board Organisational Effectiveness Committee
Chair of Board Governance Committee
ATRT3 Co-Chairs
SO/AC Chairs
Dear all,
We are writing to close the loop on the discussions held during ICANN 82 on
reviews, to the extent that these discussions impact the work of the Pilot
Holistic Review (PHR). During ICANN 82 the Board held discussions with each
SO/AC at which the subject of reviews generally and the PHR specifically
were raised.
By way of background, we attach our letter to the OEC chair dated 13
February which explains the lead up to the various discussions that took
place at ICANN 82.
What we heard during ICANN 82:
1. The possibility of suspending all reviews whilst the community worked
on a new approach, assessing why we review, what we should review and how
best to review.
2. The possibility of using ATRT4 to do the above or to replace the PHR
and work on the design of the 'Structural Review' part of the ATRT3
recommendations.
3. A number of proposals on how to proceed with the PHR.
Having listened to a number of the exchanges we convened a meeting of the
SO/AC/NC Chairs, the ATRT 3 Chairs and ourselves. At that meeting a number
of matters were clarified:
1. ATRT3 intended the Holistic Review to be an ICANN Specific Review.1
This means that an eventual Holistic Review would be conducted in
accordance with Section 4.6(a) of ICANN's Bylaws and pursuant to the
Operating Standards for Specific Reviews. We note that the current
Operating Standards are under review2 so the PHR is designing an
Holistic Review with, at this stage, an unclear set of operating standards.
By way of examples of issues arising, under the current Bylaws and
Operating Standards, such matters as the structure of the review team3 and
the use or non-use of independent experts4 are matters for the Holistic
Review team itself, not for the PHR. Further, under the Bylaws, specific
review recommendations are made to the Board5 not to the individual SO/AC
or NC that may be the subject of the recommendation. This is inconsistent
with deliverable 8 of the PHR Terms of Reference.
2. To the extent the PHR has been given deliverables on issues covered
by Section 4.6(a) of the ICANN Bylaws, these deliverables become
redundant.
3. Whilst the result of a Review of the Continuous Improvement efforts
of the SO/AC/NCs would feed into a Structural Review, the two reviews are
based on two contradictory assumptions: that the SO/AC/NCs are fit for
purpose as set out in the Bylaws, and that the SO/AC/NCs are not fit for
purpose as set out in the Bylaws. Therefore, the two reviews are really
separate pieces of work with separate skill sets and deliverables.
4. The PHR is misnamed. It is, in essence, The Holistic Review Drafting
Team.
5. There may not be consensus amongst the SO/AC/NC chairs that a
specific review is the right mechanism for conducting a Structural Review
of ICANN and/or for reviewing the continuous improvement efforts of
SO/AC/NC. This is consistent with the feedback and discussions from the
Board and SO/AC interactions at ICANN 82.
Clearly the ICANN Board is currently considering the ICANN reviews as a
whole. In the event that a decision is made to launch a process to review
ICANN reviews then the below is redundant. However, should the Board decide
to continue with the PHR process we recommend the following steps –
1. Bifurcate the work to develop a Continuous Improvement Program (CIP)
Review and a Structural Review.
2. Empower a CIP Review drafting team to work closely with the SO/AC/NC
to ascertain their CIP methodologies and design a streamlined review of the
CIP work.
3. Confirm that there is SO/AC/NC consensus in favour of creating a
Specific Review on ICANN's structure.
4. Empower a Structural Review drafting team to design a Specific Review
of the Structure of ICANN based upon Bylaws s4.6(a) and the Operating
Standards.
Note that in the above, steps 1 and 2 could proceed immediately should the
Board wish.
Should be Board decide to proceed in this manner both of us stand ready to
continue our work as Chairs.
Chris Disspain & Sophie Hey
Co-Chairs Pilot Holistic Review
------------------------------
1 See ATRT3 recommendation 8, p71-2
2
https://www.icann.org/en/public-comment/proceeding/proposed-updates-to-the-operating-standards-for-specific-reviews-23-12-2024
3 Bylaws s 4.6(a)(i)
4 Bylaws, s 4.6(a)(iv)
5 Bylaws, s 4.6(a)(viii)(C)
Sophie Hey
she/her
Policy Advisor
<https://comlaude.com/>
28 Little Russell Street,
London WC1A 2HN, UK
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