<div dir="ltr"><div>hi all,</div><div><br></div><div>we get this update about Pilot holistic review. We already heard about some discussion between the team and the SO/AC chair during ICANN82 and the topic was also raised during the GNSO council session. Sophie Hey reached me out and said she was ready to give NCSG an update, if you agree we can invite her to our next NCSG policy call.</div><div>We need to allocate some time to review this and discuss. I am not sure about the impact and how that links with other streams.</div><div><br></div><div>Best,</div><div><br></div><div>Rafik </div><br><br><div class="gmail_quote gmail_quote_container"><div dir="ltr" class="gmail_attr">---------- Forwarded message ---------<br><br></div><br><br><div class="msg5558605169099400678">
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Hello SG/C Chairs,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Please see the below update from the chairs of the Pilot Holistic Review. As this was a topic of discussion at ICANN 82, I thought it would be helpful to send along.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Thanks,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Greg<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<div>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">><br>
<b>Subject:</b> [EXTERNAL] Pilot Holistic Review<u></u><u></u></span></p>
</div>
</div>
<p class="MsoNormal"><u></u> <u></u></p>
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<p><strong><span style="font-family:"Calibri",sans-serif;color:black;background:#ffff99">CAUTION</span></strong><span style="color:black;background:#ffff99">: This email originated from outside of the organization. Do not click links or open attachments unless
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<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<div>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">TO</span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">Chair of Board</span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">Chair of Board Organisational Effectiveness Committee</span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">Chair of Board Governance Committee</span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">ATRT3 Co-Chairs</span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">SO/AC Chairs</span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt"> </span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">Dear all,</span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt"> </span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">We are writing to close the loop on the discussions held during ICANN 82 on reviews, to the extent that these discussions impact the work of the Pilot Holistic Review (PHR). During ICANN 82 the
Board held discussions with each SO/AC at which the subject of reviews generally and the PHR specifically were raised.
</span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt"> </span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">By way of background, we attach our letter to the OEC chair dated 13 February which explains the lead up to the various discussions that took place at ICANN 82.
</span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt"> </span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">What we heard during ICANN 82:</span><span lang="EN-GB"><u></u><u></u></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">The possibility of suspending all reviews whilst the community worked on a new approach, assessing why we review, what we should review and how best to review.</span><span lang="EN-GB"><u></u><u></u></span></li><li class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">The possibility of using ATRT4 to do the above or to replace the PHR and work on the design of the 'Structural Review' part of the ATRT3 recommendations.
</span><span lang="EN-GB"><u></u><u></u></span></li><li class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">A number of proposals on how to proceed with the PHR.</span><span lang="EN-GB"><u></u><u></u></span></li></ol>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt"> </span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">Having listened to a number of the exchanges we convened a meeting of the SO/AC/NC Chairs, the ATRT 3 Chairs and ourselves. At that meeting a number of matters were clarified:</span><span lang="EN-GB"><u></u><u></u></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">ATRT3 intended the Holistic Review to be an ICANN Specific Review.<sup>1</sup> This means that an eventual Holistic Review would be conducted in accordance with
Section 4.6(a) of ICANN's Bylaws and pursuant to the Operating Standards for Specific Reviews. We note that the current Operating Standards are under review<sup>2</sup> so the PHR is designing an Holistic Review with, at this stage, an unclear set of operating
standards. </span><span lang="EN-GB"><u></u><u></u></span></li></ol>
<p class="MsoNormal" style="margin-left:.5in"><span lang="EN-GB" style="font-size:11.0pt">By way of examples of issues arising, under the current Bylaws and Operating Standards, such matters as the structure of the review team<sup>3</sup> and the use or non-use
of independent experts<sup>4</sup> are matters for the Holistic Review team itself, not for the PHR. Further, under the Bylaws, specific review recommendations are made to the Board<sup>5</sup> not to the individual SO/AC or NC that may be the subject of the
recommendation. This is inconsistent with deliverable 8 of the PHR Terms of Reference.
</span><span lang="EN-GB"><u></u><u></u></span></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">To the extent the PHR has been given deliverables on issues covered by Section 4.6(a) of the ICANN Bylaws, these deliverables become redundant.
</span><span lang="EN-GB"><u></u><u></u></span></li><li class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">Whilst the result of a Review of the Continuous Improvement efforts of the SO/AC/NCs would feed into a Structural Review, the two reviews are based on two contradictory
assumptions: that the SO/AC/NCs are fit for purpose as set out in the Bylaws, and that the SO/AC/NCs are not fit for purpose as set out in the Bylaws. Therefore, the two reviews are really separate pieces of work with separate skill sets and deliverables.</span><span lang="EN-GB"><u></u><u></u></span></li><li class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">The PHR is misnamed. It is, in essence, The Holistic Review Drafting Team.
</span><span lang="EN-GB"><u></u><u></u></span></li><li class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">There may not be consensus amongst the SO/AC/NC chairs that a specific review is the right mechanism for conducting a Structural Review of ICANN and/or for reviewing
the continuous improvement efforts of SO/AC/NC. This is consistent with the feedback and discussions from the Board and SO/AC interactions at ICANN 82.</span><span lang="EN-GB"><u></u><u></u></span></li></ol>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt"> </span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">Clearly the ICANN Board is currently considering the ICANN reviews as a whole. In the event that a decision is made to launch a process to review ICANN reviews then the below is redundant. However,
should the Board decide to continue with the PHR process we recommend the following steps –
</span><span lang="EN-GB"><u></u><u></u></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">Bifurcate the work to develop a Continuous Improvement Program (CIP) Review and a Structural Review.</span><span lang="EN-GB"><u></u><u></u></span></li><li class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">Empower a CIP Review drafting team to work closely with the SO/AC/NC to ascertain their CIP methodologies and design a streamlined review of the CIP work.</span><span lang="EN-GB"><u></u><u></u></span></li><li class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">Confirm that there is SO/AC/NC consensus in favour of creating a Specific Review on ICANN's structure.</span><span lang="EN-GB"><u></u><u></u></span></li><li class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">Empower a Structural Review drafting team to design a Specific Review of the Structure of ICANN based upon Bylaws s4.6(a) and the Operating Standards.</span><span lang="EN-GB"><u></u><u></u></span></li></ol>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt"> </span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">Note that in the above, steps 1 and 2 could proceed immediately should the Board wish.</span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt"> </span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">Should be Board decide to proceed in this manner both of us stand ready to continue our work as Chairs.
</span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt"> </span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">Chris Disspain & Sophie Hey
</span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">Co-Chairs Pilot Holistic Review
</span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt"> </span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt"> </span><span lang="EN-GB"><u></u><u></u></span></p>
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<p class="MsoNormal"><sup><span lang="EN-GB" style="font-size:11.0pt">1</span></sup><span lang="EN-GB" style="font-size:11.0pt"> See ATRT3 recommendation 8, p71-2</span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><sup><span lang="EN-GB" style="font-size:11.0pt">2</span></sup><span lang="EN-GB" style="font-size:11.0pt">
<a href="https://www.icann.org/en/public-comment/proceeding/proposed-updates-to-the-operating-standards-for-specific-reviews-23-12-2024" target="_blank">
https://www.icann.org/en/public-comment/proceeding/proposed-updates-to-the-operating-standards-for-specific-reviews-23-12-2024</a>
</span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><sup><span lang="EN-GB" style="font-size:11.0pt">3</span></sup><span lang="EN-GB" style="font-size:11.0pt"> Bylaws s 4.6(a)(i)</span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><sup><span lang="EN-GB" style="font-size:11.0pt">4</span></sup><span lang="EN-GB" style="font-size:11.0pt"> Bylaws, s 4.6(a)(iv)</span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><sup><span lang="EN-GB" style="font-size:11.0pt">5</span></sup><span lang="EN-GB" style="font-size:11.0pt"> Bylaws, s 4.6(a)(viii)(C)</span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt"> </span><span lang="EN-GB"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt"> </span><span lang="EN-GB"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Poppins SemiBold"">Sophie Hey
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