[NCSG-EC] [SOAC-Leaders-ICANNMeeting-Planning] Recap & Action Items ICANN83 debrief and ICANN84 Kick off call

Thu Jul 3 07:48:23 EEST 2025

hi all,

sharing here the summary of the production call. I need your feedback about
the point related to cross community sessions, suggestion to have both
about ICANN reviews and then supporting our proposal for session on
accuracy. If we cannot get that, a proposal is to organize that session
separately in cooperation with another SO:

>    4. *Action Items – by Friday July 11 2025*
>
>
>  *All: *Kindly consult with your community members and raise any
> objection to the idea of holding two community sessions on the topic of
> ICANN reviews on this ICANN Meeting Planning mailing list
> *All:* Kindly consider the additional topics (listed below) for sessions
> proposed during the Kick Off call, and indicate if your group supports
> including any of them at ICANN84. Please also share any suggestion you or
> your group may have about how to accommodate additional topics in the
> ICANN84 schedule.
>
>    - The Applicant Support Program (Jonathan Zuck)
>
>
>    - The topic of Accuracy (Rafik Dammak)
>
>
>    - AFRINIC & WSIS +20 (Sebastien Bachollet)
>
> *All*: Bearing the above in mind, please share any additional topics your
> group believes should also be considered as a session of broad community
> interest at ICANN84, and your suggestions for how to accommodate it.
> *Topic Proposers*: Please share further details about the topic you have
> proposed, e.g., session objectives, format, scope and desired outcomes
> ASAP. This will help the group decide, if necessary, what topic(s) should
> be accommodated at ICANN84 and why.

@farzaneh badii <farzaneh.badii at gmail.com>  can you please prepare the
draft proposal that we can share with the rest of SO/AC.

Best,

Rafik

---------- Forwarded message ---------

Dear all,

Thank you to those of you who joined the ICANN83 Debrief and ICANN84 Kick
off call earlier today. For those of you who couldn’t make it, please find
the recording
<https://icann.zoom.us/rec/play/fzgBwfIJ9YkzomyLqDMT_ILVA2ymk5QioLcKkZ1TC6RLc-3b0q3qqou-4gBSMycX9b4jz-AgEKFQYNul.joLtNYKI0J85CXjp>
as well as the slide deck attached. Below are the summarized main points
discussed today:

   1. *Feedback from ICANN83, Prague*

The overall impression was positive. The closeness to public transport was
appreciated, as was the venue and the size and setup of the rooms. We were
reminded of the importance of accessibility to the venue and to sessions.
The Meetings team was congratulated on the speed with which these issues
were resolved. It was noted that wide availability of power outlets will be
very beneficial to attendees, though it was understood that this is largely
dependent on the venue.

   2. *ICANN84 location change to Dublin*

Following the announcement
<https://www.icann.org/en/announcements/details/icann84-annual-general-meeting-relocated-30-06-2025-en?fbclid=IwZXh0bgNhZW0CMTEAAR5QoxCs6JbycvpcmoHsJvuPJmuvrf2wLc7r47ci8v1UcKM9xygwlKpty5HHNg_aem_M--NCBkRMsINnrgPJmsxvA>
published on Monday 30 June 2025, the location of ICANN84 is now Dublin.
Further information on travel as well as hotels will be published on the
ICANN meeting website shortly.

   3. *ICANN84 Block Schedule and timeline*

The proposed block schedule (see attached) has been updated with an
additional proposed community session on Thursday, in addition to the
session already scheduled on Monday. This proposal reflects the importance
of the topic of Reviews that was evident at ICANN83. By having a second
community session on the final day, following the traditional Constituency
Day meetings and joint sessions, the thought was that ICANN84 would provide
a productive opportunity for the Board and community to advance the work.
It was agreed that there will need to be inter-sessional preparations and
discussions to enable the work to move forward expeditiously, as well as a
possible Prep Week session.

A few other topics were proposed as potential plenary ideas for a community
session. It was noted that the overall schedule may be sufficiently
flexible to allow for some topics to be hosted by specific SOAC groups as
open plenaries, which is already the practice in one or two groups. The
main idea is to make sure that any community sessions and other
plenary-type sessions are confirmed and placed on the block schedule prior
to the opening of the Event Management System request period, to allow for
maximum flexibility and for each group to decide how it wishes to schedule
its own sessions.

As per the timeline (attached), a deadline of Friday 11 July was proposed
for members of the ICANN meeting Planning Team to consult with their
community groups as per the action item below.

   4. *Action Items – by Friday July 11 2025 *

*All: *Kindly consult with your community members and raise any objection
to the idea of holding two community sessions on the topic of ICANN reviews
on this ICANN Meeting Planning mailing list

*All:* Kindly consider the additional topics (listed below) for sessions
proposed during the Kick Off call, and indicate if your group supports
including any of them at ICANN84. Please also share any suggestion you or
your group may have about how to accommodate additional topics in the
ICANN84 schedule.

   - The Applicant Support Program (Jonathan Zuck)
   - The topic of Accuracy (Rafik Dammak)
   - AFRINIC & WSIS +20 (Sebastien Bachollet)

*All*: Bearing the above in mind, please share any additional topics your
group believes should also be considered as a session of broad community
interest at ICANN84, and your suggestions for how to accommodate it.

*Topic Proposers*: Please share further details about the topic you have
proposed, e.g., session objectives, format, scope and desired outcomes
ASAP. This will help the group decide, if necessary, what topic(s) should
be accommodated at ICANN84 and why.

Thank you all!

The Schedule team
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