[NCSG-EC] [NCSG-PC] Fwd: ICANN81 | Istanbul | Supported Travelers Database Due | Thursday, 11 July 2024

[陳曼茹 Manju Chen]

Will be there in person, thank you!

Best,
Manju

On Sun, Jun 23, 2024 at 5:22 PM Tomslin Samme-Nlar <mesumbeslin at gmail.com>
wrote:

> I intend to be there
>
> Warmly,
> Tomslin
>
> On Sun, 23 June 2024, 18:50 Johan Helsingius via NCSG-EC, <
> ncsg-ec at lists.ncsg.is> wrote:
>
>> Reminder...
>>
>> Manju, Peter, Tomslin, Farzaneh, Tapani,
>>
>> Please let me know if you intend to be in Istanbul in person or not.
>>
>>         Julf
>>
>>
>>
>> -------- Forwarded Message --------
>> Subject:        ICANN81 | Istanbul | Supported Travelers Database Due |
>> Thursday, 11 July 2024
>> Date:   Thu, 20 Jun 2024 14:02:02 +0000
>> From:   Terri Agnew <terri.agnew at icann.org>
>> To:     julf at julf.com <julf at julf.com>, jumaropi at yahoo.com
>> <jumaropi at yahoo.com>, benakin at gmail.com <benakin at gmail.com>,
>> chair at rysg.info <chair at rysg.info>, aheineman at godaddy.com
>> <aheineman at godaddy.com>, mcole at perkinscoie.com <mcole at perkinscoie.com>,
>> lschulman at inta.org <lschulman at inta.org>, philippe.fouquart at orange.com
>> <philippe.fouquart at orange.com>, sdemetriou at verisign.com
>> <sdemetriou at verisign.com>, John McElwaine
>> <john.mcelwaine at nelsonmullins.com>, Karen Day <Karen.Day at sas.com>
>> CC:     Brenda Brewer <brenda.brewer at icann.org>, gnso-secs at icann.org
>> <gnso-secs at icann.org>, Zoe Bonython <secretariat at icannregistrars.org>,
>> Andrea Glandon <andrea.glandon at icann.org>, Sue Schuler
>> <secretariat at rysg.info>
>>
>>
>>
>> Dear all,
>>
>> In order to service your travel needs for ICANN81Istanbulin a timely
>> fashion, please submit your meeting database tognso-secs at icann.org
>> <mailto:gnso-secs at icann.org>by*Thursday, 11 July 2024. *It is important
>> all funded travel air booking is completed by due date given in ICANN
>> Travel emails.
>>
>> Please share with all funded travelers, the travel support guidelines
>> wiki space: https://community.icann.org/x/lgvxAg
>> <https://community.icann.org/x/lgvxAg> and highlight the communications
>> responsibilities section:
>>
>> ICANN Travel Support attempts to reach a supported traveler four times
>> before deeming the supported traveler unresponsive:
>>
>>    1. ICANN Travel Support sends “welcome email.”
>>    2. If there is no response after seven business days, ICANN Travel
>>       Support sends a second email, copying ICANN support staff.
>>    3. If there is no response five business days after the second email,
>>       ICANN Travel Support sends a third email, copying ICANN support
>>       staff and the community group chair.
>>    4. If there is no response five business days after the third email,
>>       ICANN Travel Support sends a fourth email, copying ICANN support
>>       staff and the community group chair.
>>
>> If there is no response three days after the fourth attempt to reach the
>> supported traveler, the community group may substitute another traveler.
>>
>> A timely response would be appreciated in view of visa issues and the
>> OFAC review. The deadline for submissions is critical to allow for
>> confirmed reservation numbers as required for visa and travel
>> arrangements.
>>
>> *TRAVEL BOOKING PROCESS*
>>
>> In order for Funded Travelers to start booking travel, they MUST
>> complete Steps 1, 2, and 3.
>>
>>
>>
>> *WHO*
>>
>>
>>
>> *WHAT*
>>
>> 1
>>
>>
>>
>> Funded Traveler
>>
>>
>>
>> Register for meeting using the Funded Traveler Registration Link
>> provided by ICANN Travel Support
>>
>> 2
>>
>>
>>
>> Funded Traveler
>>
>>
>>
>> Approved for Trade Regulations Review
>>
>> 3
>>
>>
>>
>> Funded Traveler
>>
>>
>>
>> Receive Travel Funding Confirmation Email from ICANN Travel Support
>>
>> 4
>>
>>
>>
>> *Funded Traveler*
>>
>>
>>
>> *Book Air Travel for meeting*
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> *Approved dates of Arrival and Departure*
>>
>> *ARRIVAL DATE*
>>
>>
>>
>> *DEPARTURE DATE*
>>
>> *Friday, 08 November *
>>
>>
>>
>> *Friday, 15 November*
>>
>> For air, this must be booked using either via our online booking
>> platform (Concur) or official travel agency (FCM). ICANN org does not
>> allow self-booking.
>>
>> Please note that when requesting travel support, in the interest of
>> fairness and in light of budget restrictions we would like you to take
>> the following into consideration:
>>
>> 1.Respond timely to ICANN Travel regarding your upcoming travel and book
>> by deadline given in email.
>>
>> 2.If you require a visa to enter the country, please make sure to
>> acquire your visa immediately.Follow link here
>> <https://community.icann.org/x/fSfxAg> for assistance.
>>
>> 3.Wednesday, 25 September 2024*(45 days before travel)*is the last day
>> to submit additions/replacements.
>>
>> 4.Requests past the deadline will be handled on a case-by-case basis by
>> ICANN. All additional travelers added after the 90-day deadline are
>> subject to availability, may NOT be placed in the same hotel as their
>> funded traveler groups, and may not be able to attend due to visa issues.
>>
>> 5.If possible, please book direct travel requests. Detours and
>> multi-stop trips are unfortunately not guaranteed.
>>
>> 6.If travelers want to extend their stay this must be done at their own
>> expense and should contact the hotel directly once the ICANN hotel
>> confirmation has be sent to them.
>>
>> 7.*Privately Booked Reservations*: ICANN will not refund or take over
>> accommodations directly booked by the funded traveler. If a replacement
>> has an existing hotel reservation, they will need to cancel their
>> reservation and ICANN will not be able to take over their reservation.
>>
>> Reminder:
>>
>>     * GNSO supported traveler with a designated hotel accommodation
>>       funding, a hotel room is automatically secured for you, please *DO
>>       NOT* book your own hotel as it is un-reimbursable.
>>     * All personal data provided to ICANN org in for purposes of providing
>>       travel support for participants related to ICANN events will be
>>       processed in accordance with the ICANN Privacy Policy [icann.org]
>>
>> <
>> https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>.
>>
>>
>>       Should you have any questions or concerns about this Privacy Policy
>>       and our privacy practices, you may contact us at privacy at icann.org
>>       <mailto:privacy at icann.org>.
>>     * As a reminder, for the AGM meeting only, incoming Councilors get
>>       funding, as well as the then-incumbent Councilors.
>>     Many thanks for your cooperation!
>>
>> Thank you.
>>
>> Kind regards,
>>
>> Terri
>>
>> Policy Team Supporting the GNSO
>>
>> _______________________________________________
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>> NCSG-EC at lists.ncsg.is
>> https://lists.ncsg.is/mailman/listinfo/ncsg-ec
>>
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