[NCSG-EC] Fwd: ICANN81 | Istanbul | Supported Travelers Database Due | Thursday, 11 July 2024

[Tomslin Samme-Nlar]

I intend to be there

Warmly,
Tomslin

On Sun, 23 June 2024, 18:50 Johan Helsingius via NCSG-EC, <
ncsg-ec at lists.ncsg.is> wrote:

> Reminder...
>
> Manju, Peter, Tomslin, Farzaneh, Tapani,
>
> Please let me know if you intend to be in Istanbul in person or not.
>
>         Julf
>
>
>
> -------- Forwarded Message --------
> Subject:        ICANN81 | Istanbul | Supported Travelers Database Due |
> Thursday, 11 July 2024
> Date:   Thu, 20 Jun 2024 14:02:02 +0000
> From:   Terri Agnew <terri.agnew at icann.org>
> To:     julf at julf.com <julf at julf.com>, jumaropi at yahoo.com
> <jumaropi at yahoo.com>, benakin at gmail.com <benakin at gmail.com>,
> chair at rysg.info <chair at rysg.info>, aheineman at godaddy.com
> <aheineman at godaddy.com>, mcole at perkinscoie.com <mcole at perkinscoie.com>,
> lschulman at inta.org <lschulman at inta.org>, philippe.fouquart at orange.com
> <philippe.fouquart at orange.com>, sdemetriou at verisign.com
> <sdemetriou at verisign.com>, John McElwaine
> <john.mcelwaine at nelsonmullins.com>, Karen Day <Karen.Day at sas.com>
> CC:     Brenda Brewer <brenda.brewer at icann.org>, gnso-secs at icann.org
> <gnso-secs at icann.org>, Zoe Bonython <secretariat at icannregistrars.org>,
> Andrea Glandon <andrea.glandon at icann.org>, Sue Schuler
> <secretariat at rysg.info>
>
>
>
> Dear all,
>
> In order to service your travel needs for ICANN81Istanbulin a timely
> fashion, please submit your meeting database tognso-secs at icann.org
> <mailto:gnso-secs at icann.org>by*Thursday, 11 July 2024. *It is important
> all funded travel air booking is completed by due date given in ICANN
> Travel emails.
>
> Please share with all funded travelers, the travel support guidelines
> wiki space: https://community.icann.org/x/lgvxAg
> <https://community.icann.org/x/lgvxAg> and highlight the communications
> responsibilities section:
>
> ICANN Travel Support attempts to reach a supported traveler four times
> before deeming the supported traveler unresponsive:
>
>    1. ICANN Travel Support sends “welcome email.”
>    2. If there is no response after seven business days, ICANN Travel
>       Support sends a second email, copying ICANN support staff.
>    3. If there is no response five business days after the second email,
>       ICANN Travel Support sends a third email, copying ICANN support
>       staff and the community group chair.
>    4. If there is no response five business days after the third email,
>       ICANN Travel Support sends a fourth email, copying ICANN support
>       staff and the community group chair.
>
> If there is no response three days after the fourth attempt to reach the
> supported traveler, the community group may substitute another traveler.
>
> A timely response would be appreciated in view of visa issues and the
> OFAC review. The deadline for submissions is critical to allow for
> confirmed reservation numbers as required for visa and travel arrangements.
>
> *TRAVEL BOOKING PROCESS*
>
> In order for Funded Travelers to start booking travel, they MUST
> complete Steps 1, 2, and 3.
>
>
>
> *WHO*
>
>
>
> *WHAT*
>
> 1
>
>
>
> Funded Traveler
>
>
>
> Register for meeting using the Funded Traveler Registration Link
> provided by ICANN Travel Support
>
> 2
>
>
>
> Funded Traveler
>
>
>
> Approved for Trade Regulations Review
>
> 3
>
>
>
> Funded Traveler
>
>
>
> Receive Travel Funding Confirmation Email from ICANN Travel Support
>
> 4
>
>
>
> *Funded Traveler*
>
>
>
> *Book Air Travel for meeting*
>
>
>
>
>
>
>
>
>
> *Approved dates of Arrival and Departure*
>
> *ARRIVAL DATE*
>
>
>
> *DEPARTURE DATE*
>
> *Friday, 08 November *
>
>
>
> *Friday, 15 November*
>
> For air, this must be booked using either via our online booking
> platform (Concur) or official travel agency (FCM). ICANN org does not
> allow self-booking.
>
> Please note that when requesting travel support, in the interest of
> fairness and in light of budget restrictions we would like you to take
> the following into consideration:
>
> 1.Respond timely to ICANN Travel regarding your upcoming travel and book
> by deadline given in email.
>
> 2.If you require a visa to enter the country, please make sure to
> acquire your visa immediately.Follow link here
> <https://community.icann.org/x/fSfxAg> for assistance.
>
> 3.Wednesday, 25 September 2024*(45 days before travel)*is the last day
> to submit additions/replacements.
>
> 4.Requests past the deadline will be handled on a case-by-case basis by
> ICANN. All additional travelers added after the 90-day deadline are
> subject to availability, may NOT be placed in the same hotel as their
> funded traveler groups, and may not be able to attend due to visa issues.
>
> 5.If possible, please book direct travel requests. Detours and
> multi-stop trips are unfortunately not guaranteed.
>
> 6.If travelers want to extend their stay this must be done at their own
> expense and should contact the hotel directly once the ICANN hotel
> confirmation has be sent to them.
>
> 7.*Privately Booked Reservations*: ICANN will not refund or take over
> accommodations directly booked by the funded traveler. If a replacement
> has an existing hotel reservation, they will need to cancel their
> reservation and ICANN will not be able to take over their reservation.
>
> Reminder:
>
>     * GNSO supported traveler with a designated hotel accommodation
>       funding, a hotel room is automatically secured for you, please *DO
>       NOT* book your own hotel as it is un-reimbursable.
>     * All personal data provided to ICANN org in for purposes of providing
>       travel support for participants related to ICANN events will be
>       processed in accordance with the ICANN Privacy Policy [icann.org]
>
> <
> https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>.
>
>
>       Should you have any questions or concerns about this Privacy Policy
>       and our privacy practices, you may contact us at privacy at icann.org
>       <mailto:privacy at icann.org>.
>     * As a reminder, for the AGM meeting only, incoming Councilors get
>       funding, as well as the then-incumbent Councilors.
>     Many thanks for your cooperation!
>
> Thank you.
>
> Kind regards,
>
> Terri
>
> Policy Team Supporting the GNSO
>
> _______________________________________________
> NCSG-EC mailing list
> NCSG-EC at lists.ncsg.is
> https://lists.ncsg.is/mailman/listinfo/ncsg-ec
>
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