[NCSG-EC] ICANN70 Planning meeting - proposed agenda and plenary session request for ICANN70 kick off planning call - 14 January at 14:00 UTC

Tue Jan 12 02:23:24 EET 2021

Dear EC,

The SO/ACs leadership group has a kickoff planning meeting for ICANN70 this
Thursday @ 14h00 UTC and I am sharing the meeting agenda below.

Since this was a meeting that was scheduled last minute I am having a
schedule conflict that will result on me attending this and another meeting
all at the same time. Would any of you be available to attend this meeting
with me just so I dont miss anything ?

Best,
B

---------- Forwarded message ---------
De: Mary Wong <mary.wong at icann.org>
Date: seg, 11 de jan de 2021 15:54
Subject: [SOAC-Leaders-ICANNMeeting-Planning] Proposed agenda and plenary
session request for ICANN70 kick off planning call - 14 January at 14:00 UTC
To: SOAC-Leaders-ICANNMeeting-Planning <
soac-leaders-icannmeeting-planning at icann.org>
Cc: Ashwin Rangan <ashwin.rangan at icann.org>

Hello again everyone,

In view of the revised block schedule that you will have seen (on page 7)
in the updated meetings paper David circulated, we’d like to ask you and
your groups to consider if there are any topics you’d like to propose for
the two (2) slots currently set aside for plenary sessions at ICANN70.
Given the tight production schedule for ICANN70 (see page 8 of the updated
paper), we hope that you can expedite this planning group’s discussion by
sending your proposed topics to this mailing list before Thursday, if
possible.

To help kick things off, please note that the At Large community’s feedback
to the meetings paper included two potential plenary topics (see page 8):
Registry Voluntary Commitments and Applicant Support, as well as a
cross-community policy session on the New gTLD Subsequent Procedures Policy
Development Process work.

In addition, to assist with your preparations for the call, we’d like to
propose the following draft agenda for the Thursday meeting:

   1. Welcome – David Olive & Sally Costerton
   2. Overview of revised Block Schedule – Nick Tomasso & Tanzanica King
   3. ICANN70 discussion:
      1. Plenary topics selection – Tanzanica King & Mary Wong
      2. Bilateral meetings with the ICANN Board – Tanzanica King & David
      Olive
      3. Executive Q&A session – Sally Newell Cohen
      4. Update on improved tools for meeting support - Ashwin Rangan
      5. Other topics
   4. Wrap up & next steps – David Olive & Sally Costerton

Thank you all again for your time and commitment to planning another
constructive ICANN Community Forum.

Cheers

Mary

*From: *David Olive <david.olive at icann.org>
*Date: *Sunday, January 10, 2021 at 11:34 AM
*To: *SOAC-Leaders-ICANNMeeting-Planning <
soac-leaders-icannmeeting-planning at icann.org>
*Cc: *Sally Costerton <sally.costerton at icann.org>, Sally Newell Cohen <
sally.newellcohen at icann.org>, Ashwin Rangan <ashwin.rangan at icann.org>, Nick
Tomasso <nick.tomasso at icann.org>, "Tanzanica S. King" <
tanzanica.king at icann.org>, Mary Wong <mary.wong at icann.org>, Susie Johnson <
susie.johnson at icann.org>
*Subject: *Re: Community Meeting Planning Group (Re: ICANN70 kick off
planning call - 14 January at 14:00 UTC)

Dear ICANN Meetings Community Planning Group members:

As indicated  in our 6 January note,  we were reviewing and consolidating
the feedback that you and your groups provided to us on the paper, in which
we had proposed some improvements to ICANN Public Meetings.  We have
finalized the paper now and we believe it addresses  the main concerns and
additional suggestions that we heard from the community in December.  The
paper is attached for your refernce, including the revised draft block
schedule for ICANN70 – the Community Forum.

W hope that the scheduling the ICANN70 kickoff planning call on 14 January
will build on community discussions and feedback on the paper, and allows
us all to take into account relevant improvements for the meeting that is
coming up soon.

For the call we will have an updated ICANN70 block schedule that we hope
will aid your group’s planning as well as our collective discussion of
priorities for ICANN70, taking into account the community feedback on the
draft meetings paper. We hope also to be able to discuss possible plenary
topics and related considerations, such as previous suggestions to avoid
duplicative sessions and ensure meaningful cross-community dialogues and
Board interactions

We look forward to the ICANN70 kickoff planning call, and ask that your
group send a designated representative in your place if you are not able to
attend the meeting. Thank you all!

Best regards,

Sally Costerton & David Olive

David A. Olive
Senior Vice President

Policy Development Support

Internet Corporation for Assigned Names and Numbers (ICANN)

Washington, D.C.

*From: *David Olive <david.olive at icann.org>
*Date: *Wednesday, January 6, 2021 at 5:36 PM
*To: *SOAC-Leaders-ICANNMeeting-Planning <
soac-leaders-icannmeeting-planning-bounces at icann.org>
*Cc: *Sally Costerton <sally.costerton at icann.org>, Sally Newell Cohen <
sally.newellcohen at icann.org>, Ashwin Rangan <ashwin.rangan at icann.org>, Nick
Tomasso <nick.tomasso at icann.org>, "Tanzanica S. King" <
tanzanica.king at icann.org>, Mary Wong <mary.wong at icann.org>, Susie Johnson <
susie.johnson at icann.org>
*Subject: *Community Meeting Planning Group (Re: ICANN70 kick off planning
call - 14 January)

Dear ICANN Meetings Community Planning Group members:

Happy new year from all of us at ICANN org! We thank you all for agreeing
to serve, or continuing to serve, on this community-based planning group.
In addition to this note, you should receive a separate calendar invitation
for the ICANN70 kick off planning meeting that we hope to hold with you
next Thursday, 14 January 2021.

Although scheduling a meeting for next week at relatively short notice may
mean that some of you will not be available, we hope you understand that we
needed to first consider and consolidate the feedback that you and your
groups kindly provided to us on the paper we’d circulated, in which we had
proposed some improvements to ICANN Public Meetings. Scheduling the ICANN70
kickoff planning call at this time builds on the momentum of the community
discussions and feedback on the paper, and allows us all to take on board
relevant improvements for the meeting that is coming up soon.

You will recall that the proposed improvements were based on community
discussions (including at ICANN69) about what future ICANN Public Meetings
should focus on. As agreed with the SOAC Chairs during our and Goran’s
end-2020 calls with them, we will shortly circulate an updated version of
the paper, prior to submitting it to the Board for its review. We are
finalizing the paper now and we believe it will address the main concerns
and additional suggestions that we heard from the community in December.

For the call next week, we will have an updated ICANN70 block schedule that
we hope will aid your group’s planning as well as our collective discussion
of priorities for ICANN70, taking into account the community feedback on
the draft meetings paper. We hope also to be able to discuss possible
plenary topics and related considerations, such as previous suggestions to
avoid duplicative sessions and ensure meaningful cross-community dialogues
and Board interactions. As the Board is planning to meet on 14 January as
well, to make a final decision as to whether or not to hold ICANN70 as a
virtual meeting, we will therefore be able to take back to the Board any
specific, relevant comments that may emerge from the planning call.

Finally, we note that, at their 3 December 2020 Roundtable meeting with
Goran, the SOAC Chairs had agreed that the work of this ICANN Meetings
Community Planning Group will be greatly aided by having a set of common
guidelines that can, among other things, ensure accountability for
decisions made on behalf of the community. ICANN org is currently working
on compiling existing guidelines (such as for plenary session planning and
community communications tools) and other topics for which additional
guidelines may be needed, for further discussion with our community
leaders. While the final guidelines will not be ready in time for ICANN70,
we hope that this collaborative initiative between ICANN org and the
community leadership can draw from our collective experience in planning
for ICANN70, especially in light of the draft meetings paper and the
community’s feedback to it.

We look forward to the ICANN70 kickoff planning call next week, and ask
that your group send a designated representative in your place if you are
not able to attend the meeting. Thank you all!

Best regards,

Sally Costerton & David Olive

David A. Olive
Senior Vice President

Policy Development Support

Internet Corporation for Assigned Names and Numbers (ICANN)

Washington, D.C.

_______________________________________________
SOAC-Leaders-ICANNMeeting-Planning mailing list
SOAC-Leaders-ICANNMeeting-Planning at icann.org
https://mm.icann.org/mailman/listinfo/soac-leaders-icannmeeting-planning

_______________________________________________
By submitting your personal data, you consent to the processing of your
personal data for purposes of subscribing to this mailing list accordance
with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and
the website Terms of Service (https://www.icann.org/privacy/tos). You can
visit the Mailman link above to change your membership status or
configuration, including unsubscribing, setting digest-style delivery or
disabling delivery altogether (e.g., for a vacation), and so on.
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ncsg.is/pipermail/ncsg-ec/attachments/20210111/323426bd/attachment.htm>