<div dir="auto">Dear EC, <div dir="auto"><br></div><div dir="auto">The SO/ACs leadership group has a kickoff planning meeting for ICANN70 this Thursday @ 14h00 UTC and I am sharing the meeting agenda below. </div><div dir="auto"><br></div><div dir="auto">Since this was a meeting that was scheduled last minute I am having a schedule conflict that will result on me attending this and another meeting all at the same time. Would any of you be available to attend this meeting with me just so I dont miss anything ? </div><div dir="auto"><br></div><div dir="auto">Best, </div><div dir="auto">B</div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">---------- Forwarded message ---------<br>De: <strong class="gmail_sendername" dir="auto">Mary Wong</strong> <span dir="auto"><<a href="mailto:mary.wong@icann.org">mary.wong@icann.org</a>></span><br>Date: seg, 11 de jan de 2021 15:54<br>Subject: [SOAC-Leaders-ICANNMeeting-Planning] Proposed agenda and plenary session request for ICANN70 kick off planning call - 14 January at 14:00 UTC<br>To: SOAC-Leaders-ICANNMeeting-Planning <<a href="mailto:soac-leaders-icannmeeting-planning@icann.org">soac-leaders-icannmeeting-planning@icann.org</a>><br>Cc: Ashwin Rangan <<a href="mailto:ashwin.rangan@icann.org">ashwin.rangan@icann.org</a>><br></div><br><br>
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<p class="MsoNormal">Hello again everyone,<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">In view of the revised block schedule that you will have seen (on page 7) in the updated meetings paper David circulated, we’d like to ask you and your groups to consider if there are any topics you’d like to propose for the two (2) slots
currently set aside for plenary sessions at ICANN70. Given the tight production schedule for ICANN70 (see page 8 of the updated paper), we hope that you can expedite this planning group’s discussion by sending your proposed topics to this mailing list before
Thursday, if possible. <u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">To help kick things off, please note that the At Large community’s feedback to the meetings paper included two potential plenary topics (see page 8): Registry Voluntary Commitments and Applicant Support, as well as a cross-community policy
session on the New gTLD Subsequent Procedures Policy Development Process work.<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">In addition, to assist with your preparations for the call, we’d like to propose the following draft agenda for the Thursday meeting:<u></u><u></u></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="m_3787848385499149404MsoListParagraph" style="margin-left:0in">Welcome – David Olive & Sally Costerton
<u></u><u></u></li><li class="m_3787848385499149404MsoListParagraph" style="margin-left:0in">Overview of revised Block Schedule – Nick Tomasso & Tanzanica King
<u></u><u></u></li><li class="m_3787848385499149404MsoListParagraph" style="margin-left:0in">ICANN70 discussion:<u></u><u></u>
<ol style="margin-top:0in" start="1" type="a">
<li class="m_3787848385499149404MsoListParagraph" style="margin-left:0in">Plenary topics selection – Tanzanica King & Mary Wong
<u></u><u></u></li><li class="m_3787848385499149404MsoListParagraph" style="margin-left:0in">Bilateral meetings with the ICANN Board – Tanzanica King & David Olive<u></u><u></u></li><li class="m_3787848385499149404MsoListParagraph" style="margin-left:0in">Executive Q&A session – Sally Newell Cohen<u></u><u></u></li><li class="m_3787848385499149404MsoListParagraph" style="margin-left:0in">Update on improved tools for meeting support - Ashwin Rangan<u></u><u></u></li><li class="m_3787848385499149404MsoListParagraph" style="margin-left:0in">Other topics<u></u><u></u></li></ol>
</li><li class="m_3787848385499149404MsoListParagraph" style="margin-left:0in">Wrap up & next steps – David Olive & Sally Costerton<u></u><u></u></li></ol>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">Thank you all again for your time and commitment to planning another constructive ICANN Community Forum.<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">Cheers<u></u><u></u></p>
<p class="MsoNormal">Mary<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">David Olive <<a href="mailto:david.olive@icann.org" target="_blank" rel="noreferrer">david.olive@icann.org</a>><br>
<b>Date: </b>Sunday, January 10, 2021 at 11:34 AM<br>
<b>To: </b>SOAC-Leaders-ICANNMeeting-Planning <<a href="mailto:soac-leaders-icannmeeting-planning@icann.org" target="_blank" rel="noreferrer">soac-leaders-icannmeeting-planning@icann.org</a>><br>
<b>Cc: </b>Sally Costerton <<a href="mailto:sally.costerton@icann.org" target="_blank" rel="noreferrer">sally.costerton@icann.org</a>>, Sally Newell Cohen <<a href="mailto:sally.newellcohen@icann.org" target="_blank" rel="noreferrer">sally.newellcohen@icann.org</a>>, Ashwin Rangan <<a href="mailto:ashwin.rangan@icann.org" target="_blank" rel="noreferrer">ashwin.rangan@icann.org</a>>, Nick Tomasso <<a href="mailto:nick.tomasso@icann.org" target="_blank" rel="noreferrer">nick.tomasso@icann.org</a>>, "Tanzanica S. King" <<a href="mailto:tanzanica.king@icann.org" target="_blank" rel="noreferrer">tanzanica.king@icann.org</a>>, Mary Wong <<a href="mailto:mary.wong@icann.org" target="_blank" rel="noreferrer">mary.wong@icann.org</a>>,
Susie Johnson <<a href="mailto:susie.johnson@icann.org" target="_blank" rel="noreferrer">susie.johnson@icann.org</a>><br>
<b>Subject: </b>Re: Community Meeting Planning Group (Re: ICANN70 kick off planning call - 14 January at 14:00 UTC)<u></u><u></u></span></p>
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<div>
<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal"><span style="color:black">Dear ICANN Meetings Community Planning Group members:</span>
<u></u><u></u></p>
<div>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">As indicated in our 6 January note, we were reviewing and consolidating the feedback that you and your groups provided to us on the paper, in which we had proposed some improvements to ICANN Public Meetings.
We have finalized the paper now and we believe it addresses the main concerns and additional suggestions that we heard from the community in December. The paper is attached for your refernce, including the revised draft block schedule for ICANN70 – the
Community Forum.</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black"> </span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">W hope that the scheduling the ICANN70 kickoff planning call on 14 January will build on community discussions and feedback on the paper, and allows us all to take into account relevant improvements for the meeting
that is coming up soon.</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">For the call we will have an updated ICANN70 block schedule that we hope will aid your group’s planning as well as our collective discussion of priorities for ICANN70, taking into account the community feedback
on the draft meetings paper. We hope also to be able to discuss possible plenary topics and related considerations, such as previous suggestions to avoid duplicative sessions and ensure meaningful cross-community dialogues and Board interactions</span><u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">We look forward to the ICANN70 kickoff planning call, and ask that your group send a designated representative in your place if you are not able to attend the meeting. Thank you all!</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black"> </span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">Best regards,</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">Sally Costerton & David Olive</span><u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">David A. Olive<br>
Senior Vice President</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">Policy Development Support</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">Internet Corporation for Assigned Names and Numbers (ICANN)</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">Washington, D.C.</span><u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
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<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">David Olive <<a href="mailto:david.olive@icann.org" target="_blank" rel="noreferrer">david.olive@icann.org</a>><br>
<b>Date: </b>Wednesday, January 6, 2021 at 5:36 PM<br>
<b>To: </b>SOAC-Leaders-ICANNMeeting-Planning <<a href="mailto:soac-leaders-icannmeeting-planning-bounces@icann.org" target="_blank" rel="noreferrer">soac-leaders-icannmeeting-planning-bounces@icann.org</a>><br>
<b>Cc: </b>Sally Costerton <<a href="mailto:sally.costerton@icann.org" target="_blank" rel="noreferrer">sally.costerton@icann.org</a>>, Sally Newell Cohen <<a href="mailto:sally.newellcohen@icann.org" target="_blank" rel="noreferrer">sally.newellcohen@icann.org</a>>, Ashwin Rangan <<a href="mailto:ashwin.rangan@icann.org" target="_blank" rel="noreferrer">ashwin.rangan@icann.org</a>>, Nick Tomasso <<a href="mailto:nick.tomasso@icann.org" target="_blank" rel="noreferrer">nick.tomasso@icann.org</a>>, "Tanzanica S. King" <<a href="mailto:tanzanica.king@icann.org" target="_blank" rel="noreferrer">tanzanica.king@icann.org</a>>, Mary Wong <<a href="mailto:mary.wong@icann.org" target="_blank" rel="noreferrer">mary.wong@icann.org</a>>,
Susie Johnson <<a href="mailto:susie.johnson@icann.org" target="_blank" rel="noreferrer">susie.johnson@icann.org</a>><br>
<b>Subject: </b>Community Meeting Planning Group (Re: ICANN70 kick off planning call - 14 January)</span><u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"> <u></u><u></u></p>
</div>
<p class="MsoNormal"><span style="color:black">Dear ICANN Meetings Community Planning Group members:</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black"> </span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">Happy new year from all of us at ICANN org! We thank you all for agreeing to serve, or continuing to serve, on this community-based planning group. In addition to this note, you should receive a separate calendar
invitation for the ICANN70 kick off planning meeting that we hope to hold with you next Thursday, 14 January 2021.</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black"> </span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">Although scheduling a meeting for next week at relatively short notice may mean that some of you will not be available, we hope you understand that we needed to first consider and consolidate the feedback that
you and your groups kindly provided to us on the paper we’d circulated, in which we had proposed some improvements to ICANN Public Meetings. Scheduling the ICANN70 kickoff planning call at this time builds on the momentum of the community discussions and feedback
on the paper, and allows us all to take on board relevant improvements for the meeting that is coming up soon.</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black"> </span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">You will recall that the proposed improvements were based on community discussions (including at ICANN69) about what future ICANN Public Meetings should focus on. As agreed with the SOAC Chairs during our and Goran’s
end-2020 calls with them, we will shortly circulate an updated version of the paper, prior to submitting it to the Board for its review. We are finalizing the paper now and we believe it will address the main concerns and additional suggestions that we heard
from the community in December.</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black"> </span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">For the call next week, we will have an updated ICANN70 block schedule that we hope will aid your group’s planning as well as our collective discussion of priorities for ICANN70, taking into account the community
feedback on the draft meetings paper. We hope also to be able to discuss possible plenary topics and related considerations, such as previous suggestions to avoid duplicative sessions and ensure meaningful cross-community dialogues and Board interactions.
As the Board is planning to meet on 14 January as well, to make a final decision as to whether or not to hold ICANN70 as a virtual meeting, we will therefore be able to take back to the Board any specific, relevant comments that may emerge from the planning
call.</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black"> </span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">Finally, we note that, at their 3 December 2020 Roundtable meeting with Goran, the SOAC Chairs had agreed that the work of this ICANN Meetings Community Planning Group will be greatly aided by having a set of common
guidelines that can, among other things, ensure accountability for decisions made on behalf of the community. ICANN org is currently working on compiling existing guidelines (such as for plenary session planning and community communications tools) and other
topics for which additional guidelines may be needed, for further discussion with our community leaders. While the final guidelines will not be ready in time for ICANN70, we hope that this collaborative initiative between ICANN org and the community leadership
can draw from our collective experience in planning for ICANN70, especially in light of the draft meetings paper and the community’s feedback to it.</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black"><br>
We look forward to the ICANN70 kickoff planning call next week, and ask that your group send a designated representative in your place if you are not able to attend the meeting. Thank you all!</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black"> </span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">Best regards,</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">Sally Costerton & David Olive</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black"> </span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black"> </span><u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">David A. Olive<br>
Senior Vice President</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">Policy Development Support</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">Internet Corporation for Assigned Names and Numbers (ICANN)</span><u></u><u></u></p>
<p class="MsoNormal"><span style="color:black">Washington, D.C.</span><u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
</div>
</div>
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