[NCSG-EC] Constituency review - questionnaire draft

[Tapani Tarvainen]

Hi Robin,

I like that. It's also easier language - I have a tendency
to use too long and complicated sentences.

Any other suggestions?

Tapani

On Tue, Mar 07, 2017 at 06:52:20AM -0800, Robin Gross via NCSG-EC (ncsg-ec at lists.ncsg.is) wrote:

> Hi Tapani,
> 
> One comment.  
> 
> RE:    Please also describe the process how your constituency makes
> >>   and agrees on public comments, in particular including if and
> >>   how non-members can contribute.
> 
> I think this issue is important enough to break apart into 2 questions.
> 
> So instead of saying, “in particular” because both parts are equally important to know, just ask the 2 issues separately.
> 1.  how is it done?
> 2. if any non-members participate, how is that handled?
> 
> Thanks,
> Robin
> 
> 
> > On Mar 7, 2017, at 6:47 AM, Tapani Tarvainen via NCSG-EC <ncsg-ec at lists.ncsg.is> wrote:
> > 
> > Dear all,
> > 
> > I'm going to take silence as indication of approval and send this to
> > constituency chairs tomorrow without further changes, unless someone
> > objects before that.
> > 
> > Regards,
> > 
> > Tapani
> > 
> > On Mar 03 13:27, Tapani Tarvainen via NCSG-EC (ncsg-ec at lists.ncsg.is) wrote:
> > 
> >> Dear all,
> >> 
> >> As discussed in our last meeting, I've updated the planned
> >> constituency review questionnaire. I hope to be able to send
> >> it out before Copenhagen meeting, preferably early next week.
> >> 
> >> Comments welcome.
> >> 
> >> ---------------------------------8<---------------------------------
> >> 
> >> Dear Chair,
> >> 
> >> NCSG Executive Committee is conducting Constituency Review, as required
> >> by NCSG Charter 2.3.3, to determine if any recommendation should be made
> >> to the Board regarding a change in status of any Constituency.
> >> 
> >> To that end we ask you to answer to the questions below.
> >> 
> >> 1a) What is the purpose of your constituency, as defined
> >>    in your bylaws?
> >>    (Preferably both link to your bylaws in the web as
> >>    well as copy of the relevant text.)
> >> 
> >> 1b) Are all your members also members of NCSG (yes/no)?
> >>    (This is just formal confirmation that you fulfill
> >>    the requirement in NCSG Charter.)
> >> 
> >> 1c) What is the the common interest or background of
> >>    your membership and the focus of your group?
> >> 
> >> 2) Do you have a publicly dynamic, publicly (world-readably) archived
> >>   mailing lists and where their archives can be found (URL)?
> >>   Please provide a brief description of the list(s), in particular
> >>   if they are used for actual decision-making or only discussion.
> >> 
> >>   If you have other, non-public fora that are used for
> >>   decision-making or significant discussions within your
> >>   constituency, please describe them as well.
> >> 
> >> 3) Do you participate actively in relevant NCSG and GNSO
> >>   PDP Working Groups or Work Teams?
> >> 
> >>   Please provide as complete as possible list of such groups or teams
> >>   and names of your people who've participated in them over the
> >>   years 2015 and 2016, noting also any who've been Chairs or Co-Chairs.
> >> 
> >> 4) Have you participated actively in submitting comments and
> >>   other policy statements to the NCSG and GNSO?
> >> 
> >>   Please provide as complete list as possible of such comments
> >>   and statements you've made during 2015-2016, with links to
> >>   where they've been published.
> >> 
> >>   Please also describe the process how your constituency makes
> >>   and agrees on public comments, in particular including if and
> >>   how non-members can contribute.
> >> 
> >> 5) Do you have a list of your current membership publicly
> >>   visible in the web? If so, where (URL)?
> >> 
> >>   Do you have at least 10 participants who've signed up to
> >>   an updated SOI?
> >> 
> >>   If your public member list does not have links to SOIs,
> >>   please provide a list (links to SOIs) of at least 10
> >>   of your members.
> >> 
> >> For all questions: If you have plans or projects in progress
> >> that may affect your situation in the future, including but
> >> not limited to changes in your bylaws, please describe them.
> >> 
> >> Please reply to me by 15 May, 2017, even if you can't come up with
> >> complete answers to all questions by that time. We will to ask for
> >> more details and clarifications as needed and engage you in discussion
> >> about possible problems, and welcome any questions or concerns you may
> >> have about this before answering.
> >> 
> >> The intent is to complete the review by ICANN59 meeting in Johannesburg,
> >> but we may take longer if needed.
> >> 
> >> Sincerely,
> >> 
> >> Tapani Tarvainen
> >> NCSG Chair
> >> 
> >> ---------------------------------8<---------------------------------