[EC-NCSG] Updates & prepare for Dublin meeting

[Rafik Dammak]

Hi Tapani ,

thanks for the comments, my responses below:

2015-10-14 2:51 GMT+09:00 Tapani Tarvainen <ncsg at tapani.tarvainen.info>:

> Hi Rafik,
>
> Thank you for this.
>
> I have not studied the proposal in detail yet, but I have a few
> concerns already:
>
>
[Rafik] please have look on details.


> Memberclicks is a proprietary solution hosted by a single company.
>
> If we're ever unhappy with them, it would be very difficult to change
> provider - it'd mean finding a completely new solution.
>

[Rafik] yes, but as last resort we can still export membership lists, not
other related things but still.


>
> They're located in the USA, which is in itself problematic in view of
> European privacy laws (evem more so with the recent European Court
> decision about Safe Harbour).
>

[Rafik] I have no specific comment on that,


> On general principles I would also like to have several alternatives
> to consider and compare. In particular I'd like to include some using
> free software that can be moved to another hosting provider if needed,
> like CiviCRM for example (cf. https://civicrm.org/hosting-providers).
>
>
[Rafik] as matter of fact, I proposed civicrm as option from the beginning
when discussing with Chris. in that time, options to be considered were
 something developed in-house by ICANN IT team, customised solution like
 civicrm hosted and managed by us and independent  3rd party provider. the
first option didn't fly so long because there is no appetite to do such
development within ICANN.

I was also thinking for some time ago , before discussing with Chris, about
civicrm as solution that we can customize and heard about other
organisations experience.
few months ago, I asked Maryam to do some research about civicrm as option
for membership management and about hosting option. if she can find that
document, she can share it and we can use it as strawman for discussion too

my comment about such solution is the about effort and time to spend on
customisation and maintenance.


At this point I wouldn't yet rule out a complete custom solution
> either, even though it'd probably take longest to implement (and I
> would definitely want something that'd be ready to use well before
> next NCSG elections) and it might be problematic budget-wise.
>
>
[Rafik] for the timing it can be tricky, because the election process
starts early.
I don't know how much that will be needed to work on such solution but I am
aware how we , IT folks, are not good in project estimation :)
I think we secured some budget for the membership management effort at
least, however moving to other options can impact that.

In any case it would be indeed useful if we could come up with a list
> of issues to discuss, online as well as in Dublin.
>
>
[Rafik] yes that is why I am asking again.




> Also, I think we should include in the discussion people
> who've been involved with membership issues within each
> constituency, not just us (the EC).
>
>
[Rafik] I would think  that EC should do some preparatory work before .

Best,

Rafik

--
> Tapani
>
> On Wed, Oct 14, 2015 at 01:08:06AM +0900, Rafik Dammak (
> rafik.dammak at gmail.com) wrote:
>
> > Hi everyone,
> >
> > as  I informed you before in the last months, I was working with Chris
> Gift
> > the VP for digital services regarding a membership management system.
> after
> > back and forth, we got a proposal to use a 3rd party system called
> > "membersclick" (documents and details attached).
> >
> > the system will offer NCSG more capabilities for integrated membership
> > management , membership database , applications management, application
> > form, managing attendance and participation in working groups, creating
> > profiles, mass mailing, event management etc from the same interface.  so
> > we can move from existing spreadsheets to such system. this solution will
> > solve several points and make things more streamlined. ICANN will support
> > the solution by providing the funding and securing the budget.
> >
> > Such system is expected to benefit to IPC, BC and ISPC too by having
> their
> > own instances.
> >
> > Please check the proposals. we can have Chris Gift to come and discuss
> with
> > us.
> >
> > With regard to Dublin EC session, can we have the list of issues we want
> to
> > discuss?
> >
> > Best Regards,
> >
> > Rafik
>
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