[EC-NCSG] Fwd: NCSG 2013 Annual Election Plan: Wiki Support

Sun Jun 30 11:26:09 EEST 2013

Hi Robin,

I welcome the proposal from Ken to setup a confcall, maybe the week before
ICANN meeting?

Best,

Rafik

2013/6/27 Robin Gross <robin at ipjustice.org>

> Begin forwarded message:
>
> *From: *"Ken Bour" <ken.bour at verizon.net>
> *Subject: **NCSG 2013 Annual Election Plan: Wiki Support*
> *Date: *June 26, 2013 9:56:37 AM PDT
> *To: *"'Robin Gross'" <robin at ipjustice.org>
> *Cc: *'Glen de Saint G?ry' <glen at icann.org>, <ec-ncsg at ipjustice.org>,
> "'Robert Hoggarth'" <robert.hoggarth at icann.org>
>
> Dear Robin:****
> ** **
> Concerning your most recent email (below), I was not in Beijing and am
> unfamiliar with whatever options were discussed in your meeting; however, I
> do remember mentioning to you, in a conversation last December that we
> might be able to find a solution that could be presented via the ICANN
> Wiki. At that time, you were seeking a membership database solution. Based
> upon our understanding of your requirements, Rob Hoggarth and I thought it
> would be constructive to involve ICANN?s I/T team with the goal of possibly
> creating a solution that would benefit any community group needing that
> type of record-keeping functionality.****
> ** **
> While that larger scope activity is in process, there are actually two
> technically feasible options which, hopefully, would provide some near-term
> help for your voter registration process:****
> ** **
> *Option #1:* *Wiki Template*****
> NCSG Members would access the ICANN Community Wiki and complete a
> standardized form that would create a new page for each user (similar to
> the GNSO Statement of Interest <https://community.icann.org/x/c4Lg> area).
> Those pages could be organized into folders, e.g., Individuals, Small Orgs,
> and Large Orgs. From there, we could generate a report (table format) of
> ?active? voters similar to the one on https://community.icann.org/x/YphwAg
> .****
> ** **
> *Option #2:* *Google Docs*****
> NCSG already has a new membership form which utilizes Google Docs and is
> accessible via the Wiki. We could replicate that functionality and apply it
> to the voter registration task thereby auto-generating a spreadsheet that
> could be summarized, sorted, etc., depending upon your exact needs.****
> ** **
> Concerning the question about whether Wiki logon accounts would be
> required, it is possible to set permissions such that your members would *
> not* have to login (anonymous access); however, we will want to explore
> with you the pros/cons of that approach.****
> ** **
> In order to proceed with either solution, it would be helpful to know, in
> detail, the steps you have taken in the past to complete voter
> registration. For example:****
> 1)     How do you communicate with members that a voter registration is
> to begin?****
> 2)     What information (data fields) do you need to capture from each
> member for this purpose?****
> 3)     What steps do you perform with the information that is received?***
> *
> 4)     How is voter eligibility verified during an election?****
> ** **
> I think it would be most productive to arrange a teleconference soon so
> that we can discuss the above requirements and any others that pertain to
> this particular election challenge. Please let us know what time frame
> would work best for you.****
> ** **
> Thank you,****
> ** **
> Ken Bour****
> ICANN Consultant****
> ** **
> *From:* Robin Gross [mailto:robin at ipjustice.org]
> *Sent:* Friday, June 21, 2013 6:04 PM
> *To:* Robert Hoggarth; Ken Bour
> *Cc:* Glen de Saint G?ry; ec-ncsg at ipjustice.org
> *Subject:* Fwd: [EC-NCSG] NCSG 2013 Annual Election Plan****
> ** **
> Dear Robert & Ken,****
> ** **
> I'm writing in follow-up to our discussions about improving the efficiency
> of NCSG's annual check-in process by using the confluence wiki website.
>  How should we proceed with staff to build that capability in?  Also Rafik
> raises a point about the need to register for confluence to use it.  I
> worry it will create another step and thus an impediment to members using
> that process to check-in via confluence.  How do you suggest we proceed so
> we can get our annual check-in process underway right away?****
> ** **
> Thank you,****
> Robin****
> ** **
> Begin forwarded message:****
>
>
> ****
> *From: *Rafik Dammak <rafik.dammak at gmail.com>****
> *Subject: Re: [EC-NCSG] NCSG 2013 Annual Election Plan*****
> *Date: *June 20, 2013 7:05:16 PM PDT****
> *To: *Robin Gross <robin at ipjustice.org>****
> *Cc: *"ec-ncsg at ipjustice.org" <ec-ncsg at ipjustice.org>****
> ** **
> Hi Robin,****
> ** **
> thanks for the proposal, the schedule looks fine for me. I am just
> wondering of staff can provide "e-check-in" soon and if members can confirm
> without having to register at confluence.****
>  ** **
> Best Regards,****
>
> ****
> Rafik ****
> ** **
> 2013/6/19 Robin Gross <robin at ipjustice.org>****
> Dear Colleagues,****
> ** **
> As we discussed at the NCSG-EC meeting in Beijing, we need to plan NCSG's
> 2013 Annual Election.  This email will summarize what we discussed and pick
> up the conversation in its evolution.  This election is for a Term that
> begins at the conclusion of the ICANN Meeting in Buenos Aries (22 November
> 2013).  All NCSG members are eligible to vote in the annual election, which
> is held via an email ballot administered by ICANN.   The NCSG Charter
> contains more detailed rules and procedures for the annual election and
> check-in process, but below is basic summary.  Please let feel free to
> comment on the below proposed plan and let me know if you have any
> questions.****
> ** **
> Thanks,****
> Robin****
> ** **
> *4 POSITIONS UP FOR ELECTION:*****
> -- There are 3 NCSG GNSO Council Representative seats up for election.
>  These 3 seats are currently held by Wendy Seltzer (who is term-limited out
> from re-nomination), and Joy Liddicoat and Wolfgang Kleinwachter, both of
> whom are eligible to run for another council term if nominated.  These 3
> GNSO Council Representatives serve a 2-year term.****
> ** **
> -- NCSG must also elect 1 new NCSG Chair and I am term-limited out from
> re-nomination.  NCSG Chair serves a 1-year term.****
> ** **
> *TIMELINE:*****
> 10 August : Announce Election****
>  1 September : Voter List Finalized****
> 10 September : Nominations Open****
> 24 September : Nominations Closed****
>  1 October : Voting Begins****
> 14 October : Voting Ends****
> 17 October : Announce Results****
> 22 November : Term Begins****
> ** **
>  *CHECK-IN:*****
> As per the NCSG Charter, we must conduct the annual "check-in" process to
> create the final Voter List.  As we discussed in Beijing, ICANN believes
> there is a technical solution we can utilize so members could check-in
> electronically via the web wiki (rather than me personally pestering each
> member for a month).  We should begin the check-in process as soon as
> technically possible to maximize voter participation.  I'll check with
> staff about getting the annual check-in process going right away.****
> ** **
> ** **
>
>
> _______________________________________________
> EC-NCSG mailing list
> EC-NCSG at ipjustice.org
> http://mailman.ipjustice.org/listinfo/ec-ncsg****
> ** **
> ** **
>
>
>
> _______________________________________________
> EC-NCSG mailing list
> EC-NCSG at ipjustice.org
> http://mailman.ipjustice.org/listinfo/ec-ncsg
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://mailman.ipjustice.org/pipermail/ec-ncsg/attachments/20130630/993ae3bb/attachment-0001.html>