[EC-NCSG] Fwd: NCSG 2013 Annual Election Plan: Wiki Support

Wed Jun 26 21:23:21 EEST 2013

Begin forwarded message:

> From: "Ken Bour" <ken.bour at verizon.net>
> Subject: NCSG 2013 Annual Election Plan: Wiki Support
> Date: June 26, 2013 9:56:37 AM PDT
> To: "'Robin Gross'" <robin at ipjustice.org>
> Cc: 'Glen de Saint G?ry' <glen at icann.org>, <ec-ncsg at ipjustice.org>,	"'Robert Hoggarth'" <robert.hoggarth at icann.org>
> 
> Dear Robin:
>  
> Concerning your most recent email (below), I was not in Beijing and am unfamiliar with whatever options were discussed in your meeting; however, I do remember mentioning to you, in a conversation last December that we might be able to find a solution that could be presented via the ICANN Wiki. At that time, you were seeking a membership database solution. Based upon our understanding of your requirements, Rob Hoggarth and I thought it would be constructive to involve ICANN?s I/T team with the goal of possibly creating a solution that would benefit any community group needing that type of record-keeping functionality.
>  
> While that larger scope activity is in process, there are actually two technically feasible options which, hopefully, would provide some near-term help for your voter registration process:
>  
> Option #1: Wiki Template
> NCSG Members would access the ICANN Community Wiki and complete a standardized form that would create a new page for each user (similar to the GNSO Statement of Interest area). Those pages could be organized into folders, e.g., Individuals, Small Orgs, and Large Orgs. From there, we could generate a report (table format) of ?active? voters similar to the one on https://community.icann.org/x/YphwAg.
>  
> Option #2: Google Docs
> NCSG already has a new membership form which utilizes Google Docs and is accessible via the Wiki. We could replicate that functionality and apply it to the voter registration task thereby auto-generating a spreadsheet that could be summarized, sorted, etc., depending upon your exact needs.
>  
> Concerning the question about whether Wiki logon accounts would be required, it is possible to set permissions such that your members would not have to login (anonymous access); however, we will want to explore with you the pros/cons of that approach.
>  
> In order to proceed with either solution, it would be helpful to know, in detail, the steps you have taken in the past to complete voter registration. For example:
> 1)     How do you communicate with members that a voter registration is to begin?
> 2)     What information (data fields) do you need to capture from each member for this purpose?
> 3)     What steps do you perform with the information that is received?
> 4)     How is voter eligibility verified during an election?
>  
> I think it would be most productive to arrange a teleconference soon so that we can discuss the above requirements and any others that pertain to this particular election challenge. Please let us know what time frame would work best for you.
>  
> Thank you,
>  
> Ken Bour
> ICANN Consultant
>  
> From: Robin Gross [mailto:robin at ipjustice.org] 
> Sent: Friday, June 21, 2013 6:04 PM
> To: Robert Hoggarth; Ken Bour
> Cc: Glen de Saint G?ry; ec-ncsg at ipjustice.org
> Subject: Fwd: [EC-NCSG] NCSG 2013 Annual Election Plan
>  
> Dear Robert & Ken,
>  
> I'm writing in follow-up to our discussions about improving the efficiency of NCSG's annual check-in process by using the confluence wiki website.  How should we proceed with staff to build that capability in?  Also Rafik raises a point about the need to register for confluence to use it.  I worry it will create another step and thus an impediment to members using that process to check-in via confluence.  How do you suggest we proceed so we can get our annual check-in process underway right away?
>  
> Thank you,
> Robin
>  
> Begin forwarded message:
> 
> 
> From: Rafik Dammak <rafik.dammak at gmail.com>
> Subject: Re: [EC-NCSG] NCSG 2013 Annual Election Plan
> Date: June 20, 2013 7:05:16 PM PDT
> To: Robin Gross <robin at ipjustice.org>
> Cc: "ec-ncsg at ipjustice.org" <ec-ncsg at ipjustice.org>
>  
> Hi Robin,
>  
> thanks for the proposal, the schedule looks fine for me. I am just wondering of staff can provide "e-check-in" soon and if members can confirm without having to register at confluence.
>  
> Best Regards,
> 
> Rafik 
>  
> 2013/6/19 Robin Gross <robin at ipjustice.org>
> Dear Colleagues,
>  
> As we discussed at the NCSG-EC meeting in Beijing, we need to plan NCSG's 2013 Annual Election.  This email will summarize what we discussed and pick up the conversation in its evolution.  This election is for a Term that begins at the conclusion of the ICANN Meeting in Buenos Aries (22 November 2013).  All NCSG members are eligible to vote in the annual election, which is held via an email ballot administered by ICANN.   The NCSG Charter contains more detailed rules and procedures for the annual election and check-in process, but below is basic summary.  Please let feel free to comment on the below proposed plan and let me know if you have any questions.
>  
> Thanks,
> Robin
>  
> 4 POSITIONS UP FOR ELECTION:
> -- There are 3 NCSG GNSO Council Representative seats up for election.  These 3 seats are currently held by Wendy Seltzer (who is term-limited out from re-nomination), and Joy Liddicoat and Wolfgang Kleinwachter, both of whom are eligible to run for another council term if nominated.  These 3 GNSO Council Representatives serve a 2-year term.
>  
> -- NCSG must also elect 1 new NCSG Chair and I am term-limited out from re-nomination.  NCSG Chair serves a 1-year term.
>  
> TIMELINE:
> 10 August : Announce Election
>  1 September : Voter List Finalized
> 10 September : Nominations Open
> 24 September : Nominations Closed
>  1 October : Voting Begins
> 14 October : Voting Ends
> 17 October : Announce Results
> 22 November : Term Begins
>  
> CHECK-IN:
> As per the NCSG Charter, we must conduct the annual "check-in" process to create the final Voter List.  As we discussed in Beijing, ICANN believes there is a technical solution we can utilize so members could check-in electronically via the web wiki (rather than me personally pestering each member for a month).  We should begin the check-in process as soon as technically possible to maximize voter participation.  I'll check with staff about getting the annual check-in process going right away.
>  
>  
> 
> _______________________________________________
> EC-NCSG mailing list
> EC-NCSG at ipjustice.org
> http://mailman.ipjustice.org/listinfo/ec-ncsg
> 
>  
>  

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://mailman.ipjustice.org/pipermail/ec-ncsg/attachments/20130626/c9f78aac/attachment-0001.html>