[EC-NCSG] Fwd: NCSG 2013 Annual Election Plan

[Robin Gross]

Dear Robert & Ken,

I'm writing in follow-up to our discussions about improving the efficiency of NCSG's annual check-in process by using the confluence wiki website.  How should we proceed with staff to build that capability in?  Also Rafik raises a point about the need to register for confluence to use it.  I worry it will create another step and thus an impediment to members using that process to check-in via confluence.  How do you suggest we proceed so we can get our annual check-in process underway right away?

Thank you,
Robin

Begin forwarded message:

> From: Rafik Dammak <rafik.dammak at gmail.com>
> Subject: Re: [EC-NCSG] NCSG 2013 Annual Election Plan
> Date: June 20, 2013 7:05:16 PM PDT
> To: Robin Gross <robin at ipjustice.org>
> Cc: "ec-ncsg at ipjustice.org" <ec-ncsg at ipjustice.org>
> 
> Hi Robin,
> 
> thanks for the proposal, the schedule looks fine for me. I am just wondering of staff can provide "e-check-in" soon and if members can confirm without having to register at confluence.
> 
> Best Regards,
> 
> Rafik 
> 
> 2013/6/19 Robin Gross <robin at ipjustice.org>
> Dear Colleagues,
> 
> As we discussed at the NCSG-EC meeting in Beijing, we need to plan NCSG's 2013 Annual Election.  This email will summarize what we discussed and pick up the conversation in its evolution.  This election is for a Term that begins at the conclusion of the ICANN Meeting in Buenos Aries (22 November 2013).  All NCSG members are eligible to vote in the annual election, which is held via an email ballot administered by ICANN.   The NCSG Charter contains more detailed rules and procedures for the annual election and check-in process, but below is basic summary.  Please let feel free to comment on the below proposed plan and let me know if you have any questions.
> 
> Thanks,
> Robin
> 
> 4 POSITIONS UP FOR ELECTION:
> -- There are 3 NCSG GNSO Council Representative seats up for election.  These 3 seats are currently held by Wendy Seltzer (who is term-limited out from re-nomination), and Joy Liddicoat and Wolfgang Kleinwachter, both of whom are eligible to run for another council term if nominated.  These 3 GNSO Council Representatives serve a 2-year term.
> 
> -- NCSG must also elect 1 new NCSG Chair and I am term-limited out from re-nomination.  NCSG Chair serves a 1-year term.
> 
> TIMELINE:
> 10 August : Announce Election
>  1 September : Voter List Finalized
> 10 September : Nominations Open
> 24 September : Nominations Closed
>  1 October : Voting Begins
> 14 October : Voting Ends
> 17 October : Announce Results
> 22 November : Term Begins
> 
> CHECK-IN:
> As per the NCSG Charter, we must conduct the annual "check-in" process to create the final Voter List.  As we discussed in Beijing, ICANN believes there is a technical solution we can utilize so members could check-in electronically via the web wiki (rather than me personally pestering each member for a month).  We should begin the check-in process as soon as technically possible to maximize voter participation.  I'll check with staff about getting the annual check-in process going right away.
> 
> 
> 
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