Fwd: [council] Proposed Agenda | GNSO Council Meeting | Wednesday, 15 March 2023

Tue Mar 7 06:36:25 EET 2023

Hi all,

FYI, the proposed council agenda for the Cancun meeting.

Warmly,
Tomslin

---------- Forwarded message ---------
From: Terri Agnew via council <council at gnso.icann.org>
Date: Sat, 4 Mar 2023 at 08:56
Subject: [council] Proposed Agenda | GNSO Council Meeting | Wednesday, 15
March 2023
To: council at gnso.icann.org <council at gnso.icann.org>,
liaison6c at gnso.icann.org <liaison6c at gnso.icann.org>
Cc: gnso-secs at icann.org <gnso-secs at icann.org>

Dear all,

Please find below the final proposed agenda for the GNSO Council Meeting on 15
March 2023.

Please note that all documents referenced in the agenda have been gathered
on a Wiki page for convenience and easier access:
https://community.icann.org/x/2QGjDQ

This agenda was established according to the GNSO Operating Procedures
<https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-24oct19-en.pdf>
v3.5, updated on 24 October 2019.

For convenience:

   - An excerpt of the ICANN Bylaws defining the voting thresholds is
   provided in Appendix 1 at the end of this agenda.
   - An excerpt from the Council Operating Procedures defining the absentee
   voting procedures is provided in Appendix 2 at the end of this agenda.

GNSO Council meeting on Wednesday, 15 March at 18:15 UTC:
https://tinyurl.com/y4naum35.

(Wednesday) 11:15 Los Angeles; 14:15 Washington DC; 18:15 London; 19:15
Paris; 21:15 Moscow; (Thursday) 05:15 Melbourne

*GNSO Council Meeting Remote Participation:* *[Published 24 hours prior to
meeting]*

Councilors should notify the GNSO Secretariat in advance if they will not
be able to attend and/or need a dial out call.

___________________________________

*Item 1: Administrative Matters (10 minutes)*

1.1 - Roll Call

1.2 - Updates to Statements of Interest

1.3 - Review / Amend Agenda

1.4 - Note the status of minutes for the previous Council meetings per the
GNSO Operating Procedures:

Minutes
<https://gnso.icann.org/sites/default/files/policy/2023/minutes/minutes-gnso-council-19jan23-en.pdf>
of the GNSO Council meeting on 19 January 2023 were posted on 02 February
2023.

Minutes
<https://gnso.icann.org/sites/default/files/policy/2023/minutes/minutes-gnso-council-16feb23-en.pdf>
of the GNSO Council meeting on 16 February 2023 were posted on 02 March
2023.

*Item 2: Opening Remarks / Review of Projects & Action List (5 minutes)*

2.1 - Review focus areas and provide updates on specific key themes /
topics, to include review of Projects List
<https://gnso.icann.org/en/council/project> and Action Item List.
<https://community.icann.org/x/RgZlAg>

*Item 3: Consent Agenda (5 minutes) *

*TBD*

*Item 4: COUNCIL VOTE - Adoption of the Council Committee for Overseeing
and Implementing Continuous Improvement (CCOICI) Working Group
Self-Assessment (WGSA) Recommendations Report  (10 Minutes)*

The GNSO Council initiated
<https://gnso.icann.org/en/council/resolutions/2020-current#202106> the
GNSO Framework for Continuous Improvement Pilot Project on 16 June 2021,
and, as part of this Framework, the Council established the Committee for
Overseeing and Implementing Continuous Improvement (CCOICI). As part of the
pilot, the CCOICI was tasked
<https://community.icann.org/pages/viewpage.action?pageId=170787421> to
consider if/how the GNSO WG Self-Assessment could be improved and possibly
enhanced with a periodic assessment and an exit interview, with the goal of
giving interested parties an opportunity to help identify potential issues
and potential future improvements the GNSO Council could consider.

The CCOICI started the Working Group Self-Assessment assignment in October
2021 and concluded its work on this assignment in February 2022. However,
the CCOICI deferred conducting the public comment until it could be
combined with recommendations related to the GNSO Statement of Interest
(SOI). The consolidated public comment proceeding
<https://www.icann.org/en/public-comment/proceeding/updates-to-the-gnso-statement-of-interest-soi-procedures-and-requirements-09-09-2022>
on Proposed Updates to the GNSO Operating Procedures was initiated on 09
September 2022 and closed on 14 November 2022. The CCOICI integrated public
comments received as appropriate and submitted its Recommendations Report
<https://gnso.icann.org/sites/default/files/policy/2023/correspondence/chen-to-gnso-council-05jan23-en.pdf>
to the Council on 5 January 2023.

Here, the Council will vote to adopt the Working Group Self-Assessment
(WGSA) Recommendations Report.

4.1 – Presentation of motion - (Manju Chen, Chair, Committee for Overseeing
and Implementing Continuous Improvement (CCOICI))

4.2 – Council discussion

4.3 – Council vote (voting threshold: simple majority)

*Item 5: COUNCIL DISCUSSION - Next Steps for Consideration of Expired
Domain Deletion Policy (“EDDP”) and Expired Registration Recovery Policy
(“ERRP”) (15 minutes)*

The GNSO Council previously considered when to request a Policy Status
Report (“PSR”) for the purpose of conducting a review of the two Expiration
Policies, the EDDP and the ERRP. In November 2020, given concerns about its
capacity and no known issues with the policies, the Council agreed to delay
the request for the Policy Status Report (PSR) for a period of 24 months.
As 24 months have now passed, the Council is reconsidering whether now is
an appropriate time to request a Policy Status Report.

To that end, in July 2022, the Council agreed that it would be helpful to
consult with both registrars and ICANN org to help determine if there are
any known issues or concerns with either of the two Expiration Policies
which could warrant requesting a PSR. ICANN org shared a report
<https://mm.icann.org/pipermail/council/2022-November/026164.html> from
Contractual Compliance colleagues on 1 November 2022, and GNSO Councilors
from the Registrar Stakeholder Group shared feedback from registrars on
previous Council calls.

During its meeting on 17 November 2022
<https://community.icann.org/display/gnsocouncilmeetings/Final+Proposed+Agenda+2022-11-17>,
representatives from ICANN org’s Contractual Compliance Team provided a
briefing of the report
<https://mm.icann.org/pipermail/council/2022-November/026164.html>, and the
Council briefly considered potential next steps. Following the meeting,
Nacho Amodoz, Greg DiBiase, and Susan Payne volunteered to closely review
the report
<https://mm.icann.org/pipermail/council/2022-November/026164.html> from
ICANN org and determine if any of the issues raised warrant a PSR request.

Here, the Council will receive an update on the small team’s recommendation.

5.1 – Introduction of topic (Greg DiBiase, GNSO Council Vice-Chair)

5.2 – Council discussion

5.3 - Next steps

*Item 6: COUNCIL DISCUSSION - Review GNSO-owned projects that may impact
SubPro timeline (10 minutes)*

During the Council’s Strategic Planning Session (SPS), a recurring theme
emerged. The Council emphasized it should take care to ensure that any
SubPro related work within its control should be carefully managed for
timely delivery. The Council does not want its work to serve as an
impediment to the timely implementation and launch of the next round of new
gTLDs.

In order to address this recurring theme, the Council agreed that it would
like to receive frequent updates on the work that is connected to the next
round of new gTLDs. Those projects include:

   - IDNs EPDP Phase 1 (top-level charter questions)
   - GNSO Guidance Process on Applicant Support
   - Closed Generics Facilitated Discussion
   - Yet to be formed Small Team to review SubPro recommendations likely
   pending Board action.

Here, the Council will receive a brief update on the above-referenced
projects.

6.1 – Introduction of topic (Steve Chan)

6.2 – Council discussion

6.3 – Next steps

*Item 7: COUNCIL DISCUSSION - Continuation of Informal GNSO Council SubPro
Discussion (20 minutes)*

On 12 September 2021 the ICANN Board directed
<https://www.icann.org/resources/board-material/resolutions-2021-09-12-en#1.a>
the ICANN President and CEO to organize the resources required to begin
work on the Operational Design Phase (ODP) for the GNSO’s New gTLD
Subsequent Procedures Final Report
<https://gnso.icann.org/sites/default/files/file/field-file-attach/final-report-newgtld-subsequent-procedures-pdp-02feb21-en.pdf>
and the Affirmations, Recommendations, and Implementation Guidance
contained in that report. On 20 December 2021, ICANN org announced
<https://www.icann.org/en/announcements/details/icann-launches-new-gtld-subsequent-procedures-operational-design-phase-20-12-2021-en>
that the SubPro ODP had formally launched, starting at the beginning of
January 2022. The ODP Team has shared numerous updates to the community and
sent several sets of assumptions/questions to the GNSO Council via the
Council’s liaison to the ODP.

While ICANN org published the SubPro Operational Design Assessment (ODA) on
12 December, the Council received a briefing during a webinar on 7
December. The Council formed a small team to review the ODA in detail and
provided its input
<https://www.icann.org/en/system/files/correspondence/ducos-to-sinha-20jan23-en.pdf>
to the ICANN Board on 20 January, in advance of the Board's workshop in
January 2023. As discussed in the Chair's blog
<https://www.icann.org/en/blogs/details/chairs-blog-recap-of-the-january-board-workshop-12-02-2023-en>,
the ICANN Board spent a full day reviewing the SubPro Outputs and ODA. On
28 February 2023, the Council and ICANN Board had a joint meeting
<https://icann.zoom.us/rec/play/7rCLjaxCWtoD3dTl87DnB9A1WO-dHO5NFMqTOzmaxNALunj0DuYsyrJihlH5s4-G-p2vBATlIIMTSNF4.uuovVxPzd-BIpYqp%20%5bicann.zoom.us%5d>
on SubPro, and the Council had a follow-up informal discussion on 7 March
2023.

Here, the Council will discuss the joint meeting with the Board and the
informal discussion, and consider appropriate next steps.

7.1 – Introduction of topic (Sebastien Ducos)

7.2 – Council discussion

7.3 – Next steps

*Item 8: COUNCIL DISCUSSION - Whois Disclosure System Next Steps (15
minutes)*

ICANN org published the Whois Disclosure System design paper
<https://archive.icann.org/meetings/icann75/files/content=t_attachment,f_%22WHOIS%20Disclosure%20System%20Design%20Paper_03_FINAL.pdf%22/WHOIS%20Disclosure%20System%20Design%20Paper_03_FINAL.pdf>
in September 2022 and presented it to the GNSO Council and the EPDP Phase 2
Small Team during ICANN75
<https://archive.icann.org/meetings/icann75/meetings/wmhLk2gj2Dm6PQaz2.html>.
The small team subsequently reviewed the design paper and continued its
consultations with ICANN org, resulting in an addendum
<https://gnso.icann.org/sites/default/files/policy/2022/correspondence/ducos-to-gnso-council-07nov22-en.pdf>
to its preliminary report. The GNSO Council accepted the addendum and
communicated to the ICANN Board its support for the request that the ICANN
Board proceed with the implementation of the Whois Disclosure System,
provided that the updates identified by the small team in the addendum are
made.

On 27 February 2023, the Board directed
<https://www.icann.org/en/board-activities-and-meetings/materials/approved-resolutions-special-meeting-of-the-icann-board-27-02-2023-en>
ICANN org to develop and launch the Whois Disclosure System (System) as
requested by the GNSO Council within 11 months from 27 February 2023. The
Board also directed ICANN org to operate the System for up to two years
from the date of launch, and collect and report on usage data. Furthermore,
the ICANN Board has urged “the GNSO Council to consider a Policy
Development Process or other means to require registrars to use the System”.

During ICANN76, on 11 March 2023, the EPDP Phase 2 Small Team will meet
with ICANN org to receive an update the status of implementation of the
Whois Disclosure System and continue its consideration of some of the
aspects identified as requiring further discussion in the addendum.

In addition to receiving an update from the Small Team on its meeting with
ICANN org, the Council will consider if/how the instructions to the Small
Team should be updated to reflect the Council’s expectations of the Small
Team during the implementation phase as well as post-implementation, in
addition to the ask from the Board to consider a Policy Development Process
or other means to require registrars to use the System.

8.1 Introduction of topic (Greg DiBiase)

8.2 Council Discussion

8.3 Next
Steps

*Item 9: ANY OTHER BUSINESS (10 minutes)*

9.1 GNSO Chair Election Timeline Announcement

9.2 Policy Status Report on Policy and Implementation Working Group Final
Recommendations Report
<https://gnso.icann.org/sites/default/files/filefield_47703/policy-implementation-recommendations-01jun15-en.pdf>

_______________________________

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11,
Section 11.3(i))

See https://www.icann.org/resources/pages/governance/bylaws-en/#article11.

Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating
Procedures, Section 4.4)

See
https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-30jan18-en.pdf

*References for Coordinated Universal Time of 18:15 UTC*

Local time between March and October in the NORTHERN hemisphere

----------------------------------------------------------------------------

California, USA (PDT) UTC-7  (Wednesday) 11:15

San José, Costa Rica (CDT) UTC-6  (Wednesday) 12:15

New York/Washington DC, USA (EDT) UTC-4  (Wednesday) 14:15

Buenos Aires, Argentina (ART) UTC-3  (Wednesday) 15:15

Rio de Janeiro, Brazil (BRT) UTC-3 (Wednesday) 15:15

London, United Kingdom (GMT) UTC+0 (Wednesday) 18:15

Kinshasa, Democratic Republic of Congo (WAT) UTC+1 (Wednesday) 19:15

Paris, France (CET) UTC+1 (Wednesday)  19:15

Moscow, Russia (MSK) UTC+3 (Wednesday) 21:15

Singapore (SGT) UTC+8 (Thursday) 02:15

Melbourne, Australia (AEDT) UTC+11 (Thursday) 05:15

 ----------------------------------------------------------------------------

DST starts on Sunday 26 March 2023, 2:00 or 3:00 local time (with
exceptions) for EU countries and on Sunday 12 March 2023 for the U.S.

DST ends on Sunday 29 October 2023 for EU countries, and on Sunday 05
November 2023 for the US.

----------------------------------------------------------------------

For other places see http://www.timeanddate.com and
https://tinyurl.com/2mx8bt8t.

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