NCSG Travel Policy Lacks Inclusivity Please

Sun Jul 8 02:33:53 EEST 2018

+1 Farzi

We need to understand that the role which is important here goes in priority to the role which we withstand is Policy and the others within our own GNSO structure plays even more damming decisions and issues where we find civil society interest at pressure. This is and will remain a challenge for some time to come. So, it is not about travelling and getting miles. It is the real work and i am in full agreement with the language and inclusiveness is not a committee but all members. It is a reality and our challenges are just but growing and we should focus on the real issues which demands the need of pulling and or pushing the rope of policy. 

And nevertheless i support the word and i fully agree that this is as farzaneh has suggested alternates who know and understand the challenges in case a  GNSO councillor cannot make it, the alternate must be solid enough to prove the point. 

Thus, i also concur with some of the colleagues who are focused in the same line of thought. There is no unfair thought here, we need to also understand clearly that ICANN has also squeezed the NCSG as well. So we need to prioritise there are no other options. If NCSG was given loads of money perhaps yes NCSG EC may have allocated everyone the share they want, we are on a thin line that demands the way things are being done. It is not a targetted decision to exclude but, again we need to playup to the policy as a matter of priority and not make things are travel fight. 

My two cents.

> On Jul 8, 2018, at 02:47, farzaneh badii <farzaneh.badii at GMAIL.COM <mailto:farzaneh.badii at GMAIL.COM>> wrote:
> 
> I am not going to turn a blind eye to this response Sala because I think members need to know. Face to face meetings are critical for networking and representation when someone has something to represent . When someone has participated  in the past that can carry out meaningful networking.  When someone has created a venue and an agenda. Traveling doesn't bring incentive to involve. And it harms the constituency and the stakeholder group and regions when people without meaningful participation, without an agenda attend multiple meetings. 
> 
> If finance committee at some point has concrete plans that can advance ncsg interest that requires them to attend an Icann meeting, then sure. They just have to apply and convince ncsg ec. As I said we will just remove the language about committees altogether.
> 
> 
> 
> 
> 
> On Sat, Jul 7, 2018 at 5:56 PM Salanieta Tamanikaiwaimaro <sala at pasifikanexus.nu <mailto:sala at pasifikanexus.nu>> wrote:
> +1 Remmy excellent suggestion and great work. Good to access transcripts as Stephanie mentioned.
> 
> Face to face meetings are critical although bulk of the work done is often done outside these f2f meetings but it does not negate the need for physical representation and networking that happens with coming on site.
> 
> 
> 
> On Sun, 8 Jul 2018, 9:51 am Remmy Nweke, <remmyn at gmail.com <mailto:remmyn at gmail.com>> wrote:
> Thanks Stephanie for the comments.
> 
> Frankly speaking we are building the Finance Committee from scratch and actually held our first meeting last week as the current NCSG-FC as follow up of ICANN62.
> 
> Hence we are surprised that out of two committees statutorily under NCSG and little concern is given in strengthening the other and pray that changes soon.
> 
> Also We are in the process of getting some first hand updates to facilitate agenda for future meeting calls within the NCSG-FC specifics.
> 
> Regards
> Remmy
> 
> On Sat, 7 Jul 2018 9:39 pm Stephanie Perrin, <stephanie.perrin at mail.utoronto.ca <mailto:stephanie.perrin at mail.utoronto.ca>> wrote:
> I am impressed Remmy, I had no idea you folks were doing all that work!  Can you please point us to the meeting transcripts and mailing list archives?  I would like to catch up.  I am on the GNSO Council finance committee, but was unaware all this work was going on within NCSG.  Perhaps the Finance Committee should have a regular update agenda item at the monthly NCSG Policy Meeting call?
> 
> Kind regards, 
> 
> Stephanie Perrin
> On 2018-07-07 16:08, Remmy Nweke wrote:
>> Thanks for the response Farzaneh,
>>  
>> I think it would amount to not wanting to make Finance Committee improve on its working processes and mandate to sound it off as mere “protecting the interest of members or wanting to score travel slot” which I think negates the purpose of the Finance Committee or probably why it has been in comatose lately.
>>  
>> For your information, the role and mandate of Finance Committee as contained in the NCSG Charter Section 2.6 is very clear and is not limited to the following:
>>  
>> Develop and deploy a fund raising plan for the NCSG;
>>  
>> Work with the ICANN’s staff to determine levels of support available to the NCSG;
>>  
>> Work with ICANN finance officers to insure the NCSG and its Constituencies receive fair and equivalent financial support from ICANN;
>>  
>> Accounting for any funds received by the NCSG from any source. This accounting will include the following:
>>  
>> All funds raised by voluntary membership fees or otherwise must be held in a separate NCSG account.
>>  
>> Proper controls must be implemented.
>>  
>> Regarding Expenditures, FC is to among others see that:
>> 
>> Financial reports must be prepared annually and be made public.
>> Provide internal conflict resolution process regarding funds.
>> Provide the oversight of the Treasurer function.
>>  
>> Fulfill any other accounting, auditing or other prescribed financial requirements as set by the ICANN Board of Directors for organizations within the ICANN structure.
>>  
>> For now, the present crop of FC are not people who are merely seeking exposure, but want to contribute its quota, and thus find it unhealthy that Finance Committee is being relegated.
>>  
>> Looking at most of the responsibilities of the Finance Committee, its stakeholders  and possible time for most of its functions and oversights must be dealt with within the ICANN stakeholdes meeting for proper engagement.
>>  
>> Finally, its in the best interest of NCSG-EC that the Finance Committee work and works well, so as to pave way for more accountability and transparency in our process and overtly more funding for our stakeholders.
>> We cannot be demanding accountability and transparency from other stakeholders and tactically frustrate the efforts of Finance Committee thereby making the committee look as irredeemables.
>> 
>> Remmy
>> 
> 
> 
> On 7 Jul 2018 9:39 pm, "Stephanie Perrin" <stephanie.perrin at mail.utoronto.ca <mailto:stephanie.perrin at mail.utoronto.ca>> wrote:
> I am impressed Remmy, I had no idea you folks were doing all that work!  Can you please point us to the meeting transcripts and mailing list archives?  I would like to catch up.  I am on the GNSO Council finance committee, but was unaware all this work was going on within NCSG.  Perhaps the Finance Committee should have a regular update agenda item at the monthly NCSG Policy Meeting call?
> 
> Kind regards, 
> 
> Stephanie Perrin
> On 2018-07-07 16:08, Remmy Nweke wrote:
>> Thanks for the response Farzaneh,
>>  
>> I think it would amount to not wanting to make Finance Committee improve on its working processes and mandate to sound it off as mere “protecting the interest of members or wanting to score travel slot” which I think negates the purpose of the Finance Committee or probably why it has been in comatose lately.
>>  
>> For your information, the role and mandate of Finance Committee as contained in the NCSG Charter Section 2.6 is very clear and is not limited to the following:
>>  
>> Develop and deploy a fund raising plan for the NCSG;
>>  
>> Work with the ICANN’s staff to determine levels of support available to the NCSG;
>>  
>> Work with ICANN finance officers to insure the NCSG and its Constituencies receive fair and equivalent financial support from ICANN;
>>  
>> Accounting for any funds received by the NCSG from any source. This accounting will include the following:
>>  
>> All funds raised by voluntary membership fees or otherwise must be held in a separate NCSG account.
>>  
>> Proper controls must be implemented.
>>  
>> Regarding Expenditures, FC is to among others see that:
>> 
>> Financial reports must be prepared annually and be made public.
>> Provide internal conflict resolution process regarding funds.
>> Provide the oversight of the Treasurer function.
>>  
>> Fulfill any other accounting, auditing or other prescribed financial requirements as set by the ICANN Board of Directors for organizations within the ICANN structure.
>>  
>> For now, the present crop of FC are not people who are merely seeking exposure, but want to contribute its quota, and thus find it unhealthy that Finance Committee is being relegated.
>>  
>> Looking at most of the responsibilities of the Finance Committee, its stakeholders  and possible time for most of its functions and oversights must be dealt with within the ICANN stakeholdes meeting for proper engagement.
>>  
>> Finally, its in the best interest of NCSG-EC that the Finance Committee work and works well, so as to pave way for more accountability and transparency in our process and overtly more funding for our stakeholders.
>> We cannot be demanding accountability and transparency from other stakeholders and tactically frustrate the efforts of Finance Committee thereby making the committee look as irredeemables.
>> 
>> Remmy
>> 
> 
> -- 
> Farzaneh

Kris Seeburn
seeburn.k at gmail.com <mailto:seeburn.k at gmail.com>
LinkedIn: linkedin.com/in/kseeburn/ <http://www.linkedin.com/in/kseeburn/>

"Life is a Beach, it all depends at how you look at it"

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