[NCSG-PC] [NCSG-EC] Fwd: [GNSO-SG-C-Leadership] Feedback Requested: How We Meet Community Group

[Rafik Dammak]

Thanks Pedro for the comments. Yes the budget related documents show high
cost by supported traveler. We should review the different options in the
strawman document.
@everyone please review and share your input.
@Tomslin Samme-Nlar <mesumbeslin at gmail.com> Greg didn't say anything about
deadline for input but was it discussed at GNSO council leadership?

Best,

Rafik

On Fri, Jan 24, 2025, 20:38 Pedro de Perdigão Lana <
pedrodeperdigaolana at gmail.com> wrote:

> Hi Rafik,
>
> Just as a first comment before reading through all documents (focusing
> (for now) only on the graphs and shorter docs), although this may be deeply
> unpopular, comparing the budget for other events that I participated in one
> way or another of the organization and/or supervision, hotel accommodation
> seems to be in a higher percentage (meaning it looks a bit
> disproportionate), especially if we take into account that flight costs
> refer to the participation of (many) people from all over the world. I
> note, however, that this may be caused by the large amount of days some
> ICANN meetings have.
>
> Cordially,
>
> *Pedro de Perdigão Lana*
> Lawyer <https://www.nic.br/>, GEDAI/UFPR <https://www.gedai.com.br/>
> Researcher
> PhD Candidate (UFPR), LLM in Business Law (UCoimbra)
> Coordination/Board/EC @ ISOC BR <https://isoc.org.br/>, NCUC
> <https://www.ncuc.org> & NCSG
> <https://community.icann.org/display/gnsononcomstake/Home>(ICANN),
> YouthLACIGF <https://youthlacigf.lat/>, IODA <https://ioda.org.br/> and CC
> Brasil <https://br.creativecommons.net/>
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>
> Em seg., 20 de jan. de 2025 às 22:32, Rafik Dammak via NCSG-EC <
> ncsg-ec at lists.ncsg.is> escreveu:
>
>> Hi all,
>>
>> there is some update and request for input on "How to meet". We should
>> review the different options proposed in the strawman document.
>> I will share this later with larger NCSG membership and adding some
>> context.
>>
>> Best,
>>
>> Rafik
>>
>> ---------- Forwarded message ---------
>> De : DiBiase, Gregory via GNSO-SG-C-Leadership <
>> gnso-sg-c-leadership at icann.org>
>> Date: sam. 18 janv. 2025 à 00:53
>> Subject: [GNSO-SG-C-Leadership] Feedback Requested: How We Meet Community
>> Group
>> To: gnso-sg-c-leadership at icann.org <gnso-sg-c-leadership at icann.org>
>>
>>
>>
>>    - *Attachments protected by Amazon: *
>>    - Updated Cost Data Related To ICANN Pu...copy.pdf
>>    <https://us-east-1.secure-attach.amazon.com/33f1c678-96e1-4015-8dfb-f02f5c2e62ff/fceed8c9-d3da-417d-aa8d-41514592e7f0> |
>>
>>    - How We Meet - Summary of Input from C...copy.pdf
>>    <https://us-east-1.secure-attach.amazon.com/33f1c678-96e1-4015-8dfb-f02f5c2e62ff/3c682e35-ece6-4488-826b-6517b486832b> |
>>
>>    - 2024 Cost Analysis of ICANN Travel & ...copy.pdf
>>    <https://us-east-1.secure-attach.amazon.com/33f1c678-96e1-4015-8dfb-f02f5c2e62ff/0e35facb-ecde-44e8-8d07-cc01120f2420> |
>>
>>    - 2022 - 2024 Cost Analysis of ICANN In...copy.pdf
>>    <https://us-east-1.secure-attach.amazon.com/33f1c678-96e1-4015-8dfb-f02f5c2e62ff/483dcc57-02b6-4c29-85a3-cce7bef43c46> |
>>
>>    - Final - Charter for the Community Gro...tegy.pdf
>>    <https://us-east-1.secure-attach.amazon.com/33f1c678-96e1-4015-8dfb-f02f5c2e62ff/e8ebf9cf-04c4-4fcc-8f90-4a16faef4b6a> |
>>
>>    - DRAFT - How We Meet Community Group R...Docs.pdf
>>    <https://us-east-1.secure-attach.amazon.com/33f1c678-96e1-4015-8dfb-f02f5c2e62ff/36b9c423-0e0f-446c-8325-34689df8deb9> |
>>
>>    - ICANN
>>    <https://us-east-1.secure-attach.amazon.com/33f1c678-96e1-4015-8dfb-f02f5c2e62ff/865639da-f3f1-4545-a8f4-79fd73d55a9d> |
>>
>>    - ATT00001.txt
>>    <https://us-east-1.secure-attach.amazon.com/33f1c678-96e1-4015-8dfb-f02f5c2e62ff/89a83194-2f45-4aaa-8be7-722c893a9aad> |
>>
>>
>> Amazon has replaced the attachments in this email with download links.
>> Downloads will be available until February 16, 2025, 15:53 (UTC+00:00). Tell
>> us what you think
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>>
>> Dear SG/C Chairs,
>>
>>
>>
>> I am hoping for your help gathering feedback on ICANN’s proposals for
>> “How We Meet” (a.k.a. how to make ICANN’s meetings more cost effective).
>>
>>
>>
>> As GNSO Chair, I’ve been tasked with gathering feedback on potential
>> recommendations that will go out to the Community for public comment.
>>
>>
>>
>> Attached are a number of documents breaking down the cost of ICANN
>> meetings, but I think the most pertinent is one titled “How We Meet
>> Community Group Report”. ICANN has labeled this document as a “draft
>> strawman proposal” but it’s really a menu of options for reducing cost. I
>> think a good first step is for each SG/C to review these options and
>> provide feedback on:
>>
>>    1. What options are missing?
>>    2. What options are unacceptable/problematic? (i.e., should not be
>>    put out for public comment).
>>    3. Do you have more granular feedback on the options provided?
>>
>> I think this could give me a starting point for giving feedback to ICANN.
>> I have already flagged to ICANN that the GNSO is a diverse body and will
>> likely have disagreements, so a broader public comment on the “strawman”
>> will be necessary.
>>
>>
>>
>> Please provide any other thoughts you may have as this group starts their
>> work.
>>
>>
>>
>> Thank You!
>>
>>
>>
>> Greg
>>
>>
>>
>>
>>
>>
>>
>> *From:* Alperen Eken via How-we-meet-2025 <how-we-meet-2025 at icann.org>
>> *Sent:* Tuesday, January 7, 2025 1:46 PM
>> *To:* how-we-meet-2025 at icann.org
>> *Subject:* [EXTERNAL] [How-We-Meet-2025] Agenda and Documents - Meeting
>> #1 - How We Meet Community Group
>>
>>
>>
>> *CAUTION*: This email originated from outside of the organization. Do
>> not click links or open attachments unless you can confirm the sender and
>> know the content is safe.
>>
>>
>>
>> Dear all,
>>
>>
>>
>> Happy New Year! I hope this message finds you well and that you’ve had a
>> wonderful start to 2025.
>>
>>
>>
>> Next week, we will hold our first meeting to discuss updates to the ICANN
>> Meetings Strategy. This meeting is scheduled for:
>> Date: 13 January 2024
>> Time: 1700-1800 UTC
>>
>>
>>
>> We’re looking forward to your participation and valuable contributions.
>> Please find attached the meeting agenda, some documents we prepared for
>> this group, and background documents that were previously shared with SOAC
>> Chairs:
>>
>>    1. Meeting invitation ICS file
>>    2. Agenda
>>    3. Final - Charter for the Community Group for the Meeting Strategy
>>    4. Draft - How We Meet Community Group Report
>>
>> Background Documents:
>>
>>    5. How We Meet - Summary of Input from Community Groups
>>    6. Updated Cost Data Related to ICANN Public Meetings
>>    7. 2024 Cost Analysis of ICANN Travel & Meetings
>>    8. 2022 – 2024 Cost Analysis of ICANN Intersessional Meetings
>>
>>
>>
>> We are aware that there are a lot of materials, therefore we are keeping
>> a drive folder for you where you can find all these documents, meeting
>> agendas, and notes of our future meetings in addition to any document that
>> we will be collaborating on. Here is the link:
>> https://drive.google.com/drive/folders/1-IGp5C4QAZjj5OJlkYRARnpsg2HBgtV_?usp=drive_link
>>
>>
>>
>> Your input is essential as we will be working within a tight timeline.
>>
>>
>>
>> I will serve as the project manager for this work, if you have any
>> questions, additional topics to propose for the agenda, or any other issue
>> please feel free to reach out at alperen.eken at icann.org .
>>
>>
>>
>> We appreciate your participation and look forward to seeing everyone at
>> the meeting!
>>
>>
>>
>> Kind regards,
>>
>>
>>
>> Alp Eken
>>
>> Policy Development Support Senior Specialist
>>
>> Internet Corporation for Assigned Names and Numbers (ICANN)
>>
>>
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