[NCSG-PC] [NCSG-EC] Fwd: ICANN81 | Istanbul | Supported Travelers Database Due | Thursday, 11 July 2024

[Tapani Tarvainen]

I'm not coming.

Tapani

On Sun, Jun 23, 2024 at 10:50:26AM +0200, Johan Helsingius via NCSG-EC (ncsg-ec at lists.ncsg.is) wrote:
> 
> Reminder...
> 
> Manju, Peter, Tomslin, Farzaneh, Tapani,
> 
> Please let me know if you intend to be in Istanbul in person or not.
> 
> 	Julf
> 
> 
> 
> -------- Forwarded Message --------
> Subject: 	ICANN81 | Istanbul | Supported Travelers Database Due | Thursday,
> 11 July 2024
> Date: 	Thu, 20 Jun 2024 14:02:02 +0000
> From: 	Terri Agnew <terri.agnew at icann.org>
> To: 	julf at julf.com <julf at julf.com>, jumaropi at yahoo.com <jumaropi at yahoo.com>,
> benakin at gmail.com <benakin at gmail.com>, chair at rysg.info <chair at rysg.info>,
> aheineman at godaddy.com <aheineman at godaddy.com>, mcole at perkinscoie.com
> <mcole at perkinscoie.com>, lschulman at inta.org <lschulman at inta.org>,
> philippe.fouquart at orange.com <philippe.fouquart at orange.com>,
> sdemetriou at verisign.com <sdemetriou at verisign.com>, John McElwaine
> <john.mcelwaine at nelsonmullins.com>, Karen Day <Karen.Day at sas.com>
> CC: 	Brenda Brewer <brenda.brewer at icann.org>, gnso-secs at icann.org
> <gnso-secs at icann.org>, Zoe Bonython <secretariat at icannregistrars.org>,
> Andrea Glandon <andrea.glandon at icann.org>, Sue Schuler
> <secretariat at rysg.info>
> 
> 
> 
> Dear all,
> 
> In order to service your travel needs for ICANN81Istanbulin a timely
> fashion, please submit your meeting database tognso-secs at icann.org
> <mailto:gnso-secs at icann.org>by*Thursday, 11 July 2024. *It is important all
> funded travel air booking is completed by due date given in ICANN Travel
> emails.
> 
> Please share with all funded travelers, the travel support guidelines wiki
> space: https://community.icann.org/x/lgvxAg
> <https://community.icann.org/x/lgvxAg> and highlight the communications
> responsibilities section:
> 
> ICANN Travel Support attempts to reach a supported traveler four times
> before deeming the supported traveler unresponsive:
> 
>   1. ICANN Travel Support sends “welcome email.”
>   2. If there is no response after seven business days, ICANN Travel
>      Support sends a second email, copying ICANN support staff.
>   3. If there is no response five business days after the second email,
>      ICANN Travel Support sends a third email, copying ICANN support
>      staff and the community group chair.
>   4. If there is no response five business days after the third email,
>      ICANN Travel Support sends a fourth email, copying ICANN support
>      staff and the community group chair.
> 
> If there is no response three days after the fourth attempt to reach the
> supported traveler, the community group may substitute another traveler.
> 
> A timely response would be appreciated in view of visa issues and the OFAC
> review. The deadline for submissions is critical to allow for confirmed
> reservation numbers as required for visa and travel arrangements.
> 
> *TRAVEL BOOKING PROCESS*
> 
> In order for Funded Travelers to start booking travel, they MUST complete
> Steps 1, 2, and 3.
> 
> 	
> 
> *WHO*
> 
> 	
> 
> *WHAT*
> 
> 1
> 
> 	
> 
> Funded Traveler
> 
> 	
> 
> Register for meeting using the Funded Traveler Registration Link provided by
> ICANN Travel Support
> 
> 2
> 
> 	
> 
> Funded Traveler
> 
> 	
> 
> Approved for Trade Regulations Review
> 
> 3
> 
> 	
> 
> Funded Traveler
> 
> 	
> 
> Receive Travel Funding Confirmation Email from ICANN Travel Support
> 
> 4
> 
> 	
> 
> *Funded Traveler*
> 
> 	
> 
> *Book Air Travel for meeting*
> 
> 	
> 
> 	
> 
> 	
> 
> 	
> 
> *Approved dates of Arrival and Departure*
> 
> *ARRIVAL DATE*
> 
> 	
> 
> *DEPARTURE DATE*
> 
> *Friday, 08 November *
> 
> 	
> 
> *Friday, 15 November*
> 
> For air, this must be booked using either via our online booking platform
> (Concur) or official travel agency (FCM). ICANN org does not allow
> self-booking.
> 
> Please note that when requesting travel support, in the interest of fairness
> and in light of budget restrictions we would like you to take the following
> into consideration:
> 
> 1.Respond timely to ICANN Travel regarding your upcoming travel and book by
> deadline given in email.
> 
> 2.If you require a visa to enter the country, please make sure to acquire
> your visa immediately.Follow link here
> <https://community.icann.org/x/fSfxAg> for assistance.
> 
> 3.Wednesday, 25 September 2024*(45 days before travel)*is the last day to
> submit additions/replacements.
> 
> 4.Requests past the deadline will be handled on a case-by-case basis by
> ICANN. All additional travelers added after the 90-day deadline are subject
> to availability, may NOT be placed in the same hotel as their funded
> traveler groups, and may not be able to attend due to visa issues.
> 
> 5.If possible, please book direct travel requests. Detours and multi-stop
> trips are unfortunately not guaranteed.
> 
> 6.If travelers want to extend their stay this must be done at their own
> expense and should contact the hotel directly once the ICANN hotel
> confirmation has be sent to them.
> 
> 7.*Privately Booked Reservations*: ICANN will not refund or take over
> accommodations directly booked by the funded traveler. If a replacement has
> an existing hotel reservation, they will need to cancel their reservation
> and ICANN will not be able to take over their reservation.
> 
> Reminder:
> 
>    * GNSO supported traveler with a designated hotel accommodation
>      funding, a hotel room is automatically secured for you, please *DO
>      NOT* book your own hotel as it is un-reimbursable.
>    * All personal data provided to ICANN org in for purposes of providing
>      travel support for participants related to ICANN events will be
>      processed in accordance with the ICANN Privacy Policy [icann.org]
> 
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>.
> 
>      Should you have any questions or concerns about this Privacy Policy
>      and our privacy practices, you may contact us at privacy at icann.org
>      <mailto:privacy at icann.org>.
>    * As a reminder, for the AGM meeting only, incoming Councilors get
>      funding, as well as the then-incumbent Councilors.
>    Many thanks for your cooperation!
> 
> Thank you.
> 
> Kind regards,
> 
> Terri
> 
> Policy Team Supporting the GNSO
> 
> _______________________________________________
> NCSG-EC mailing list
> NCSG-EC at lists.ncsg.is
> https://lists.ncsg.is/mailman/listinfo/ncsg-ec

-- 
Tapani Tarvainen