[NCSG-PC] [NCSG-EC] Fwd: ICANN81 | Istanbul | Supported Travelers Database Due | Thursday, 11 July 2024

[Stephanie Perrin]

I intend to be there, this will be my last meeting.  Looking forward to seeing you all one last time!
Cheers Stephanie

On Jun 20, 2024, at 11:06 AM, Bruna Martins dos Santos <bruna.mrtns at gmail.com> wrote:

Am coming !

On Thu, Jun 20, 2024 at 5:02 PM Johan Helsingius via NCSG-EC <ncsg-ec at lists.ncsg.is<mailto:ncsg-ec at lists.ncsg.is>> wrote:
Here we go again...

Please let me know if you intend to be in Istanbul in person or not.

        Julf



-------- Forwarded Message --------
Subject:        ICANN81 | Istanbul | Supported Travelers Database Due |
Thursday, 11 July 2024
Date:   Thu, 20 Jun 2024 14:02:02 +0000
From:   Terri Agnew <terri.agnew at icann.org<mailto:terri.agnew at icann.org>>
To:     julf at julf.com<mailto:julf at julf.com> <julf at julf.com<mailto:julf at julf.com>>, jumaropi at yahoo.com<mailto:jumaropi at yahoo.com>
<jumaropi at yahoo.com<mailto:jumaropi at yahoo.com>>, benakin at gmail.com<mailto:benakin at gmail.com> <benakin at gmail.com<mailto:benakin at gmail.com>>,
chair at rysg.info<mailto:chair at rysg.info> <chair at rysg.info<mailto:chair at rysg.info>>, aheineman at godaddy.com<mailto:aheineman at godaddy.com>
<aheineman at godaddy.com<mailto:aheineman at godaddy.com>>, mcole at perkinscoie.com<mailto:mcole at perkinscoie.com> <mcole at perkinscoie.com<mailto:mcole at perkinscoie.com>>,
lschulman at inta.org<mailto:lschulman at inta.org> <lschulman at inta.org<mailto:lschulman at inta.org>>, philippe.fouquart at orange.com<mailto:philippe.fouquart at orange.com>
<philippe.fouquart at orange.com<mailto:philippe.fouquart at orange.com>>, sdemetriou at verisign.com<mailto:sdemetriou at verisign.com>
<sdemetriou at verisign.com<mailto:sdemetriou at verisign.com>>, John McElwaine
<john.mcelwaine at nelsonmullins.com<mailto:john.mcelwaine at nelsonmullins.com>>, Karen Day <Karen.Day at sas.com<mailto:Karen.Day at sas.com>>
CC:     Brenda Brewer <brenda.brewer at icann.org<mailto:brenda.brewer at icann.org>>, gnso-secs at icann.org<mailto:gnso-secs at icann.org>
<gnso-secs at icann.org<mailto:gnso-secs at icann.org>>, Zoe Bonython <secretariat at icannregistrars.org<mailto:secretariat at icannregistrars.org>>,
Andrea Glandon <andrea.glandon at icann.org<mailto:andrea.glandon at icann.org>>, Sue Schuler
<secretariat at rysg.info<mailto:secretariat at rysg.info>>



Dear all,

In order to service your travel needs for ICANN81Istanbulin a timely
fashion, please submit your meeting database tognso-secs at icann.org<mailto:tognso-secs at icann.org>
<mailto:gnso-secs at icann.org<mailto:gnso-secs at icann.org>>by*Thursday, 11 July 2024. *It is important
all funded travel air booking is completed by due date given in ICANN
Travel emails.

Please share with all funded travelers, the travel support guidelines
wiki space: https://community.icann.org/x/lgvxAg
<https://community.icann.org/x/lgvxAg> and highlight the communications
responsibilities section:

ICANN Travel Support attempts to reach a supported traveler four times
before deeming the supported traveler unresponsive:

  1. ICANN Travel Support sends “welcome email.”
  2. If there is no response after seven business days, ICANN Travel
     Support sends a second email, copying ICANN support staff.
  3. If there is no response five business days after the second email,
     ICANN Travel Support sends a third email, copying ICANN support
     staff and the community group chair.
  4. If there is no response five business days after the third email,
     ICANN Travel Support sends a fourth email, copying ICANN support
     staff and the community group chair.

If there is no response three days after the fourth attempt to reach the
supported traveler, the community group may substitute another traveler.

A timely response would be appreciated in view of visa issues and the
OFAC review. The deadline for submissions is critical to allow for
confirmed reservation numbers as required for visa and travel arrangements.

*TRAVEL BOOKING PROCESS*

In order for Funded Travelers to start booking travel, they MUST
complete Steps 1, 2, and 3.



*WHO*



*WHAT*

1



Funded Traveler



Register for meeting using the Funded Traveler Registration Link
provided by ICANN Travel Support

2



Funded Traveler



Approved for Trade Regulations Review

3



Funded Traveler



Receive Travel Funding Confirmation Email from ICANN Travel Support

4



*Funded Traveler*



*Book Air Travel for meeting*









*Approved dates of Arrival and Departure*

*ARRIVAL DATE*



*DEPARTURE DATE*

*Friday, 08 November *



*Friday, 15 November*

For air, this must be booked using either via our online booking
platform (Concur) or official travel agency (FCM). ICANN org does not
allow self-booking.

Please note that when requesting travel support, in the interest of
fairness and in light of budget restrictions we would like you to take
the following into consideration:

1.Respond timely to ICANN Travel regarding your upcoming travel and book
by deadline given in email.

2.If you require a visa to enter the country, please make sure to
acquire your visa immediately.Follow link here
<https://community.icann.org/x/fSfxAg> for assistance.

3.Wednesday, 25 September 2024*(45 days before travel)*is the last day
to submit additions/replacements.

4.Requests past the deadline will be handled on a case-by-case basis by
ICANN. All additional travelers added after the 90-day deadline are
subject to availability, may NOT be placed in the same hotel as their
funded traveler groups, and may not be able to attend due to visa issues.

5.If possible, please book direct travel requests. Detours and
multi-stop trips are unfortunately not guaranteed.

6.If travelers want to extend their stay this must be done at their own
expense and should contact the hotel directly once the ICANN hotel
confirmation has be sent to them.

7.*Privately Booked Reservations*: ICANN will not refund or take over
accommodations directly booked by the funded traveler. If a replacement
has an existing hotel reservation, they will need to cancel their
reservation and ICANN will not be able to take over their reservation.

Reminder:

   * GNSO supported traveler with a designated hotel accommodation
     funding, a hotel room is automatically secured for you, please *DO
     NOT* book your own hotel as it is un-reimbursable.
   * All personal data provided to ICANN org in for purposes of providing
     travel support for participants related to ICANN events will be
     processed in accordance with the ICANN Privacy Policy [icann.org<http://icann.org/>]

<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>.

     Should you have any questions or concerns about this Privacy Policy
     and our privacy practices, you may contact us at privacy at icann.org<mailto:privacy at icann.org>
     <mailto:privacy at icann.org<mailto:privacy at icann.org>>.
   * As a reminder, for the AGM meeting only, incoming Councilors get
     funding, as well as the then-incumbent Councilors.
   Many thanks for your cooperation!

Thank you.

Kind regards,

Terri

Policy Team Supporting the GNSO

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--
Bruna Martins dos Santos

Global Campaigns Manager | Digital Action<http://digitalaction.co/>

German Chancellor Fellow 21' (Bundeskanzler-Stipendiatin) | Alexander von Humboldt Foundation<https://www.humboldt-foundation.de/>
Member | Coalizão Direitos na Rede<https://direitosnarede.org.br/>
Co-Coordinator | Internet Governance Caucus <https://igcaucus.org/>

Twitter: @boomartins<https://twitter.com/boomartins> // Skype: bruna.martinsantos
Email: bruna.mrtns at gmail.com<mailto:bruna.mrtns at gmail.com>
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