[NCSG-PC] Fwd: [SOAC-Leaders-ICANNMeeting-Planning] Re: [Ext] Re: Re: ICANN81 Block Schedule, Production Timeline

Johan Helsingius julf at Julf.com
Tue Jul 2 18:17:59 EEST 2024 



-------- Forwarded Message --------
Subject: 	[SOAC-Leaders-ICANNMeeting-Planning] Re: [Ext] Re: Re: ICANN81 
Block Schedule, Production Timeline
Date: 	Mon, 1 Jul 2024 08:16:48 +0000
From: 	Nathalie Peregrine via SOAC-Leaders-ICANNMeeting-Planning 
<soac-leaders-icannmeeting-planning at icann.org>
Reply-To: 	Nathalie Peregrine <nathalie.peregrine at icann.org>
To: 	soac-leaders-icannmeeting-planning at icann.org 
<soac-leaders-icannmeeting-planning at icann.org>



Dear all,

Thank you so much for joining the ICANN81 Kick off call! The input 
shared, be it feedback for ICANN80 and advice regarding the ICANN81 
Block Schedule was extremely helpful!

Please find the Zoom chat text and slide deck from the call attached to 
this email.  The Zoom recording can be accessed here 
<https://urldefense.com/v3/__https:/icann.zoom.us/rec/share/8HiDU7bcC13tsDFgOgtPSh2YTj7xqe9kDfacMoEjpeQKh-fh7ophCuEmFyX6JeVE.BlDlBj8WRpmjCG9V__;!!PtGJab4!6MPup5812nXaAULfm-kZwfPE-BCPuPpQdMkq9ISKsQwhCeKhXSr953lge41PsKnaFgNkCLtx6h1PjbbVNzsnwCfSP4g$>. 


Regarding the block schedule, please also find the latest version 
attached with the following change:

   * Monday’s Q&A with ICANN Org’s Executive Team removed, and replaced
     by the Geopolitical Forum initially scheduled on Tuesday.

Thank you to Alejandra for her input on the Community Session topic 
deadline! The previous deadline of the 12^th July 2024 can be extended 
to the 19^th July 2024. However, it would be interesting to hear from 
community leaders on the matter before then via the mailing list. Please 
do bear in mind, that there is no obligation for this Community Session 
to take place, should there be no clear topic community groups agree 
upon, the session can be postponed until ICANN82.

*Action Items for all:*

   * Kindly express any objection to the current block schedule as
     speedily as possible.
   * Please review the joint Board & SO/AC slots and raise concerns
     should there be any
   * Begin conversations about the Community Session topic and the need
     for such a session to be held at ICANN81

Thank you to all and have a lovely week!

Kind regards,

Nathalie

*From: *Alejandra Reynoso Barral <alejandra.reynoso at gmail.com>
*Date: *Friday, 28 June 2024 at 13:04
*To: *Nathalie Peregrine <nathalie.peregrine at icann.org>
*Cc: *"soac-leaders-icannmeeting-planning at icann.org" 
<soac-leaders-icannmeeting-planning at icann.org>
*Subject: *[Ext] Re: [SOAC-Leaders-ICANNMeeting-Planning] Re: ICANN81 
Block Schedule, Production Timeline

Dear Nathalie and All

It was good to see/hear you at the kickoff call.

I understand the eagerness to finalize the block schedule as soon as 
possible, but the current 12th of July deadline to submit a community 
session topic is a bit tight.

The ccNSO council will meet on the 18th of July and, depending on the 
outcome of the discussion of this item, we may or may not want to submit 
something.

Can the deadline be extended?

Best regards,

Alejandra


*******************************************
Work like you don't need the money.
Love like you've never been hurt.
Dance like nobody's watching.
Sing like nobody's listening.
And live like it's Heaven on Earth.
*******************************************

On Wed, Jun 26, 2024 at 10:13 AM Nathalie Peregrine via 
SOAC-Leaders-ICANNMeeting-Planning 
<soac-leaders-icannmeeting-planning at icann.org 
<mailto:soac-leaders-icannmeeting-planning at icann.org>> wrote:

     Dear all,

     Ahead of our first ICANN81 Production call scheduled later today at
     17:30 UTC, the Schedule team would like to share an updated version
     of the previously circulated ICANN81 Block Schedule.

     Notable changes are:

     *Monday*

     The Welcome Ceremony has now been extended to 75 mins rather than
     the initially scheduled 60 mins. This is to allow for sufficient
     time for the Tarek Kamal Award. The 30 min break is preserved to
     allow for room re-set for the following session, the Q&A with ICANN
     org Executives, which will now run for 75 mins instead of the
     previously scheduled 90 mins.

     *Thursday*

     The schedule will end at 17:30 local time, instead of the previously
     scheduled 16:00 end time in keeping with habitual planning. This
     will also allow for the Board Placeholder session should it be
     required.

     The updated document as well as the previously circulated Production
     Timeline are attached to this email.

     Looking forward to discussing this further with you all later today!

     Thank you!

     Nathalie, on behalf of the Schedule Team.

     *From: *Nathalie Peregrine <nathalie.peregrine at icann.org
     <mailto:nathalie.peregrine at icann.org>>
     *Date: *Wednesday, 22 May 2024 at 22:13
     *To: *"soac-leaders-icannmeeting-planning at icann.org
     <mailto:soac-leaders-icannmeeting-planning at icann.org>"
     <soac-leaders-icannmeeting-planning at icann.org
     <mailto:soac-leaders-icannmeeting-planning at icann.org>>
     *Subject: *ICANN81 Block Schedule, Production Timeline

     Dear all,

     Whilst you are all busy planning for ICANN80, staff support thought
     it might be helpful for you to have access to the ICANN81 draft
     block schedule and production timeline ahead of time. ICANN81 will
     take place in Istanbul from the 9 – 14 November 2024.

     As most of you know, planning for an ICANN meeting would
     traditionally start at the end of the previous ICANN meeting for the
     next one. There are many benefits to starting planning earlier, this
     allows for more discussions about topics, new session formats and
     ought to make outreach and engagement efforts easier.

     Holding ICANN81 Production Calls prior to ICANN80 may be confusing,
     but having access to a proposed block schedule and production
     timeline could trigger discussions within your own groups but also
     on this ICANN meeting planning mailing list. It may also assist with
     session agenda planning for ICANN80.

     Please bear in mind the following:

       * The draft block schedule follows a thought process stemming from
         what worked at previous AGMs and equally other ICANN meetings.
         It can however be modified and tweaked according to your
         collective input
       * The production timeline shows an estimate of the deadlines by
         which scheduling steps should have taken place. If we can be
         ahead of the production timeline (for instance, the sharing of
         the block schedule and timeline before ICANN80), this will free
         up more Production Call time for discussion.

     Please do not hesitate to provide your input here, your questions,
     your ideas for ICANN81.

     We look forward to working with you on the AGM!

     Kind regards,

     The Schedule Team

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