[NCSG-PC] [NCSG-EC] Travel slot

[farzaneh badii]

Hi Julf,

We have operating procedures on travel, which lays out the process, I think
we should have an open call and if EC members want they can apply.

https://community.icann.org/display/gnsononcomstake/Operating+Procedures#OperatingProcedures-996937310


   1.

   If a Council member or a funded NCSG Executive Committee cannot attend
   the meeting, the following process should be invoked to decide upon the
   travel slot transfer:
   1.

      The NCSG chair announces the opportunity on the NCSG-Discuss list and
      requests that the interested members send their Motivation Statement
      privately to the Chair and copy in ICANN support staff.
      2.

      The Motivation Statement must explain in detail why the applicant
      would like to attend the meeting, provide evidence of full and verifiable
      engagement in Domain Name System policy deliberations, proof that the
      applicant has previously attended calls and contributed to PDPs, NCSG
      Policy Committee meetings and other relevant policy and related meetings,
      and explain why their physical presence is important for this meeting,
      mentioning specific tasks they commit to carry out on behalf of the NCSG.
      The tasks must be related to the NCSG and advance the NCSG’s interests at
      that specific ICANN meeting.
      3.

      If the applicant is to be an alternate to a GNSO Councillor, he or
      she should have an understanding of how the Council works and
have observed
      their meetings beforehand. They must provide a letter of recommendation
      from either a) the Chair of the NCSG Policy Committee, or (b) a serving
      member of the Council in his or her second term.
      4.

      While Execeutive Committee’ travel slots may be allocated to
      newcomers, newcomers should commit to attending  sessions of the NCSG
      leading up to the ICANN meeting, as well as undertaking revision and
      background reading on at least one internal governance document and a PDP.

      5.

      The applicant must commit to attending the ICANN meeting fully, be at
      the meeting venue every day, and be present to the greatest
extent possible
      at all NCSG meetings, constituency meetings, GNSO Council
meetings, and PDP
      sessions for which they have expressed interest in their Motivation
      Statement. If the selected applicant does not appear to be present at the
      venue without justification, s/he will not be eligible to be allocated a
      travel slot in the future. The decision of such ineligibility
will be made
      by the NCSG Executive Committee (in the evaluation of at least
two members).



Farzaneh


On Sat, Jan 6, 2024 at 9:57 AM Johan Helsingius via NCSG-EC <
ncsg-ec at lists.ncsg.is> wrote:

> As Stephanie had to cancel, we have a spare travel slot that we need
> to assign before the 17th. My personal preference would be to give
> it to one of the EC members, but would love to hear your views.
>
>         Julf
>
> _______________________________________________
> NCSG-EC mailing list
> NCSG-EC at lists.ncsg.is
> https://lists.ncsg.is/mailman/listinfo/ncsg-ec
>
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