[NCSG-PC] Fwd: Fwd: ICANN79 Stakeholders/Board sessions

Fri Feb 16 16:55:56 EET 2024

Question 2, I'm concerned.

I'm not sure we should be doing "engagement" with other groups during 
Prep Week.  I thought we developed Prep Week to help bring people "up to 
speed" on issues that have been developing between the meetings.  What's 
happened? What's been written?   A way to prepare for discussions - and 
engagement - at the ICANN meeting.

So shouldn't engagement be when we are face to face?

Which leads to another question - what is the type of "engagement" 
taking place in these prep week sessions.  If they are just an initial 
discussion of material presented by PDP Co-Chairs, or ICANN Staff on 
IRTs, that sounds OK.  Everyone should be exploring.

But if these sessions are designed to be cross-community sessions or 
cross-SG collaborations, please take it out of Prep Week and put it in 
the ICANN meeting!  That's where they belong - and we have good remote 
participation to bring in everyone.

Best, Kathy

On 2/16/2024 9:45 AM, Johan Helsingius via NCSG-PC wrote:
> The 21st is approaching. Any suggestions?
>
>     Julf
>
>
>
> -------- Forwarded Message --------
> Subject: Fwd: ICANN79 Stakeholders/Board sessions
> Date: Wed, 7 Feb 2024 11:01:19 +0100
> From: Johan Helsingius <julf at Julf.com>
> To: NCSG EC <ncsg-ec at lists.ncsg.is>, ncsg-pc <ncsg-pc at lists.ncsg.is>
>
> We need to have answers to the two questions by 21 February
>
> - There is an ICANN CEO goal to have the organization develop and 
> implement a communications and engagement strategy to address the WSIS 
> 20-year review - what are the NCSG’s views on ICANN engagement 
> priorities and strategies in this space?
>
> - Engagement with between groups and bodies in the ICANN space is 
> continuing to evolve, including with the introduction of session in 
> the Prep Week and breakout rooms on specific issues of current 
> interest - does the NCSG have views on these new approaches or how to 
> continue improving engagement strategies?
>
>     Julf
>
>
>
> -------- Forwarded Message --------
> Subject:     ICANN79 Stakeholders/Board sessions
> Date:     Tue, 6 Feb 2024 21:56:03 +0000
> From:     Vinciane Koenigsfeld <vinciane.koenigsfeld at icann.org>
> To:     julf at julf.com <julf at julf.com>, benakin at gmail.com 
> <benakin at gmail.com>, jumaropi at yahoo.com <jumaropi at yahoo.com>, 
> mcknight.glenn at gmail.com <mcknight.glenn at gmail.com>
> CC:     Carlos Reyes <carlos.reyes at icann.org>, Michelle Bright 
> <michelle.bright at icann.org>, Board Ops Team 
> <board-ops-team at icann.org>, Mary Wong <mary.wong at icann.org>, David 
> Olive <david.olive at icann.org>
>
>
>
> /Sent on behalf of Tripti Sinha, Chair, ICANN Board of Directors///
>
> DearNon/c//ommercial Stakeholder Group///Leaders,
>
> **Please reply no later than Wednesday 21 February 2024**
>
> The Board and I are very much looking forward to meeting with you All, 
> in Puerto Rico, for ICANN79 (02-07 March).
>
> It will be our first meeting of 2024, another important and exciting 
> year for ICANN as we continue to work together on multiple fronts: the 
> first phase of applications to the ICANN Grant Program to be opened in 
> the forthcoming weeks, the new five-year Strategic Plan currently 
> being drafted and of course the Next Round of new gTLDs, to name a few.
>
> As announced last year, wehave also continued working on enhancing our 
> partnership with the community. For the upcoming ICANN Public Meeting 
> (ICANN79),the Board is planning to hold an open engagement session, 
> which we hope will be another opportunity for interested community 
> members to engage directly with the Board on specific topics. *This 
> session will be part of ICANN79 Prep week and will be held on 
> Wednesday 21 February at 16:30 UTC.*
>
> This 60-minute engagement session will include three breakout rooms 
> hosted by different Board members, each covering a different topic. 
> Following a brief welcome plenary, community members will be asked to 
> join one of the three breakout rooms for a 40-minute discussion with 
> the Board hosts for that topic. Attendees will be able to move freely 
> between the three breakout rooms. The session will conclude with all 
> attendees coming together to hear each Board host’s summary of the 
> discussions in their respective breakout rooms.
>
> **
>
> *Topic 1: FY26-30 Strategic Planning*
>
> •Led by Maarten Botterman and Chris Buckridge
>
> •Format of the engagement: discussion and soliciting input
>
> •Description: In this breakout room, the Board hosts will seek input 
> from attendees on how the input from the community – including through 
> the various environmental scans, strategic trend outlook sessions and 
> other consultations – can form the basis of the strategic objectives 
> and goals for the next Five-Year Strategic Plan, and what metrics 
> should be included as part of the Plan.
>
> *Topic 2**:**The Board’s Role & Responsibilities **w**hen 
> Board-Adopted Policies Do Not Address the Problems They Were Developed 
> to Solve*
>
> •         Led by Becky Burr and Alan Barrett
>
> •         Format of the engagement: discussion and input
>
> •         Description: In this breakout room, the Board hosts will 
> invite community feedback on how to handle situations where it becomes 
> clear that community-developed gTLD policies adopted by the Board are 
> superseded by subsequent events or are otherwise not able to, or can 
> no longer, resolve the problems they were designed to address. There 
> is currently no Bylaw or process for such a circumstance, other than 
> the Board requesting that the community initiate another full policy 
> development process. As the Board continues to engage with the GNSO on 
> this topic, the community is invited to brainstorm possible solutions.
>
> *Topic 3: Environmental Sustainability at ICANN*
>
> •         Led by Sally Costerton and León Sanchez
>
> •         Format of the engagement: discussion and soliciting input
>
> •         Description: In this breakout room, the Board hosts will 
> solicit community input on how to best advance ICANN’s environmental 
> sustainability efforts, in line with FY24 CEO Goal 8. Drawing on the 
> expertise of the community will help shape the dialogue for more 
> sustainable planning for ICANN meetings and operations.
>
> The Board is very much looking forward to this new engagement 
> opportunity and hopes that you will participate actively.
>
> It is to be noted that there will be technical limitations to the use 
> of breakout rooms such as: no translation or transcription services 
> available. Yet the ICANN Staff will support this engagement session 
> and take notes. If this experiment is successful, we could replicate 
> it moving forward.
>
> Meanwhile though, it is important that we continue listening to your 
> specific needsduring our bilateral sessionsand we are also therefore 
> keeping to the practice of asking questionsto _your_Group ahead of our 
> joint session in Puerto Rico:
>
> *- There is an ICANN CEO goal to have the organization develop and 
> implement a communications and engagement strategy to address the WSIS 
> 20-year review - what are the NCSG’s views on ICANN engagement 
> priorities and strategies in this space?
>
> - Engagement with between groups and bodies in the ICANN space is 
> continuing to evolve, including with the introduction of session in 
> the Prep Week and breakout rooms on specific issues of current 
> interest - does the NCSG have views on these new approaches or how to 
> continue improving engagement strategies?*
>
>
> We look forward to hearing your thoughts on this soon.
>
> We would be grateful if you could send to Board Operations 
> (board-ops-team at icann.org <mailto:board-ops-team at icann.org>)  the 
> questions you would like the Board to address during our face-to-face 
> meetings. Given the finite time available for these meetings, please 
> list your questions in order of priority.We would also appreciate 
> getting your questions no later than *_Wednesday 21 February, 2024_*.
>
> Looking forward to engaging discussions during Prep Week and ICANN79!
>
> Best regards,
>
> Tripti Sinha
>
> Chair, ICANN Board of Directors
>
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