[NCSG-PC] NCSG Public Comments & Policy Committee

[Tomslin Samme-Nlar]

Dear policy members,

I want to take the opportunity to officially welcome the new members to the
2024 Policy Committee. If like most, it's been a while since you read the
NCSG charter, I want to use this opportunity to remind all of us what the
roles and responsibility of the Policy Committee is.

*2.5 The Policy Committee*

*The NCSG Policy Committee is responsible for:*

   1. *Discussion and development of substantive policies and statements
   issued in the name of the NCSG. This activity will require coordination
   with the membership and the Constituencies;*
   2. *Organize policy initiatives on behalf of NCSG membership, including
   PDP initiatives from the membership;*
   3. *Provide policy research and guidance to NCSG representatives on the
   GNSO Council;*
   4. *Keep membership informed of GNSO Council activities;*
   5. *Organize, appoint where appropriate, and track NCSG participation in
   GNSO and other pertinent Working Groups.*
   6. *Organization and oversight of NCSG participation in any GNSO
   Council-related tasks, whether mandated by Bylaws, Council Procedures or
   Council decisions.*
   7. *Document methods and procedures used for decision-making. Such
   documentation is subject to review by the NCSG‑EC.*

There have been many suggestions over the years with regards to updating or
improving some aspects of our methods & procedures, and I believe @Johan
Helsingius <julf at julf.com>  also have some suggestions but the one I wanted
to bring to your immediate attention is a possible template for public
comments.

*PUBLIC COMMENT TEMPLATE*
In the past (as far as I can recollect), we've simply used past comments as
a template for new comments, though not explicit. Considering that
different submitted comments have different structures, newcommers have
expressed frustration and how quick it is to work out how we expect
penholders to structure comments. With that in mind, I thought I'd solicit
your views on a proposal to create a public comment template and if
agreeable, I'd like to have a few people volunteer to build such a template
for PC endorsement.

Please respond with your thoughts and suggestions.

Warmly,
Tomslin
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