[NCSG-PC] Fwd: [council] Proposed Agenda | GNSO Council Meeting | Thursday, 21 September 2023 at 21:00 UTC

Tue Sep 12 02:32:48 EEST 2023

FYI

Warmly,
Tomslin

---------- Forwarded message ---------
From: Terri Agnew via council <council at gnso.icann.org>
Date: Mon, 11 Sept 2023 at 23:44
Subject: [council] Proposed Agenda | GNSO Council Meeting | Thursday, 21
September 2023 at 21:00 UTC
To: council at gnso.icann.org <council at gnso.icann.org>,
liaison6c at gnso.icann.org <liaison6c at gnso.icann.org>
Cc: gnso-secs at icann.org <gnso-secs at icann.org>

Dear all,

Please find below the final proposed agenda for the GNSO Council Meeting
taking place on Thursday, 21 September 2023 at 21:00 UTC for 2 hours. This
has been posted on the agenda wiki page
<https://community.icann.org/x/r4XxDg>.

Thank you.

Kind regards,

Terri

*************

Please note that all documents referenced in the agenda have been gathered
on a Wiki page for convenience and easier access:
https://community.icann.org/x/rIXxDg

This agenda was established according to the GNSO Operating Procedures
<https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-24oct19-en.pdf>
v3.5, updated on 24 October 2019.

For convenience:

   - An excerpt of the ICANN Bylaws defining the voting thresholds is
   provided in Appendix 1 at the end of this agenda.
   - An excerpt from the Council Operating Procedures defining the absentee
   voting procedures is provided in Appendix 2 at the end of this agenda.

GNSO Council meeting on Thursday, 21 September 2023 at 21:00 UTC:
https://tinyurl.com/3h2a9edd.

14:00 Los Angeles; 17:00 Washington DC; 22:00 London; 23:00 Paris; 00:00
Moscow (Friday); 07:00 Melbourne (Friday)

*GNSO Council Meeting Remote Participation:*
*https://icann.zoom.us/j/97891627902?pwd=RURCTitiNEVwd2UySEk1QkRESmlFZz09*
<https://icann.zoom.us/j/97891627902?pwd=RURCTitiNEVwd2UySEk1QkRESmlFZz09>

Councilors should notify the GNSO Secretariat in advance if they will not
be able to attend and/or need a dial out call.

___________________________________

*Item 1: Administrative Matters (5 minutes)*

1.1 - Roll Call

1.2 - Updates to Statements of Interest

1.3 - Review / Amend Agenda

1.4 - Note the status of minutes for the previous Council meetings per the
GNSO Operating Procedures:

Minutes
<https://gnso.icann.org/sites/default/files/policy/2023/minutes/minutes-gnso-council-20jul23-en.pdf>
of the GNSO Council meeting on 20 July were posted on 06 August 2023.

Minutes
<https://gnso.icann.org/sites/default/files/policy/2023/minutes/minutes-gnso-council-24aug23-en.pdf>
of the GNSO Council meeting on 24 August 2023 were posted on 09 September
2023.

*Item 2: Opening Remarks / Review of Projects & Action List (0 minutes)*

2.1 - Review focus areas and provide updates on specific key themes /
topics, to include review of Projects List
<https://gnso.icann.org/en/council/project> and Action Item List.
<https://community.icann.org/x/RgZlAg>

*Item 3: Consent Agenda (0 minutes)*

*Item 4: COUNCIL VOTE - GNSO Council Committee for Overseeing and
Implementing Continuous Improvement (CCOICI) Recommendations Report on
Review of the Statement of Interest (SOI) Requirements (10 minutes)*

The GNSO Framework for Continuous Improvement Pilot was initiated in June
2021 to determine whether the framework, as outlined here
<https://gnso.icann.org/en/drafts/continuous-improvement-oversight-implementation-framework-29jun21-en.pdf>,
could serve as an approach for dealing with the various projects that are
focused on improvements to GNSO processes and procedures.

The CCOICI tasked <https://community.icann.org/x/NAAiCw> the GNSO Statement
of Interest (SOI) Task Force to address the following questions:

   1. Is the original objective of the SOI, as stated in the BGC WG Report,
   still valid? If not, why not and what should the current objective be?
   2. Based on the response to question 1), is the requested information to
   be provided as part of the SOI still fit for purpose? If not, why not, and
   what would need to be changed to make it fit for purpose?
   3. Are there any further measures that should be considered from an
   enforcement / escalation perspective, in addition or instead of those
   already included in the requirements?

The Council Committee for Overseeing and Implementing Continuous
Improvement (CCOICI) submitted to the GNSO Council for consideration its
Recommendations Report following its review of the Recommendations Report
submitted to the CCOICI by the GNSO Statement of Interest Task Force based
on their review of the GNSO Statement of Interest (SOI) Requirements as
well as their review of the input received in response to the public
comment forum. During the meeting in August 2023, Manju Chen presented an
overview of the CCOICI Recommendations Report
<https://gnso.icann.org/sites/default/files/policy/2023/correspondence/chen-to-gnso-council-14aug23-en.pdf>
on the SOI Requirements

Here, the Council will vote on the CCOICI Recommendations Report
<https://gnso.icann.org/sites/default/files/policy/2023/correspondence/chen-to-gnso-council-14aug23-en.pdf>
on the SOI Requirements.

4.1 – Presentation of motion <https://community.icann.org/x/sYXxDg> (Manju
Chen, CCOICI Chair)

4.2 – Council discussion

4.3 – Council Vote (voting threshold: simple majority)

*Item 5: COUNCIL VOTE - Charter for Registration Data Request Service
(RDRS) Standing Committee to help inform the next steps on the SSAD policy
recommendations (10 minutes)*

On 13 September 2022, ICANN org published a WHOIS Disclosure System
(System) Design
Paper
<https://www.icann.org/en/system/files/files/whois-disclosure-system-design-paper-13sep22-en.pdf>
based
on the "proof of concept" approach outlined by the Small Team.

The GNSO Council informed the ICANN Board on 17 November 2022
<https://www.icann.org/en/system/files/correspondence/ducos-to-sinha-17nov22-en.pdf>
that
the Council unanimously accepted the Addendum to the Preliminary Report
<https://gnso.icann.org/sites/default/files/policy/2022/correspondence/ducos-to-gnso-council-07nov22-en.pdf>
(Addendum)
prepared by the Small Team and supported the implementation of the System.

On 27 February 2023, the ICANN Board directed
<https://www.icann.org/en/board-activities-and-meetings/materials/approved-resolutions-special-meeting-of-the-icann-board-27-02-2023-en>
ICANN org to “proceed to develop and launch the System as soon as
possible”. The ICANN Board also “directed ICANN org to continue to engage
with the Phase 2 Small Team throughout the development and operation of the
System, and ensure periodic publication of the collected usage data, once
operational".

On 15 March 2023, GNSO Council instructed
<https://gnso.icann.org/sites/default/files/policy/2023/minutes/minutes-gnso-council-15mar23-en.pdf>
the small team to continue working with ICANN org on the implementation of
the System as well as “provide the Council with a recommendation on the
approach and format through which, following implementation of the system,
data should be reviewed and analyzed to help inform subsequent decisions on
how to proceed with the SSAD recommendations”.

On 8 September, the small team shared with the GNSO Council the proposed
charter
<https://docs.google.com/document/d/1IFmCY1xEtWy7IoyM-uSYiRkzFkc0jLdM/edit?pli=1>
for a Registration Data Request Service (RDRS) Standing Committee to help
inform the next steps on the SSAD policy recommendations.

Here, the Council will vote on the charter for the Registration Data
Request Service (RDRS) Standing Committee

5.1 - Presentation of motion <https://community.icann.org/x/sYXxDg>
(Sebastien Ducos, Chair of EPDP Phase 2 Small Team)

5.2 - Council Discussion

5.3 - Council Vote (voting threshold: simple majority)

*Item 6: COUNCIL VOTE -  SubPro Clarifying Statement on Registry Voluntary
Commitments (RVCs) and Public Interest Commitments (PICs) (20 minutes)*

During its informal session at ICANN76 and the subsequent Council meeting,
the Council discussed and agreed
<https://gnso.icann.org/sites/default/files/policy/2023/minutes/minutes-gnso-council-15mar23-en.pdf>
to
task a small team of interested councilors to review the recommendations
that the Board placed in a pending status and suggest to the full Council
how the underlying concerns that caused the pending status can be best
addressed (i.e., a limited triage exercise).

Since ICANN76, the Council SubPro Small Team has met several times and has
completed a comprehensive review of the issues chart, with Board member
input on why the Board placed specific recommendations into a pending
status. The Council discussed the main output of that triage effort, the
proposed paths forward for each pending recommendation, during an
Extraordinary Meeting on 4 May. During that meeting, the Council agreed to
further task the small team with taking interim steps (e.g., provision of
clarifying information, developing speaking points) in order to support the
Council’s dialogue with the ICANN Board on 22 May
<https://community.icann.org/pages/viewpage.action?pageId=240617931>. The
Council debriefed after the dialogue with the ICANN Board and discussed
next steps.

During the ICANN77 Day 0 Session, the Council heard from the members of the
Board regarding the Board’s views on potential “landing spots” on the
pending recommendations.

During its August meeting, the Council approved a clarifying statement for
a number of pending recommendations, though it removed text in the
Clarifying Statement relating to the enforceability of PICs and RVCs and
holding this over to a future Clarifying Statement, pending further
feedback from the ICANN Board. Additional feedback was delivered to the
small team and subsequently considered.

Here, the Council will vote on the clarifying statement relating to the
enforceability of PICs and RVCs.

6.1 – Presentation of motion <https://community.icann.org/x/sYXxDg> (Paul
McGrady, SubPro Small Team Chair)

6.2 – Council discussion

6.3 - Council Vote (voting threshold: simple majority)

*Item 7: COUNCIL DISCUSSION - SubPro Small Team Updated Assignment Form* *(20
minutes)*

During its informal session at ICANN76 and the subsequent Council meeting,
the Council discussed and agreed
<https://gnso.icann.org/sites/default/files/policy/2023/minutes/minutes-gnso-council-15mar23-en.pdf>
to
task a small team of interested councilors to review the recommendations
that the Board placed in a pending status and suggest to the full Council
how the underlying concerns that caused the pending status can be best
addressed (i.e., a limited triage exercise).

Since ICANN76, the Council SubPro Small Team has met several times and has
completed a comprehensive review of the issues chart, with Board member
input on why the Board placed specific recommendations into a pending
status. The Council discussed the main output of that triage effort, the
proposed paths forward for each pending recommendation, during an
Extraordinary Meeting on 4 May. During that meeting, the Council agreed to
further task the small team with taking interim steps (e.g., provision of
clarifying information, developing speaking points) in order to support the
Council’s dialogue with the ICANN Board on 22 May
<https://community.icann.org/pages/viewpage.action?pageId=240617931>. The
Council debriefed after the dialogue with the ICANN Board and discussed
next steps.

During the ICANN77 Day 0 Session, the Council heard from the members of the
Board regarding the Board’s views on potential “landing spots” on the
pending recommendations.

As the triage exercise is now complete, the Small Team’s assignment form
has been updated to reflect the updated assignment regarding how the
non-adopted recommendations should be handled, e.g., supplemental
recommendation, Section 16, etc. Here, the Council will hear an update on
the proposed updated assignment form.

7.1 - Introduction of Topic (Paul McGrady, Chair of SubPro Small Team)

7.2 - Council Discussion

7.3 - Next Steps

*Item 8: ICANN78 Planning  (15 minutes)*

During ICANN78, the GNSO Council has the following meetings and events
scheduled:

Saturday, 21 October

   - 13:15-14:30 - Joint At-Large & GNSO meeting
   - 15:00-16:00 - GNSO Council small team - SubPro Pending Recommendations
   - 16:30-18:00 - GNSO celebration session (16:30-17:30 event &
   17:30-18:00 cocktail)
   -  Time TBD: GNSO Council dinner

Sunday, 22 October

   - 09:00-10:00 - GNSO Working Session 1 of 2
   - 10:30-12:00 - GNSO Working Session 2 of 2
   - 13:15-14:30 - Joint ccNSO & GNSO meeting

Monday, 23 October

   - 15:00-16:00 - Joint GAC GNSO meeting

Tuesday, 24 October

   - 17:45-18:45 - GNSO Council Informal meeting [closed]

Wednesday, 25 October

   - 09:00-10:00 - ICANN Board & GNSO Council
   - 13:00-15:00- GNSO Council Meeting
   - 15:15-15:45 – GNSO Council Admin

Thursday, 26 October

   - 13:15-14:30 – GNSO Council Wrap-up

Here, the Council will receive an overview of the current block schedule
and plan for its in-person meetings.

8.1 - Introduction of Topic (Greg DiBiase, Council Vice Chair)

8.2 - Council Discussion

8.3 - Next Steps

*Item 9: Cross Community Working Group - Auction Proceeds Response (20
minutes)*

On 17 July 2023, Xavier Calvez sent a written update
<https://mm.icann.org/pipermail/council/2023-August/027220.html> on the
progress of ICANN org’s implementation of the Cross Community Working
Group’s - Auction Proceeds (CCWG-AP) Final Report.

The update noted the implementation work will result in the launch of the
ICANN Grant Program at the end of the first quarter of 2024. The program
will distribute the 2012 New gTLD Program
<https://newgtlds.icann.org/en/about/program> Auction Proceeds in line with
the recommendations, as adopted by the ICANN Board
<https://www.icann.org/en/board-activities-and-meetings/materials/approved-resolutions-regular-meeting-of-the-icann-board-12-06-2022-en#2.c>
in June 2022.

As implementation progresses, ICANN org has considered organizing a
meeting, with former members of the CCWG-AP, should any of the former
members be interested and available to participate. This will help to
ensure that implementation preserves the intent of the group’s
recommendations.

Here, the Council will discuss a response to this message. Specifically,
the Council is asked to consider if it is comfortable with former CCWG-AP
members engaging in a conversation with ICANN org or whether the discussion
should be conducted differently .

9.1 - Introduction of Topic (John McElwaine, Council Vice Chair)

9.2 - Council Discussion

9.3 - Next Steps

*Item 10: ANY OTHER BUSINESS (20 minutes)*

10.1 GNSO Prep Week Webinar - Tuesday - 10 October at 13:00 UTC

10.2 Planning for GNSO Council Strategic Planning Session

10.3 ccNSO [& GAC] Liaison updates

10.4 Review of CCOICI pilot

 _______________________________

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11,
Section 11.3(i))

See https://www.icann.org/resources/pages/governance/bylaws-en/#article11.

Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating
Procedures, Section 4.4)

See
https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-30jan18-en.pdf

*References for Coordinated Universal Time of 21:00 UTC*

Local time between March and October in the NORTHERN hemisphere

See https://www.timeanddate.com/time/change/ for Dates for Daylight Saving
Time and Clock Changes

----------------------------------------------------------------------------

California, USA (PDT) UTC-7  14:00

San José, Costa Rica (CDT) UTC-6  15:00

New York/Washington DC, USA (EDT) UTC-4  17:00

Buenos Aires, Argentina (ART) UTC-3  18:00

Kinshasa, Democratic Republic of Congo (WAT) UTC+1 22:00

Paris, France (CEST) UTC+2   23:00

Moscow, Russia (MSK) UTC+3  00:00 (Friday)

Singapore (SGT) UTC+8 05:00  (Friday)

Melbourne, Australia (AEST) UTC+10 07:00

 ----------------------------------------------------------------------------

US and Canada: DST starts on Sunday 12 March 2023 (with exceptions)

European countries: DST starts on Sunday 26 March 2023 (with exceptions)

DST ends on Sunday 29 October 2023 for most European countries

DST ends on Sunday 05 November 2023 for most of the US and Canada

Some parts of Australia: DST ends on Sunday 02 April 2023

Some parts of Australia: DST starts on Sunday 01 October 2023

----------------------------------------------------------------------

For other places see http://www.timeanddate.com and
https://tinyurl.com/3h2a9edd.

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