[NCSG-PC] Fwd: ICANN79 Block Schedule

[Johan Helsingius]

-------- Forwarded Message --------
Subject: 	[SOAC-Leaders-ICANNMeeting-Planning] Updated ICANN79 Block 
Schedule
Date: 	Sun, 10 Dec 2023 10:43:58 +0000
From: 	Mary Wong via SOAC-Leaders-ICANNMeeting-Planning 
<soac-leaders-icannmeeting-planning at icann.org>
Reply-To: 	Mary Wong <mary.wong at icann.org>
To: 	SOAC-leaders-icannmeeting-planning at icann.org 
<SOAC-leaders-icannmeeting-planning at icann.org>
CC: 	team-leaders at icann.org <team-leaders at icann.org>



Dear community leaders and colleagues,

Thank you for your time and for attending the ICANN79 kickoff planning 
call last week. The internal org team has met to discuss all the 
feedback that you kindly provided on ICANN78 as well as your suggestions 
for ensuring that the ICANN79 schedule remains as flexible as possible 
while accommodating a number of different needs and requests. Please 
find attached an updated ICANN79 block schedule for your use with your 
staff support teams in planning and scheduling your sessions as well as 
bilateral meetings and cross-community work sessions for ICANN79.

You will see that the major change we made from the version you saw on 
the kickoff planning call is to shorten the final break of each day of 
the meeting. Please be assured that we definitely considered going to 
2-hour sessions, but that would have created tremendous difficulties for 
our Meetings, Technical, Language Services and Policy staff support 
teams (among other challenges). With thanks, therefore, to our Meetings 
Technical Services colleagues who have confirmed that we can shave 15 
minutes off the last daily break, we hope that this will allow those 
groups that wish to meet for longer than 75 or 90 minutes to schedule 
accordingly and with minimal disruption.

This updated version also lists the org-led sessions for which we have 
received requests to date. In this regard, ICANN org will continue to 
rely on Prep Week and other channels and mediums to provide the 
community with timely updates on key projects of broad community 
interest, thus minimizing conflicts between org-led and community 
sessions at an ICANN Public Meeting and ensuring, as much as feasible, 
that the in-person/hybrid engagements are focused on live interactions 
on timely topics.

Thanks and cheers

Mary (on behalf of Nathalie, Kim, Josh, Ted, Tanzanica and the internal 
org meetings coordination/scheduling team)
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