[NCSG-PC] Fwd: [council] Proposed Agenda | GNSO Council Meetings - Public & Admin - Wednesday 21 September 2022

Tomslin Samme-Nlar mesumbeslin at gmail.com
Mon Sep 12 11:28:14 EEST 2022


Hi everyone,

Here is the draft Agenda for the September council meeting.

Warmly,
Tomslin

---------- Forwarded message ---------
From: Nathalie Peregrine via council <council at gnso.icann.org>
Date: Mon, 12 Sept 2022, 06:24
Subject: [council] Proposed Agenda | GNSO Council Meetings - Public & Admin
- Wednesday 21 September 2022
To: council at gnso.icann.org <council at gnso.icann.org>,
liaison6c at gnso.icann.org <liaison6c at gnso.icann.org>
Cc: gnso-secs at icann.org <gnso-secs at icann.org>


Dear all,



Please find below the final proposed agenda for the GNSO Council Meeting on 21
September  2022.
Draft GNSO Council Agenda 21 September 2022 -

*Part I*

Please note that all documents referenced in the agenda have been gathered
on a Wiki page for convenience and easier access:
https://community.icann.org/x/kIJJD.



This agenda was established according to the GNSO Operating Procedures
<https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-24oct19-en.pdf>
v3.5, updated on 24 October 2019

For convenience:

   - An excerpt of the ICANN Bylaws defining the voting thresholds is
   provided in Appendix 1 at the end of this agenda.
   - An excerpt from the Council Operating Procedures defining the absentee
   voting procedures is provided in Appendix 2 at the end of this agenda.



GNSO Council meeting held in Kuala Lumpur, Malaysia 13:15-15:15 MYT:
https://tinyurl.com/bdpud5r3



Coordinated Universal Time: 05:15-07:15 UTC



(Tuesday) 22:15 Los Angeles; (Wednesday) 01:15 Washington DC; 06:15 London;
07:15 Paris; 08:15 Moscow; 15:15 Melbourne



*GNSO Council Meeting Remote Participation: (TBD)*

Councilors should notify the GNSO Secretariat in advance if they will not
be able to attend and/or need a dial out call.

___________________________________

*Item 1: Administrative Matters (10 minutes)*

1.1 - Roll Call

1.2 - Updates to Statements of Interest

1.3 - Review / Amend Agenda

1.4 - Note the status of minutes for the previous Council meetings per the
GNSO Operating Procedures:

Minutes
<https://gnso.icann.org/sites/default/files/policy/2022/minutes/minutes-gnso-council-21jul22-en.pdf>
of the GNSO Council meeting on 21 July 2022 were posted on 05 August 2022.

Minutes
<https://gnso.icann.org/sites/default/files/policy/2022/minutes/minutes-gnso-council-25aug22-en.pdf>
of the GNSO Council meeting on 25 August 2022 were posted on 07 September
2022.



*Item 2: Opening Remarks / Review of Projects & Action List (5 minutes)*

2.1 - Review focus areas and provide updates on specific key themes /
topics, to include review of Projects List
<https://gnso.icann.org/en/council/project>and Action Item List.
<https://community.icann.org/x/RgZlAg>



*Item 3: Consent Agenda (0 minutes) *

   - None



*Item 4: COUNCIL UPDATE - Update From Public Technical Identifiers (PTI)
IANA (10 minutes)*

As noted on the relevant webpage <https://pti.icann.org/>, “Public
Technical Identifiers (PTI) is responsible for the operational aspects of
coordinating the Internet’s unique identifiers and maintaining the trust of
the community to provide these services in an unbiased, responsible and
effective manner. Mainly, PTI is responsible for the operation of the IANA
function,” as it relates to domain names, number resources, and protocol
parameter assignments. As PTI performs the IANA functions on behalf of
ICANN, it plays a critical role in the ICANN ecosystem.

The PTI Board collaborated with IANA staff, ICANN org, and members of the
community to develop an inaugural strategic plan for July 2020 to June
2024, which as Lise Fuhr, Chair of the PTI Board of Directors notes in her blog
post
<https://www.icann.org/en/blogs/details/a-roadmap-for-success-icann-affiliate-pti-publishes-first-strategic-plan-15-9-2020-en>,
provides “IANA-related strategic objectives that will help PTI continue to
provide secure and accountable management of the Internet's unique
identifier systems.”

Here, the Council will receive an update on PTI.

4.1 – Introduction of topic (Council leadership)

4.2 – Presentation (Lise Fuhr)

4.3 – Discussion

4.4 - Next steps



*Item 5: COUNCIL DISCUSSION - Registration Data Accuracy Scoping Team -
Assignments #1 (Enforcement and Reporting) and #2 (Measurement of Accuracy)
Write Up & Process for Finding a New Chair (20 minutes)*

The Registration Data Accuracy (RDA) Scoping Team was initiated by the GNSO
Council in July 2021 per the formation instructions
<https://gnso.icann.org/sites/default/files/file/field-file-attach/registration-data-accuracy-scoping-team-formation-instructions-09jul21-en.pdf>.
The Scoping Team was tasked with considering a number of accuracy-related
factors such as the current enforcement, reporting, measurement, and
overall effectiveness of accuracy-related efforts. These considerations are
expected to help inform its deliberations and the development of
recommendations to the GNSO Council on whether any changes are recommended
to improve accuracy levels, and, if so, how and by whom these changes would
need to be developed (for example, if changes to existing contractual
requirements are recommended, a PDP or contractual negotiations may be
necessary to effect a change).

The RDA Scoping Team submitted a Project Change Request (PCR)
<https://gnso.icann.org/sites/default/files/policy/2022/correspondence/palage-to-gnso-council-10may22-en.pdf>
to Council on 10 May 2022. The Scoping Team has since completed Assignment
#1 (enforcement and reporting) and Assignment #2 (measurement of accuracy)
and submitted its write up
<https://mm.icann.org/pipermail/council/2022-September/025950.html> to the
Council on 5 September 2022. In the write up, the group is suggesting
moving forward with two proposals that would not require access to
registration data, namely a registrar survey and a possible registrar audit
that may help further inform the team’s work on assignment #3
(effectiveness) and #4 (impact & improvements), while it awaits the outcome
of the outreach to the European Data Protection Board (EDPB) by ICANN org
in relation to proposals that would require access to registration data.

As has been communicated previously, Michael Palage will be confirming his
resignation as Chair of this group to the Council.

Here, the Council will discuss the write up and consider next steps,
including the approach to identifying a new Chair.

5.1 – Introduction of topic (Michael Palage, Chair of the Registration Data
Accuracy Scoping Team)

5.2 - Discussion

5.3 – Next steps



*Item 6. COUNCIL DISCUSSION - Proposed updates to the GNSO Operating
Procedures - Working Group Self-Assessment & GNSO Statement of Interest
Procedures (15 minutes)*

In order to perform work that is focused on structural, procedural, and
process improvements, and specifically not policy development, the GNSO
Council initiated the Council Committee for Overseeing and Implementing
Continuous Improvement (CCOICI) pilot to focus on work that falls into
these areas. The pilot specifically consists of two topics: a review of the
Working Group Self-Assessment and a review of the GNSO Statements of
Interest (SOI) requirements .

The CCOICI has reviewed the GNSO Working Group Self-Assessment (WGSA)
survey and has proposed several recommendations and updates to the
documentation. The CCOICI tasked the GNSO Statement of Interest (SOI) Task
Force (TF) to review the current Statement of Interest (SOI) requirements
and as a result of its review it is recommending a different structure. The
CCOICI’s and Task Force proposed recommendations require amendments to the
GNSO Operating Procedures, which requires a public comment
<https://www.icann.org/en/public-comment/proceeding/updates-to-the-gnso-statement-of-interest-soi-procedures-and-requirements-09-09-2022>
proceeding.

Here, the Council will receive a briefing on the recommended changes and
potential changes to the GNSO Operating Procedures.

6.1 – Introduction of topic (Olga Cavalli, Chair of the CCOICI and CCOICI
liaison to the GNSO SOI TF)

6.2 – Council discussion

6.3 – Next steps



*Item 7: COUNCIL DISCUSSION - PDP Improvements Tracker - Review of Format
(10 minutes)*

During the ICANN73 wrap up, the Council discussed a number of parallel
conversations that have emerged since implementing PDP 3.0, identifying
other aspects of the PDP where improvements could be considered. In
addition, there are a number of projects on the Council’s Action Decision
Radar (ADR) related to PDP improvements which will need to be addressed at
some point in the future.

To provide the Council with a clear picture of these different parallel
initiatives and projects, and to avoid overlap and ensure complementarity,
the staff support team developed a discussion paper
<https://gnso.icann.org/sites/default/files/policy/2022/draft/draft-gnso-pdp-improvements-discussion-paper-25apr22-en.pdf>.
In addition to an overview of the different initiatives and projects, the
paper also suggests a possible approach for managing these different
initiatives by focusing on 1) which elements could be implemented with
relatively minimal effort, 2) which elements could be implemented with some
effort, 3) which elements need careful planning and consideration before
these can be implemented. After reviewing a draft of the PDP Improvements
Tracker
<https://gnso.icann.org/sites/default/files/policy/2022/draft/draft-pdp-improvements-tracker-overview-7jun22-en.pdf>
during a series of Council meetings, no objections were received to track
and manage the work in the suggested manner.

As a first step towards the substantive review of the items in the tracker,
Council leadership worked with the staff support team to develop a survey
to obtain initial input from Council members as well as Stakeholder Group
and Constituency leadership that will help inform the substantive review of
the proposed improvements and next steps. A sample of the survey was
circulated to the Council list in advance of the August meeting where the
survey, approach, and next steps were discussed.

Having heard no disagreement, the survey was launched shortly after the
Council meeting. The results of the survey are expected to be considered
during the GNSO working session at ICANN75.

Here, the Council, having discussed the topic during the working session,
will consider next steps.

7.1 – Introduction of topic (Council leadership)

7.2 – Council discussion

7.3 – Next steps



*Item 8: COUNCIL DISCUSSION - Whois Disclosure System (15 minutes)*

The proposed design of the Whois Disclosure System will have been published
prior to ICANN75 and will be presented on Saturday of ICANN75, and the
small team and Council will have had an initial discussion during the
session immediately following the ICANN Org presentation in order to review
the proposed design and consider next steps.

The Council is scheduled to discuss the Whois Disclosure System with the
Board during its joint session on Tuesday.

Here, the Council will seek to distill and discuss the conversations with
ICANN org, the small team, GAC, and the Board and determine next steps.

8.1 – Introduction of topic (Sebastien Ducos, Council vice-chair and lead
of the EPDP Phase 2 small team)

8.2 – Council discussion

8.3 – Next steps



*Item 9: COUNCIL DISCUSSION - Update from the UASG (15 minutes)*

The mission of the Universal Acceptance Steering Group (UASG) is to promote
and work towards a future where all domain names and all email addresses
work in all software applications. With the GNSO’s work on enabling the
application for new gTLDs and developing policy recommendations related to
internationalized domain names, universal acceptance is an important factor
for the work of the GNSO.

The UASG is planning a Universal Acceptance (UA) day in February 2023 and
is seeking the participation of the various community groups. The UASG is
hopeful that the GNSO will be able to contribute to the effort and help
promote UA adoption.

Here, Dr. Ajay Data, Chair of the UASG, will provide an update on the
progress of the UASG and discuss the ways in which the GNSO might be able
to help support the planned UA day.

9.1 – Introduction of topic (Council leadership)

9.2 – Presentation (Dr. Ajay Data, Chair of the UASG)

9.3 – Council discussion

9.4 – Next steps



*Item 10: ANY OTHER BUSINESS (20 minutes)*

10.1 – Confirmation of approach for term limits for the GNSO liaison to the
GAC

10.2 – Update - Potential changes to the Standing Committee for ICANN
Budget & Operations (SCBO)

10.3 – Farewell to outgoing Councilors (*Flip Petillion, Juan Manuel Rojas,
Maxim Alzoba, Olga Cavalli, Philippe* *Fouquart*)

10.4 - Open microphone



_______________________________

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11,
Section 11.3(i))

See https://www.icann.org/resources/pages/governance/bylaws-en/#article11.

Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating
Procedures, Section 4.4)

See
https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-30jan18-en.pdf



References for Coordinated Universal Time of 05:15 UTC

Local time between March and November in the NORTHERN hemisphere

----------------------------------------------------------------------------

California, USA (PDT) UTC-7  (Tuesday) 22:15

San José, Costa Rica (CST) UTC-6  (Tuesday) 23:15

New York/Washington DC, USA (EDT) UTC-4  01:15

Buenos Aires, Argentina (ART) UTC-3  02:15

Rio de Janeiro, Brazil (BRT) UTC-3  02:15

London, United Kingdom (BST) UTC+1 06:15

Kinshasa, Democratic Republic of Congo (WAT) UTC+1 06:15

Paris, France (CEST) UTC+2 07:15

Moscow, Russia (MSK) UTC+3 08:15

Singapore (SGT) UTC+8  13:15

Melbourne, Australia (AEST) UTC+10  15:15

 ----------------------------------------------------------------------------

DST starts on Sunday 27 March 2022, 2:00 or 3:00 local time (with
exceptions) for EU countries and on Sunday 13 March 2022 for the US.

DST ends on Sunday 30 October 2022 for EU countries, and on Sunday 06
November 2022 for the US.

----------------------------------------------------------------------

For other places see http://www.timeanddate.com and
https://tinyurl.com/bdpud5r3.
Draft GNSO Council Agenda 21 September 2022 -

*Part II (Admin)*



Please note that all documents referenced in the agenda have been gathered
on a Wiki page for convenience and easier access:
https://community.icann.org/x/jYGkD.



This agenda was established according to the GNSO Operating Procedures
<https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-24oct19-en.pdf>
v3.5, updated on 24 October 2019

For convenience:

   - An excerpt of the ICANN Bylaws defining the voting thresholds is
   provided in Appendix 1 at the end of this agenda.
   - An excerpt from the Council Operating Procedures defining the absentee
   voting procedures is provided in Appendix 2 at the end of this agenda.



GNSO Council meeting held in Kuala Lumpur, Malaysia 15:30-16:00 MYT:
https://tinyurl.com/yc2uwm9z



Coordinated Universal Time: 07:30-08:00 UTC



00:30 Los Angeles; 03:30 Washington DC; 08:30 London; 09:30 Paris; 10:30
Moscow; 17:30 Melbourne



*GNSO Council Meeting Remote Participation: (TBD)*

Councilors should notify the GNSO Secretariat in advance if they will not
be able to attend and/or need a dial out call.

___________________________________

*Item 1: Seating of the 2022-2023 Council (20 minutes)*



1.1 - Roll Call



1.2 - Statements of Interest



INCOMING COUNCILORS:



Anne Aikman-Scalese: SOI <https://community.icann.org/x/W4MKAQ> Non-Voting
NomCom Appointee

Bruna Martins dos Santos: SOI <https://community.icann.org/x/iBvwAw>
Non-Commercial Stakeholder Group (NCSG)

Nacho Amadoz: SOI <https://community.icann.org/x/tYIlBw> Registries
Stakeholder Group (RySG)

Osvaldo Novoa: SOI <https://community.icann.org/x/HgbPAQ> Internet Service
Providers and Connectivity Providers (ISPCP)

Susan Payne: SOI <https://community.icann.org/x/sLbhAg> Intellectual
Property Constituency (IPC)



1.3 - Review / Amend Agenda



*Item 2. Election of the Chair (20 minutes)*



One nomination was received for this position from Sebastien Ducos of the
Contracted Party House. Sebastien circulated his candidate statement to the
GNSO Council on [date]. Here the GNSO Council will proceed to hold the
election for its Chair for 2022-2023, according to the GNSO Operating
Procedures (note Section 2.2 of the GNSO Operating Procedures on Officer
Elections: Chair and Vice-Chairs (see Appendix 1 below)).



*Item 3. Election of GNSO Council Vice Chair 2021-2022 (5 minutes)*

Non-Contracted Party House - TBD

Contracted Party House - Greg DiBiase



*Item 4. ANY OTHER BUSINESS (10 minutes)*



4.1 - TBD



*Appendix 1: Excerpt from GNSO Operating Procedures (Section 2.2)*

2.2        https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf

Officer Elections:  Chair and Vice-Chairs



The GNSO Council shall select the GNSO Chair and two Vice-Chairs as follows:

   1. The GNSO Chair shall be elected by a 60 percent vote of each house.
   2. Each house will be allowed to nominate one candidate for GNSO Council
   Chair. Each house is responsible for determining how to nominate its
   candidate.  A candidate for GNSO Council Chair does not need to be a member
   of a house, but must be a current or incoming member of the GNSO Council.
   Should a Chair be elected from outside of the houses that Chair will be a
   non-voting Chair.

a.                   All ballots will include the “none of the above”
option.  In the event that a 60 percent vote of each house selects the
“none of the above” option, each house will commence a new nomination
period of not longer than 15 days. An election for the new nominees will be
scheduled for no sooner than 30 days after the unsuccessful vote.

b.                   In the case of a tie for the most votes between the
two candidates, or between a candidate and “none of above,” a second
election will be held no sooner than 30 days.  The candidates shall remain
the same for this second election.  In the case this second election also
results in a tie, each house will commence a new nomination period of not
longer than 15 days. An election for the new nominees will be rescheduled
for no sooner than 30 days after the unsuccessful vote.

c.                   The leading candidate will be defined as the one with
the highest score. The score is calculated by adding together the voting
percentages attained from each house.  The highest percentage attainable in
each house is 100. Thus, the maximum score a candidate can achieve is 200
as a result of attaining 100 percent of the votes from the contracted party
house and 100 percent from the non-contracted party house (100 percent +
100 percent = score of 200).  In case neither candidate reaches the 60
percent of each house threshold, a second ballot will be held between the
leading candidate and “none of the above.”

d.                   In case neither candidate reaches the 60 percent of
each house threshold and the candidates do not tie, a second runoff ballot
will be held between the leading candidate and “none of the above.”

e.                   If the single candidate does not reach the 60 percent
of each house threshold in the runoff ballot, then each house will commence
a new nomination period of not longer than 15 days.  An election for the
new nominees will be rescheduled for no sooner than 30 days after the
unsuccessful runoff ballot.

   1. Each house shall select a Council Vice-Chair from within its
   respective house.
   2. A Chair may not be a member of the same Stakeholder Group of either
   of the Vice-Chairs.
   3. The Chair and Vice-Chairs shall retain their votes (if any) in their
   respective houses (if any).
   4. In the event that the GNSO Council has not elected a GNSO Council
   Chair by the end of the previous Chair’s term, the Vice-Chairs will serve
   as Interim GNSO Co- Chairs to jointly oversee the new Chair election and
   conduct Council business until a successful election can be held.   In the
   event that one or both Vice-Chairs’ terms ends concurrently with the term
   of the previous Chair, the procedures described in Section 2.2.1 below
   shall apply.
   5. The Council shall inform the Board and the Community appropriately
   and post the election results on the GNSO website within 2 business days
   following each election and runoff ballot, whether successful or
   unsuccessful.



*Appendix 2: GNSO Council Voting Thresholds (**ICANN Bylaws,*
<https://www.icann.org/resources/pages/governance/bylaws-en/#article11>*
Article 11, Section 3)*

(i) Except as otherwise specified in these Bylaws, Annex A, Annex A-1 or
Annex A-2 hereto, or the GNSO Operating Procedures, the default threshold
to pass a GNSO Council motion or other voting action requires a simple
majority vote of each House. The voting thresholds described below shall
apply to the following GNSO actions:

(i) Create an Issues Report: requires an affirmative vote of more than
one-fourth (1/4) vote of each House or majority of one House.

(ii) Initiate a Policy Development Process ("*PDP*") Within Scope (as
described in Annex A): requires an affirmative vote of more than one-third
(1/3) of each House or more than two-thirds (2/3) of one House.

(iii) Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO
Supermajority (as defined in Section 11.3(i)(xix)).

(iv) Approve a PDP Team Charter for a PDP Within Scope: requires an
affirmative vote of more than one-third (1/3) of each House or more than
two-thirds (2/3) of one House.

(v) Approve a PDP Team Charter for a PDP Not Within Scope: requires an
affirmative vote of a GNSO Supermajority.

(vi) Changes to an Approved PDP Team Charter: For any PDP Team Charter
approved under (iv) or (v) above, the GNSO Council may approve an amendment
to the Charter through a simple majority vote of each House.

(vii) Terminate a PDP: Once initiated, and prior to the publication of a
Final Report, the GNSO Council may terminate a PDP only for significant
cause, upon a motion that passes with a GNSO Supermajority Vote in favor of
termination.

(viii) Approve a PDP Recommendation Without a GNSO Supermajority: requires
an affirmative vote of a majority of each House and further requires that
one GNSO Council member representative of at least 3 of the 4 Stakeholder
Groups supports the Recommendation.

(ix) Approve a PDP Recommendation With a GNSO Supermajority: requires an
affirmative vote of a GNSO Supermajority,

(x) Approve a PDP Recommendation Imposing New Obligations on Certain
Contracting Parties: where an ICANN contract provision specifies that "a
two-thirds vote of the council" demonstrates the presence of a consensus,
the GNSO Supermajority vote threshold will have to be met or exceeded.

(xi) Modification of Approved PDP Recommendation: Prior to Final Approval
by the Board, an Approved PDP Recommendation may be modified or amended by
the GNSO Council with a GNSO Supermajority vote.

(xii) Initiation of an Expedited Policy Development Process ("*EPDP*"):
requires an affirmative vote of a GNSO Supermajority.

(xiii) Approve an EPDP Team Charter: requires an affirmative vote of a GNSO
Supermajority.

(xiv) Approval of EPDP Recommendations: requires an affirmative vote of a
GNSO Supermajority.

(xv) Approve an EPDP Recommendation Imposing New Obligations on Certain
Contracting Parties: where an ICANN contract provision specifies that "a
two-thirds vote of the council" demonstrates the presence of a consensus,
the GNSO Supermajority vote threshold will have to be met or exceeded.

(xvi) Initiation of a GNSO Guidance Process ("*GGP*"): requires an
affirmative vote of more than one-third (1/3) of each House or more than
two-thirds (2/3) of one House.

(xvii) Rejection of Initiation of a GGP Requested by the Board: requires an
affirmative vote of a GNSO Supermajority.

(xviii) Approval of GGP Recommendations: requires an affirmative vote of a
GNSO Supermajority.

(xix) A "*GNSO Supermajority*" shall mean: (A) two-thirds (2/3) of the
Council members of each House, or (B) three-fourths (3/4) of the Council
members of one House and a majority of the Council members of the other
House.

https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf

Appendix 1 GNSO Council Voting Results table

*Absentee Voting Procedures *
*https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf*
<https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf>

*4.4 Absentee Voting*

4.1.1        Applicability



Absentee voting is permitted for the following limited number of Council
motions or measures.

   1. Initiate a Policy Development Process (PDP);
   2. Approve a PDP recommendation;
   3. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN
   Bylaws;
   4. Fill a Council position open for election.



4.1.2    Absentee ballots, when permitted, must be submitted within the
announced time limit, which shall be 72 hours from the meeting’s
adjournment.  In exceptional circumstances, announced at the time of the
vote, the Chair may reduce this time to 24 hours or extend the time to 7
calendar days, provided such amendment is verbally confirmed by all
Vice-Chairs present.

4.1.3    The GNSO Secretariat will administer, record, and tabulate
absentee votes according to these procedures and will provide reasonable
means for transmitting and authenticating absentee ballots, which could
include voting by telephone, e- mail, web-based interface, or other
technologies as may become available.

4.1.4    Absentee balloting does not affect quorum requirements.













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