[NCSG-PC] Reminder PC Chair election / Vice-chairs appointments

Fri May 1 00:59:08 EEST 2020

I agree with Farell -- was afraid Rafik is not going to apply.
Needless to say, I am super happy that you can stay with us as a chair for
longer, Rafik.
Cheers,
Tanya

On Thu, 30 Apr 2020 at 23:39, Farell FOLLY <farell at benin2point0.org> wrote:

> Hello Rafik,
>
> I was afraid that you will leave us, now my heart can break down low…. I
> support your nomination. You are such a great chance for us.
>
>
> @__f_f__
>
> Best Regards
> ____________________________________
>
> (Ekue) Farell FOLLY
> GNSO Councillor
> linkedin.com/in/farellf
>
>
>
>
>
>
> On 29 Apr 2020, at 00:59, Rafik Dammak <rafik.dammak at GMAIL.COM> wrote:
>
> Hi all,
>
> I am sending my SOI for the position of NCSG PC chair:
>
> "I am honored to put my name for reelection for last term as NCSG Policy
> Committee Chair as my term as councillor will end this AGM.
> I am volunteering to continue for the rest in year in order to prepare for
> transition and support new leadership for the policy committee and NCSG in
> general.
>
> My goals if elected would be to apply what we agreed as NCSG PC in our
> first call, continue that discussion and finish remaining tasks in order to
> improve our functioning and being more effective while taking into
> consideration the current situation and challenges we are all living. The
> policy committee has an important role to ensure NCSG effective
> participation and representation in PDPs, following council activities and
> build NCSG policy positions. I understand that we have to improve our
> reporting, engagement with our members such as the monthly policy calls,
> webinars and tweak their format, to formalize our operating procedures and
> enhance our working methods, and engaging all PC members in the work and
> discussion.
>
> I commit to collaborate with the vice-chairs, the rest of NCSG leadership
> and of the constituencies as we have some some challenges such as dealing
> with ongoing PDPs and future work, and how to work mostly online including
> ICANN meetings"
>
> Best,
>
> Rafik
>
> Le mar. 21 avr. 2020 à 08:44, Rafik Dammak <rafik.dammak at gmail.com> a
> écrit :
>
>> Hi all,
>>
>> there were few comments/questions about the proposed process. I didn't
>> see any objection . Adjusting the timeline and the process based on
>> comments. and assuming there is support for the process (edits in red):
>>
>> 1- Nomination period: from 24th April to 1st May
>>
>> Nomination and self-nomination are both permitted from and within PC
>> members (NCSG councillors, NCSG Chair, representatives from NCUC and NPOC
>> to PC), for one year term for PC chair position.
>> The nominee should accept the nomination and send a short SOI by the 1st
>> May.
>>
>> 2- Election : 1st May to 8th May
>>
>> all PC members should vote. the GNSO support staff will act as the
>> election officer. The options in the ballot should be the candidates who
>> confirmed by the deadline and NOTA
>>
>> 3- Result: should be available by 9th May
>>
>> the candidate who get  2/3 vote of the NCSG‑PC membership will be
>> declared winner.
>>
>> in case of nobody get the 2/3 vote a second round should be organized
>> with the candidate who get most of votes against NOTA. if the candidate
>> doesn't get 2/3 of votes, a new election process should be initiated asap.
>>
>> 4- Vice-chairs appointments:
>>
>> After PC chair confirmation, a call for interest should be made to have
>> up to 2 vice-chairs. The appointment of the volunteers will be confirmed if
>> there is no objection within PC.
>>
>> 5- the term of PC chair and vice-chairs is 1 year term.
>>
>> if there is no objection we will start this Friday.
>>
>> Best,
>>
>> Rafik
>>
>> Le jeu. 9 avr. 2020 à 09:11, Rafik Dammak <rafik.dammak at gmail.com> a
>> écrit :
>>
>>> Hi all,
>>>
>>> following-up (with delay) on one the agreed action items which is the PC
>>> chair election and vice-chairs appointment, I am proposing here a draft
>>> process and timeline. it might sound formal compared to what we discussed
>>> previously but I am using this a draft for building fully fledged process
>>> in future:
>>>
>>> 1- Nomination period: from 17th to 24th April
>>>
>>> Nomination and self-nomination are both permitted from and within PC
>>> members (NCSG councillors, NCSG Chair, representatives from NCUC and NPOC
>>> to PC), for one year term for PC chair position.
>>> The nominee should accept the nomination and send a short SOI by the
>>> 24th April.
>>>
>>> 2- Election : from 27th April to 1st May
>>>
>>> all PC members should vote. the GNSO support staff will act as the
>>> election officer. The options in the ballot should be the candidates who
>>> confirmed by the deadline and NOTA
>>>
>>> 3- Result: should be available by 2nd May
>>>
>>> the candidate who get  2/3 vote of the NCSG‑PC membership will be
>>> declared winner.
>>>
>>> 4- Vice-chairs appointments:
>>>
>>> After PC chair confirmation, a call for interest should be made to have
>>> up to 2 vice-chairs. The appointment of the volunteers will be confirmed if
>>> there is no objection within PC.
>>>
>>>
>>> this is just draft process and should be fleshed out to documented for
>>> future. I didn't outline all cases regarding the election for example.
>>> After that, the next step will be to work on job description for those
>>> positions.
>>>
>>> Please let me know your thoughts/comments on what is proposed.
>>>
>>> Best,
>>>
>>> Rafik
>>>
>>>
>>> ---------- Forwarded message ---------
>>> De : Rafik Dammak <rafik.dammak at gmail.com>
>>> Date: lun. 2 mars 2020 à 09:35
>>> Subject: NCSG Policy Committee meeting follow-up
>>> To: ncsg-pc <ncsg-pc at lists.ncsg.is>
>>>
>>>
>>> Hi all,
>>>
>>> as you know we had last week our PC meeting to discuss several items
>>> regarding election, improvements etc. We got already some action item to
>>> follow-up
>>>
>>> 1- PC chair Election: there was agreement to go with the idea of having
>>> chair and 2 vice-chairs. The point was also to have proper open process
>>> (that can be documented for future). so the action here is  to agree on
>>> timeline and process (nomination, vote). it shouldn't be complicated. I
>>> believe we can get this done in this month e.g. 1 week for nomination and 1
>>> week for voting.
>>> 2- Having a regular PC call, hopefully monthly call and coordinating
>>> more with our NCSG reps to council. The action would be to agree on regular
>>> day/time. I think that can be 2 weeks after NCSG Policy.
>>> 3- Regarding documentation and development of workflow, I believe that
>>> can be done with reworking again on PC operating procedure and documenting
>>> previous activities. I am sharing here the PC operating procedures draft
>>> being worked on before
>>> https://docs.google.com/document/d/1G_M4wBGVEyXm30m79olplfF0RNkJnDwaVBBeldDfO8U/edit .
>>> For anything missing, we can start first to identify that and have
>>> volunteers to draft it. For Chair job description, I can use what I
>>> presented and develop a draft.
>>> 4- Sharing here the slides I presented in last call:
>>> https://docs.google.com/presentation/d/1SnpMYmb6lTw1FqO6tvSqCdpgL-QMg1DJXIJGrx8vB6A/edit#slide=id.p
>>> 5- for NCSG Policy call improvements, we will have the NCSG Policy call
>>> in coming days and I will try to make some adjustments to extent of
>>> possible. It might be shorter than usual as we will have NCSG meeting next
>>> week. From April NCSG Policy call, we can start identifying other topics we
>>> would like to cover other than council meeting and usual policy updates.
>>>
>>> One activity we will need to do soon and follow-up is to work about
>>> prioritization. GNSO Council will discuss the GNSO future work soon and we
>>> need to be ready and align our work around that. That also aligns with the
>>> discussion we had about prioritizing our work and it starts with
>>> identifying what is in the pipeline.
>>>
>>> let me know if I missed anything.
>>>
>>> Best.
>>>
>>> Rafik
>>>
>>> _______________________________________________
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