[NCSG-PC] New Policy Committee / Next steps

[Carlos Raul Gutierrez]

Thanks Tatiana! 

I agree with you. On top, I would add that the Council Members should
carry a lot of the PC burden as well, and let chair and Co-Chairs look
for volunteers, follow up on their needs for feedback, liaise with other
Constituencies, etc. etc. 

Look forward to this discussion

---
Carlos Raúl Gutiérrez 
carlosraul at gutierrez.se 
+506 8837 7176 
Aparatado 1571-1000 
COSTA RICA

El 2020-02-17 06:46, Tatiana Tropina escribió:

> Hi all, 
> I agree with Carlos that these are questions that should be clarified among us. I personally do not think that the policy committee chair should be a member of the GNSO council as long as coordination in the PC goes well and the chair can follow various policy developments and public comments. Rafik has an immense burden on his shoulders and I can't imagine anyone doing this.  
> I would say, why don't we consider the idea of appointing two vice-chairs -- not necessarily with experience on the council, can be volunteers from the new cohort of PC members -- to onboard and help Rafik with the policy tasks and coordination for the next few months. Then after he leaves GNSO and PC as a chair (sadness) we will have already functioning structure and at least two people who can either continue supporting a new chair or become co-chairs, chair and vice-chair, etc. 
> PS. Next Wednesday works well for me for now. Unfortunately, due to work meetings where I *must* be present, I am not able to make it to the PC call tomorrow though, very unfortunate timing for me.  
> Cheers, 
> Tanya  
> 
> On Mon, 17 Feb 2020 at 13:40, Carlos Raul Gutierrez <carlosraul at gutierrez.se> wrote: 
> 
> Dear Rafik, 
> 
> I kindly ask for your clarification to continue this important discussion: Based on your experience, would you recommend that the Policy Chair would also be member of the GNSO? Would you recommend to anybody the Policy Chair should double as Council Vice Chair? I have no doubts we have enjoyed a great benefit form having you covering both, the Council administrative as well as the council's policy issues. The questions are if this is sustainable over the long term, or if we should look for a Policy Chair who is NOT part of the Council and ask some of our Council members to support the Policy Chair ina a team format (just as one example).  It could also be the other way around. In any case, I ask for your thoughts and recommendation from your own 300% engagement perspective what could be the most suitable structure we could have in the future. 
> 
> Thanks again for your unconditional service!
> 
> ---
> Carlos Raúl Gutiérrez 
> carlosraul at gutierrez.se 
> +506 8837 7176 
> Aparatado 1571-1000 
> COSTA RICA
> 
> El 2020-01-30 22:35, Rafik Dammak escribió: 
> 
> Hi all, 
> 
> The policy committee composition went through several changes with new representatives from constituencies and councillors (added in cc just in case). I think it is good opportunity now to discuss next steps and plan. It is also important to work as team and think about our role and duties as outlined in the charter and the expectations from NCSG members. 
> 
> A first action would be the election of a NCSG PC chair and agree on the process. It will be good to document the process for the future and one thing to add to the PC operating procedures project (on hold for a while and I will share the draft soon). The election will happen within PC members.  With regard to charter provision for reference: 
> "2.5.3. NCSG‑PC Leadership 
> 
> * A Chair will be elected or replaced from among the members of the NCSG‑PC by a 2/3 vote of the NCSG‑PC membership on a yearly basis.
> 
> -- The NCSG Chair may not serve in this role. 
> 
> * One or more Vice-Chairs may be chosen by the NCSG‑PC on a yearly basis."
> 
> I have served as PC chair for at least for 3 years and I will be term limited as councillor and PC member by AGM of this year. So thinking about transition in a way or another is critical. One way experimented before is also to have vice-chairs as the charter permits at least in term of workload. 
> 
> Another would be to think strategically for PC work for this year and not just on whatever tasks or deadlines comes to us. GNSO council had its SPS meeting last week and there were a lot of discussions about priorities and that will come to us as SG soon where we need to define our policy priorities for this year and share our input to council.  
> 
> Please let me know about your suggestions/ideas. Currently the monthly policy call is not a PC call per se but we can think if we need our separate call to brainstorming and conduct our business.  
> 
> Best, 
> 
> Rafik  
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