[NCSG-PC] Reminder PC Chair election / Vice-chairs appointments

[Rafik Dammak]

Hi all,

I am sending my SOI for the position of NCSG PC chair:

"I am honored to put my name for reelection for last term as NCSG Policy
Committee Chair as my term as councillor will end this AGM.
I am volunteering to continue for the rest in year in order to prepare for
transition and support new leadership for the policy committee and NCSG in
general.

My goals if elected would be to apply what we agreed as NCSG PC in our
first call, continue that discussion and finish remaining tasks in order to
improve our functioning and being more effective while taking into
consideration the current situation and challenges we are all living. The
policy committee has an important role to ensure NCSG effective
participation and representation in PDPs, following council activities and
build NCSG policy positions. I understand that we have to improve our
reporting, engagement with our members such as the monthly policy calls,
webinars and tweak their format, to formalize our operating procedures and
enhance our working methods, and engaging all PC members in the work and
discussion.

I commit to collaborate with the vice-chairs, the rest of NCSG leadership
and of the constituencies as we have some some challenges such as dealing
with ongoing PDPs and future work, and how to work mostly online including
ICANN meetings"

Best,

Rafik

Le mar. 21 avr. 2020 à 08:44, Rafik Dammak <rafik.dammak at gmail.com> a
écrit :

> Hi all,
>
> there were few comments/questions about the proposed process. I didn't see
> any objection . Adjusting the timeline and the process based on comments.
> and assuming there is support for the process (edits in red):
>
> 1- Nomination period: from 24th April to 1st May
>
> Nomination and self-nomination are both permitted from and within PC
> members (NCSG councillors, NCSG Chair, representatives from NCUC and NPOC
> to PC), for one year term for PC chair position.
> The nominee should accept the nomination and send a short SOI by the 1st
> May.
>
> 2- Election : 1st May to 8th May
>
> all PC members should vote. the GNSO support staff will act as the
> election officer. The options in the ballot should be the candidates who
> confirmed by the deadline and NOTA
>
> 3- Result: should be available by 9th May
>
> the candidate who get  2/3 vote of the NCSG‑PC membership will be
> declared winner.
>
> in case of nobody get the 2/3 vote a second round should be organized with
> the candidate who get most of votes against NOTA. if the candidate doesn't
> get 2/3 of votes, a new election process should be initiated asap.
>
> 4- Vice-chairs appointments:
>
> After PC chair confirmation, a call for interest should be made to have up
> to 2 vice-chairs. The appointment of the volunteers will be confirmed if
> there is no objection within PC.
>
> 5- the term of PC chair and vice-chairs is 1 year term.
>
> if there is no objection we will start this Friday.
>
> Best,
>
> Rafik
>
> Le jeu. 9 avr. 2020 à 09:11, Rafik Dammak <rafik.dammak at gmail.com> a
> écrit :
>
>> Hi all,
>>
>> following-up (with delay) on one the agreed action items which is the PC
>> chair election and vice-chairs appointment, I am proposing here a draft
>> process and timeline. it might sound formal compared to what we discussed
>> previously but I am using this a draft for building fully fledged process
>> in future:
>>
>> 1- Nomination period: from 17th to 24th April
>>
>> Nomination and self-nomination are both permitted from and within PC
>> members (NCSG councillors, NCSG Chair, representatives from NCUC and NPOC
>> to PC), for one year term for PC chair position.
>> The nominee should accept the nomination and send a short SOI by the 24th
>> April.
>>
>> 2- Election : from 27th April to 1st May
>>
>> all PC members should vote. the GNSO support staff will act as the
>> election officer. The options in the ballot should be the candidates who
>> confirmed by the deadline and NOTA
>>
>> 3- Result: should be available by 2nd May
>>
>> the candidate who get  2/3 vote of the NCSG‑PC membership will be
>> declared winner.
>>
>> 4- Vice-chairs appointments:
>>
>> After PC chair confirmation, a call for interest should be made to have
>> up to 2 vice-chairs. The appointment of the volunteers will be confirmed if
>> there is no objection within PC.
>>
>>
>> this is just draft process and should be fleshed out to documented for
>> future. I didn't outline all cases regarding the election for example.
>> After that, the next step will be to work on job description for those
>> positions.
>>
>> Please let me know your thoughts/comments on what is proposed.
>>
>> Best,
>>
>> Rafik
>>
>>
>> ---------- Forwarded message ---------
>> De : Rafik Dammak <rafik.dammak at gmail.com>
>> Date: lun. 2 mars 2020 à 09:35
>> Subject: NCSG Policy Committee meeting follow-up
>> To: ncsg-pc <ncsg-pc at lists.ncsg.is>
>>
>>
>> Hi all,
>>
>> as you know we had last week our PC meeting to discuss several items
>> regarding election, improvements etc. We got already some action item to
>> follow-up
>>
>> 1- PC chair Election: there was agreement to go with the idea of having
>> chair and 2 vice-chairs. The point was also to have proper open process
>> (that can be documented for future). so the action here is  to agree on
>> timeline and process (nomination, vote). it shouldn't be complicated. I
>> believe we can get this done in this month e.g. 1 week for nomination and 1
>> week for voting.
>> 2- Having a regular PC call, hopefully monthly call and coordinating more
>> with our NCSG reps to council. The action would be to agree on regular
>> day/time. I think that can be 2 weeks after NCSG Policy.
>> 3- Regarding documentation and development of workflow, I believe that
>> can be done with reworking again on PC operating procedure and documenting
>> previous activities. I am sharing here the PC operating procedures draft
>> being worked on before
>> https://docs.google.com/document/d/1G_M4wBGVEyXm30m79olplfF0RNkJnDwaVBBeldDfO8U/edit .
>> For anything missing, we can start first to identify that and have
>> volunteers to draft it. For Chair job description, I can use what I
>> presented and develop a draft.
>> 4- Sharing here the slides I presented in last call:
>> https://docs.google.com/presentation/d/1SnpMYmb6lTw1FqO6tvSqCdpgL-QMg1DJXIJGrx8vB6A/edit#slide=id.p
>> 5- for NCSG Policy call improvements, we will have the NCSG Policy call
>> in coming days and I will try to make some adjustments to extent of
>> possible. It might be shorter than usual as we will have NCSG meeting next
>> week. From April NCSG Policy call, we can start identifying other topics we
>> would like to cover other than council meeting and usual policy updates.
>>
>> One activity we will need to do soon and follow-up is to work about
>> prioritization. GNSO Council will discuss the GNSO future work soon and we
>> need to be ready and align our work around that. That also aligns with the
>> discussion we had about prioritizing our work and it starts with
>> identifying what is in the pipeline.
>>
>> let me know if I missed anything.
>>
>> Best.
>>
>> Rafik
>>
>>
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