[NCSG-PC] Fwd: ICANN67 | Cancún - Supported Travelers/Contractor Travelers Database Due // Thursday, 07 November 2019

Tue Oct 15 17:16:50 EEST 2019

Hi Stephanie,

Thanks
I am planning to attend.

Best,

Rafik

Le mar. 15 oct. 2019 à 23:00, U Of T <stephanie.perrin at mail.utoronto.ca> a
écrit :

>
> Incoming councillors, please note the travel deadlines for cancun and
> start your planning now.
> Stephanie
> Sent from my iPhone
>
> Begin forwarded message:
>
> *From:* Terri Agnew <terri.agnew at icann.org>
> *Date:* October 14, 2019 at 18:01:44 EDT
> *To:* Stephanie Perrin <stephanie.perrin at MAIL.UTORONTO.CA>, Maryam
> Bakoshi <maryam.bakoshi at icann.org>
> *Cc:* "gnso-secs at icann.org" <gnso-secs at icann.org>
> *Subject:* *ICANN67 | Cancún - Supported Travelers/Contractor Travelers
> Database Due // Thursday, 07 November 2019*
>
> 
>
> Dear all,
>
>
>
> In order to service your travel needs for ICANN67 in Cancún in a timely
> fashion, please submit your ICANN67 Meeting database to
> gnso-secs at icann.org by *Thursday, 07 November 2019 *in order to be
> submitted by deadline of 08 November 2019.
>
>
>
> As a reminder, for the AGM meeting only, incoming Councilors get funding,
> as well as the then-incumbent Councilors.
>
>
>
> A timely response would be appreciated in view of visa issues and the OFAC
> review. The deadline for submissions is critical to allow for confirmed
> reservation numbers as required for visa and travel arrangements.
>
> Moving forward, all tri-annual meeting *funded traveler lists are due 120
> days* prior to the next ICANN meeting. (This was formerly 90 days prior).
>
>
>
> *Benefits of having the list 120 Days Before the Meeting:*
>
>    - Allow ICANN to gather the documentation required (hotel and flight
>    confirmations) for funded travelers to apply for their visa.
>    - Allow enough time for funded travelers to complete and submit their
>    visa application, which often vary per ICANN Meeting location.
>    - Allow enough time for funded travelers to apply for a transit visa
>    (if required), which often vary per ICANN Meeting location.
>    - Allow ICANN to purchase less expensive airfares.
>    - Allow the travelers to plan their pre-and-post Meeting Travel in
>    advance.
>    - Allow ICANN to set-up funded travelers in advance as vendors with
>    Finance allowing us to wire their per diem funds in a timelier manner.
>
>
>
> Please note:
>
>    - GNSO supported traveler with a designated hotel accommodation
>    funding, a hotel room is automatically secured for you, please *DO NOT*
>    book your own hotel as it is un-reimbursable.
>    - All personal data provided to ICANN org in for purposes of providing
>    travel support for participants related to ICANN events will be processed
>    in accordance with the ICANN Privacy Policy [icann.org]
>    <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>.
>    Should you have any questions or concerns about this Privacy Policy and our
>    privacy practices, you may contact us at privacy at icann.org.
>
>
>
> Please note that when requesting travel support, in the interest of
> fairness and in light of budget restrictions we would like you to take the
> following into consideration:
>
>
>
> 1.               Respond timely to ICANN Travel regarding your upcoming
> travel.
>
> 2.               If you require a visa to enter the country, please make
> sure to acquire your visa immediately. Please contact the ICANN travel
> team to let them know you will need a visa.
>
> 3.               Requests past the deadline will be handled on a case by
> case basis by ICANN. All additional travelers added after the 90-day
> deadline are subject to availability, may NOT be placed in the same hotel
> as their funded traveler groups, and may not be able to attend due to visa
> issues.
>
> 4.               If possible please book direct travel requests. Detours
> and multi-stop trips are unfortunately not guaranteed.
>
> 5.               Strictly limit your travel from your home to the ICANN
> meeting venue.
>
> 6.               Approved date of arrival/departure for this meeting is
> *Thursday,* *19 March 2020 – Thursday, 26 March 2020*
>
> 7.               If travelers want to extend their stay this must be done
> at their own expense and should contact the hotel directly once the ICANN
> hotel confirmation has be sent to them.
>
> 8.               *Privately Booked Reservations*: ICANN will not refund
> or take over accommodations directly booked by the funded traveler. If a
> replacement has an existing hotel reservation, they will need to cancel
> their reservation and ICANN will not be able to take over their
> reservation.
>
>
>
>  Many thanks for your cooperation!
>
>
>
> With kind regards,
>
> *Terri*
>
> *            ---*
>
> *Terri Agnew*
>
> Operations Support - GNSO Lead Administrator
>
> Internet Corporation for Assigned Names and Numbers (ICANN)
>
> *Email:*  terri.agnew at icann.org
>
> *Skype ID:*  terri.agnew.icann
>
>
>
> Find out more about the GNSO by visiting: https://learn.icann.org/
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=o7Auz997kA-HPv9PHJCjFVZw7Pgo8krw4MxfqCwBrIU&e=>
>
> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGNSO&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=kWw4fQPNjw2lVKy1UjTxS2F0BmjEAzaDFWNmsYywbmE&e=>
>
> Transcripts and recordings of GNSO Working Group and Council events are
> located on the GNSO Master Calendar
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_group-2Dactivities_calendar&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=-L6chFfv0OperrXHHpTF722WnH3FZIutn4cS16IvpOg&e=>
>
> See All SO and AC events on the ICANN Global calendar [features.icann.org]
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__features.icann.org_calendar&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=0taOXq-TZ5RvYZD5y5XM8ZgMdRkEqKKPfKnH7MLSz-Q&s=BsFHXtE3rmlGUGukT3373Bvx8-FVC-RIkPexk6wnc78&e=>
>
>
>
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>
> _______________________________________________
> NCSG-PC mailing list
> NCSG-PC at lists.ncsg.is
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