[NCSG-PC] Fwd: Operating Procedures for allocation of travel slots at NCSG

[Ayden Férdeline]

Arsene, can you please advise if you are coming to Panama or not? I was understand the impression you were going to enter with a 'visa on arrival'? But maybe I am mistaken - please can you clarify urgently.

Best wishes, Ayden

‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐
On 18 June 2018 4:07 AM, Stephanie Perrin <stephanie.perrin at mail.utoronto.ca> wrote:

> June 4 Arsene said on the skype channel for councillors that he was not able to get a visa.  Should confirm, but that was what he said then.  It is a shame to waste the spot of someone else could come and participate.
>
> cheers SP
>
> On 2018-06-17 13:15, farzaneh badii wrote:
>
>> I didn't know Arsene is not able to come. Arsene, are you having issues? It might be too late to be able to transfer airfare perhaps but might be possible to transfer hotel room. Let me know as soon as possible. I'll give it a try as soon as Arsene confirms he cannot attend. Thanks much.
>>
>> Farzaneh
>>
>> On Sun, Jun 17, 2018 at 12:49 PM, Stephanie Perrin <stephanie.perrin at mail.utoronto.ca> wrote:
>>
>>> Since Arsene is not able to come either, is there a replacement action pending for his slot as well?
>>>
>>> Stephanie
>>>
>>> On 2018-06-17 08:25, farzaneh badii wrote:
>>>
>>>> Hi Ayden
>>>>
>>>> At thanks I had this guideline from Terri :
>>>>
>>>> ADDITIONS: All additional traveler requests MUST BE SUBMITTED 60 days prior to the meeting. The deadline date is " " . Requests past the 60-day deadline will be handled on a case by case basis by ICANN. All additional travelers added after the 90-day deadline are subject to availability and may NOT be placed in the same hotel as their funded traveler groups.
>>>>
>>>> REPLACEMENTS: TBD’s or drop replacements must be final 30 days prior to the meeting. The deadline date is "..". Replacement Requests past 30 days will be evaluated on a case by case basis by ICANN. Failure to replace TBD’s 30 days prior to the meeting will be considered a “Drop.” Replacements will be billed for the original request dates even with if travel dates are reduced for the replacement.
>>>>
>>>> I agree that transferring is not easy but previously, there was little attempt to do anything about it. So these operating procedures can help fix that.
>>>>
>>>> Farzaneh
>>>>
>>>> On Sun, Jun 17, 2018 at 6:12 AM, Ayden Férdeline <icann at ferdeline.com> wrote:
>>>>
>>>>> Thanks Farzi, I've made some suggested edits too.
>>>>>
>>>>> The proposed Travel Support Guidelines (currently out for public comment) note that "barring emergencies" (which are not defined) replacement supported travellers will only be possible if 60 days or more notice is given to ICANN org. I note this because of #6 of the procedure - just something to be aware of, I suppose. It might not always be so easy to re-allocate a travel slot to another community member.
>>>>>
>>>>> —Ayden
>>>>>
>>>>> ‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐
>>>>> On 17 June 2018 4:44 AM, Rafik Dammak <rafik.dammak at gmail.com> wrote:
>>>>>
>>>>>> Hi Farzaneh,
>>>>>>
>>>>>> I added few edits but I think it is quite exhaustive procedures.
>>>>>>
>>>>>> Best,
>>>>>>
>>>>>> Rafik
>>>>>>
>>>>>> Le dim. 17 juin 2018 à 10:57, farzaneh badii <farzaneh.badii at gmail.com> a écrit :
>>>>>>
>>>>>>> Please comment.
>>>>>>>
>>>>>>> Farzaneh
>>>>>>>
>>>>>>> ---------- Forwarded message ----------
>>>>>>> From: farzaneh badii <farzaneh.badii at gmail.com>
>>>>>>> Date: Sat, Jun 16, 2018 at 9:56 PM
>>>>>>> Subject: Operating Procedures for allocation of travel slots at NCSG
>>>>>>> To: NCSG List <NCSG-DISCUSS at listserv.syr.edu>
>>>>>>>
>>>>>>> Dear all please find attached a draft of operating procedures for the allocation of travel slots. I will share this with NCSG EC and PC as well for comments.
>>>>>>>
>>>>>>> You can comment on this document until 8th July, we will then discuss it at NCSG EC finalize it and send you the final version. If changes are made by EC after 8th July, we will inform you about it and give some time for comments and then approve at EC level.
>>>>>>>
>>>>>>> https://docs.google.com/document/d/1sSJWajPGAIz9_mwNFiS7YlUg5CYtKdN5HejtaVojXo0/edit?usp=sharing
>>>>>>>
>>>>>>> BestFarzaneh
>>>>>>>
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