[NCSG-PC] Fwd: [Epdp-dt] Reminder - input due by COB today!! Fwd: Notes & action items from EPDP DT meeting as well as Scope Section for review

Fri Jul 13 13:27:18 EEST 2018

Hi.

Please review the scope document and share you input here.

Best,

Rafik

---------- Forwarded message ---------
From: Marika Konings <marika.konings at icann.org>
Date: Fri, Jul 13, 2018, 6:07 PM
Subject: [Epdp-dt] Reminder - input due by COB today!! Fwd: Notes & action
items from EPDP DT meeting as well as Scope Section for review
To: epdp-dt at icann.org <epdp-dt at icann.org>

*Action item* *#3*: DT to review scope document as presented by Keith (*see
attached*) as soon as possible, ideally within the next 24 hours, but no
later than by Friday 13 July COB and share any comments / concerns with the
mailing list.

Begin forwarded message:

*From:* Marika Konings <marika.konings at icann.org>
*Date:* 11 July 2018 at 16:24:30 GMT+2
*To:* "epdp-dt at icann.org" <epdp-dt at icann.org>
*Subject:* *Notes & action items from EPDP DT meeting as well as Scope
Section for review*

Dear All,

Please find below the notes and action items from today’s EPDP DT meeting.
A reminder of the action items:

*Action item* *#1*: Staff to launch call to appoint members shortly after
this meeting.

*Action *item #2: Staff to update draft charter with updates as agreed (see
notes below).

*Action item* *#3*: DT to review scope document as presented by Keith (*see
attached*) as soon as possible, ideally within the next 24 hours, but no
later than by Friday 13 July COB and share any comments / concerns with the
mailing list.

*Action item #4*:  Keith to produce updated version by Saturday 14 July,
Sunday 15 July - small team to review updated version, Monday 16 July -
proposed final version shared with DT.

*Action item #5*: If there are concerns about any of the other remaining
items, please share those with the DT list (by Friday 13 July COB at the
latest).

Best regards,

Marika

*Notes & Action Items – EPDP DT Meeting – 11 July 2018*:

*These high-level notes are designed to help the DT navigate through the
content of the call and are not meant as a substitute for the transcript
and/or recording. The MP3, transcript, and chat are provided separately and
are posted on the wiki at https://community.icann.org/x/2wA5BQ
[community.icann.org]
<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_2wA5BQ&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=yr5oXnEw3p6BZAYY8jXsmeBbVr6Uap77u1aMEV2ItR8&s=PqkaePG172r4_pOcSHZ7Ldd25jOSN4G1Al0nP60koQ8&e=>.*

   - Objective of today's meeting is to finalize charter in view of Council
   consideration during 19 July Council meeting.
   - Considerable progress has been made on a number of items, including
   composition, as a result of compromises that have been made. Let's not
   loose sight of the goodwill that has made this progress possible.
   - Avoid temptation to look backwards or forwards, objective is to
   produce a charter, not to do the work of the EPDP Team.
   - Small team summary: held 3 meetings since Panama focused on
   composition and scope. Proposed composition text was shared with DT on
   Saturday 7 July. This language also included a role description. Scope has
   been the main focus of the last two meetings. Key points that have come out
   of the discussion: concerns around whether there should be a phased or
   parallel efforts - ultimately what needs to happen is that temp spec needs
   to be confirmed by 25 May 2018, but third party access is also important.
   Small team has identified a number of gating questions that need to be
   addressed before discussions can start on the broader access related
   questions not covered by the temp spec (not including the annex).
   - Team composition - as soon as in principle agreement has been reached,
   call for volunteers should be launched. See latest version as included in
   the draft charter documents that were circulated prior to the meeting. Note
   also the requirements to commit to a statement of participation, as
   outlined in the draft call for volunteers that was circulated. Not adhering
   to the statement of participation could result in suspension.
   - Vice-Chair(s): proposal to have 1 vice chair instead of the originally
   proposed two to keep the leadership team small. Consider leaving it up to
   the EPDP Team to decide whether it is one or two. How is neutrality of
   vice-chair addressed? Should this be mentioned in case of replacement of
   the chair? EPDP Team could communicate this as part of the selection
   process for vice-chair(s) so that expectations are clear. Agreement that it
   should be left up to the EPDP Team whether it appoints 1 or 2 vice-chairs,
   noting that should vice-chair steps into chair role, chair requirements
   will need to be adhered to. Update charter as well as call for vollunteers
   accordingly.
   - Proposed change to iii - replace 'and trademark law' with 'and other
   relevant topics'. Agreement.
   - Double check count of members/alternates/liaisons in charter and
   update if needed.

*Action item* *#1*: Staff to launch call to appoint members shortly after
this meeting.

*Action *item #2: Staff to update draft charter with updates as agreed (see
notes above).

*Scope*:

   - Good progress has been made by the small team, which is getting close
   to a stable document. Some challenges with the short turn around times and
   documents / comments that have been circulated between yesterday's meeting
   and now.
   - See latest version shared in Adobe Connect which Keith held the pen on
   bringing different aspects of the discussion together.
   - Some questions have been identified as gating questions which would
   form the pivot point to determine when further detailed discussions on
   access could start. Once those have been answered it would be reasonable to
   start discussions on the broader access questions.
   - Note that in relation to third deliverable on page 8 there is a
   reference to full consensus - this is probably the result of a copy /
   paste. To be corrected accordingly.
   - High level concerns need to be expressed as soon as possible, ideally
   during today's meeting.
   - Suggestion to not use the term "non-public registration data", it is
   "the personal and sensitive information of domain name registrants".
   Concern about consistency - need to make sure whathever is used aligns with
   what is in the Temp spec.
   - See objectives & goals section for the expected deliverables as well
   as expected timing.
   - Timeline currently in the charter is only specific to temp spec
   related questions, needs updating to reflect this second part dealing with
   access.
   - Important to be in a position to adopt the charter and demonstrate a
   united front at the upcoming Council meeting.
   - Ideally have all comments in by Friday so that final version is
   produced over the weekend (Sat - Keith to produce updated version, Sunday -
   small team to review, Monday - final version to DT).
   - Ideally no changes to any of the sections of the charter after Tuesday.

*Action item* *#3*: DT to review scope document as presented by Keith as
soon as possible, ideally within the next 24 hours, but no later than by
Friday 13 July COB and share any comments / concerns with the mailing list.

*Action item #4*:  Keith to produce updated version by Saturday 14 July,
Sunday 15 July - small team to review updated version, Monday 16 July -
proposed final version shared with DT

*Remaining items*:

   - Who reviews EOI applications? Proposal to have Council leadership and
   SSC leadership (Susan, Chair and Maxim, Vice-Chair) review the EOIs.
   Agreement to move forward as proposed (Council leadership plus SSC
   leadership). How to deal with Chair affirmation? Consider having selection
   committee decide by full consensus as all SGs are represented through
   Council leadership and SSC chairs. Agreement to have Council leadership +
   SSC leadership make a recommendation by full consensus to the GNSO Council.
   - If there are concerns about any of the other items, please share those
   with the DT list (by Friday COB at the latest).

*Action item #5*: If there are concerns about any of the other remaining
items, please share those with the DT list (by Friday COB at the latest).

*Marika Konings*

*Vice President, Policy Development Support – GNSO, Internet Corporation
for Assigned Names and Numbers (ICANN) *

*Email: marika.konings at icann.org <marika.konings at icann.org>  *

*Follow the GNSO via Twitter @ICANN_GNSO*

*Find out more about the GNSO by taking our interactive courses
<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages
<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-efforts.htm#newcomers>.
*

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