[PC-NCSG] Draft call for CSCG and GNSO Review Re: Policy call time

Thu Sep 1 13:53:28 EEST 2016

Agreed.

----------------------------------------
 From: "David Cake" <dave at davecake.net>
Sent: Thursday, September 1, 2016 10:02 AM
To: "Marilia Maciel" <mariliamaciel at gmail.com>
Cc: "Edward Morris" <egmorris1 at toast.net>, "NCSG-Policy Policy NCSG-Policy" <pc-ncsg at ipjustice.org>
Subject: Re: Draft call for CSCG and GNSO Review Re: [PC-NCSG] Policy call time   
I think the first occurrence of IGC should read CSCG. Otherwise looks ok to me.    
     On 1 Sep 2016, at 3:38 PM, Marilia Maciel <mariliamaciel at gmail.com> wrote:
    Dear all,  
 I have prepared a call for both positions. Please react with your comments and suggestions so we can send it to the NCSG list as soon as possible.

 Thanks
 Marilia

Dear members of NCSG,     

Our stakeholder group needs to select representatives for two positions:    

1. One representative at the Civil Society Coordination Group (CSCG)   

2. Two members (primary and alternate) to the GNSO Review Working Group     

This is call for volunteers who would be willing to serve on these positions. Statements of Interest should be sent to the NCSG list until the 3rd of September 11:59 UTC. Please on the subject line: "SOI [your name] CSCG" or "SOI [your name] GNSO review".     

The selection process will be conducted by the members of the NCSG Policy Committee by means of finding rough consensus. The criteria that will be used to evaluate the candidates is explained in each of the sections below.      

 CSCG - MEMBER REPRESENTATIVES     

For more info about the job of the CSCG, please do refer to their website.     

The new IGC Rep will serve for a period of 2 years starting September 2016 (to September 2018) and I will be stepping down from this role next year (in September 2017) after we have elected a new Co-coordinator in replacement of Analia (whose term expires in January 2017).     

Description:    

This position will not always require much of your time though it can happen during Nomcoms or working groups. So we need someone who knows a lot about IGF, MAG selection process and understands civil society in the IG area as a whole. We need someone who has been active on the IGC for quite a while and who can speak our positions.     

Role of Representatives:   

The duties of members are to:   

1. Consider the interests of civil society as a whole,   

2. Serve on Nomcoms regularly as required,   

3. Communicate with their coalitions on CSCG developments.     

The Statement of Interest (SOI) will have this info:   

. Name, declared region of residence, gender and employment   

. Reasons for willingness to take on this task (max 200 words)   

. Qualifications for this position (max 200 words)   

. Statement of availability for the time the position requires (max 200 words)   

. The nominee's statement may also include any other information the candidate believes in relevant (max 200 words).     

MEMBERS IN GNSO REVIEW WORKING GROUP     

In Brief     

The Generic Names Supporting Organization (GNSO) Council adopted the Charter of the GNSO Review Working Group during its meeting on 21 July 2016. This Working Group is tasked to develop an implementation plan for the GNSO Review recommendations which were recently adopted by the ICANN Board. This is the Call for Volunteers to join this Working Group. Anyone interested in the GNSO Review and contributing to the development of the implementation plan and subsequent implementation is encouraged to volunteer.     

What This Working Group Will Do     

Per the GNSO Review Working Group Charter the GNSO Review Working Group will be responsible for developing an implementation plan, containing a realistic timeline for the implementation, definition of desired outcomes and a way to measure current state as well as progress toward the desired outcome for the GNSO Review recommendations adopted by the ICANN Board (thirty-four (34) recommendations of the Final Report of the Independent Examiner (i.e. all recommendations excluding recommendations 23 and 32). This implementation plan is to be submitted for approval to the GNSO Council, followed by consideration by the ICANN Board. Following the approval of the implementation plan, the Working Group is also expected to execute and oversee the implementation of the GNSO Review recommendations unless specified differently in the implementation plan.     

The GNSO Review Working Group will also be responsible for considering any new requests by the GNSO Council concerning issues related to the GNSO Council processes and procedures and to Working Group guidelines that have been identified either by the GNSO Council, or a group chartered by the GNSO Council, as needing discussion. However, the first priority of the Working Group will be the development of an implementation plan and the subsequent implementation of the GNSO Review recommendations.      

Timeline and Deliverables     

The GNSO Review Working Group is expected to deliver the implementation plan to the GNSO Council for consideration at the GNSO Council meeting at ICANN57 at the latest in order to meet the Board set objective of 'an implementation plan, containing a realistic timeline for the implementation, definition of desired outcomes and a way to measure current state as well as progress toward the desired outcome, shall be submitted to the Board as soon as possible, but no later than six (6) months after the adoption of this resolution'i.e., December 2016.      

How to Join     

Each GNSO Stakeholder Group and/or Constituency will identify one primary and one alternate member to serve on the GNSO Review Working Group. In addition to these appointed members, anyone interested will be able to join this working group as a participant or observer.  Please note that participants are expected to attend conference calls and to actively participate in online discussions.  Observers can follow the group's work on the mailing list but can neither send to the mailing list nor participate actively in the calls.     

NCSG policy committee will conduct a selection of the primary and alternate member to serve on the GNSO Review Working Group. Please, include in your statement of interest:   

1.    Knowledge or practical experience with GNSO's policy development process    

2.    Knowledge of GNSO's operational procedures   

3.   Previous experience in other GNSO working groups or in working with other stakeholder groups.  

4.   Comment on your time and availability to engage in GNSO review working group.  

Further information and preparation     

For those interested in volunteering for this effort, you are encouraged to review the following materials:   

GNSO Review Recommendations   

Independent Examiner Final Report   

Frequently Asked Questions    

   On Thu, Sep 1, 2016 at 4:01 AM, David Cake <dave at davecake.net> wrote:       On 1 Sep 2016, at 6:01 AM, Edward Morris <egmorris1 at toast.net> wrote:
    Hi Amr,

 Thanks for this.

 In fairness to everyone, including both constituencies,

While of course both constituencies have reps on the PC, a public call on the NCSG list sounds like a sensible idea that should have been done a couple of weeks ago. 
     I'd suggest sending out a call for both positions with an extremely tight (as in 2 days or so) deadline for reply. 

That sounds reasonable, though PC members need to be prepared to respond within that deadline. If that means not all views are represented due to lack of response within that short period, so be it. 
     Then impose the same type of deadline, perhaps even as short as 24 hours, for the PC to select. We need to get this done pronto but I'd rather err on the side of inclusion if we can.

 Would this work?

Agreed. We probably don't have time for a formal vote as we did for the CCWG replacement role, so PC members need to be prepared to engage and make a decision via email. 

 David         
 Thanks for considering,

 Ed

----------------------------------------
 From: "Amr Elsadr" <aelsadr at egyptig.org>
Sent: Wednesday, August 31, 2016 10:52 PM
To: "NCSG-Policy Policy NCSG-Policy" <pc-ncsg at ipjustice.org>
Subject: Re: [PC-NCSG] Policy call time    
   Hi,

   It'd be really great if the PC can get these appointments settled as soon as possible. Do we need to send out a call for volunteers for the CSCG2 appointment? And do we want to do the same for the GNSO Review WG, or select our members from those who have already signed up as participants?

   Answers to these questions may help us move things along.

   Thanks.

   Amr
       On Aug 31, 2016, at 8:58 AM, William Drake <wjdrake at gmail.com> wrote:
     Hi    
   I would strongly support letting CSCG have some Cake :-)

   Bill
         On Aug 31, 2016, at 08:56, David Cake <dave at davecake.net> wrote:
     If no one else is interested in taking up this responsibility, I'd be willing to do so. I'm also a member of some of the other groups represented on the CSCG, and I've served on a NomCom for one of them (IGC).    That said, I'm only offering because this is overdue and has had no discussion or interest at all - there are certainly several people I think are better qualified, and I would encourage them to indicate their interest. 

   David
          On 30 Aug 2016, at 12:59 AM, Robin Gross <robin at ipjustice.org> wrote:
     Just a quick reminder that NCSG PC needs to pick a 2nd person to serve on the Civil Society Coordination Group (CSCG).  Here's the announcement again:    
        Begin forwarded message:
    From: Robin Gross <robin at ipjustice.org>
   Date: August 12, 2016 at 7:29:39 AM PDT
   To: NCSG List <NCSG-DISCUSS at LISTSERV.SYR.EDU>
   Cc: NCSG-Policy <pc-ncsg at ipjustice.org>
   Subject: [PC-NCSG] Civil Society Coordination Group Process Adjustments
       All,  

The Civil Society Coordination Group (CSCG) is making some small changes, including each coalition will soon have 2 representatives on the CSCG and a regular process for selecting chairs / co-chairs.  Previously CSCG members, including NCSG, only had representative per coalition (me).  But beginning this September, NCSG can have 2 representatives on the group.  Details are below.     As per NCSG's charter, I leave it up to Tapani and NCSG's Policy Committee to fill new slot on the CSCG.

   Thanks,
   Robin

======================================================  

CSCG - MEMBER REPRESENTATIVES  Each coalition member has two (2) representatives, chosen according to their own internal processes, on the CSCG.  

Each representative serves a term of two years, staggered so that there is an annual replacement of one representative per coalition.  

Representatives can serve two consecutive terms, but must then stand down for at least 12 months before being eligible for further selection.   

Replenishment should take place in September of each calendar year. (note: for the initial establishment of member representatives in 2016, each coalition should nominate which of its members should serve a two year term, and which a one year term. Any time served prior to 2016 does not count in new procedures being adopted))   

The duties of members are to  

1. Consider the interests of civil society as a whole  

2. Serve on Nomcoms regularly as required  

3. Communicate with their coalitions on CSCG developments   

CHAIR STRUCTURE   

A Chair, and up to 2 Co-chairs, will be selected by CSCG member representatives  for two year terms.   

Each September (as necessary when chair and co-chair member terms expire), the CSCG members will select Chairs and Co-chairs.   

It is up to the CSCG to determine whether Chairs and Co-chairs are selected from the CSCG membership, or whether mutually agreed to representatives from broader civil society are approached to take on these tasks.    

Where an elected Chair is a coalition representative, the coalition will be given the option to nominate a replacement representative.  

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         On Aug 29, 2016, at 8:47 AM, Marilia Maciel <mariliamaciel at gmail.com> wrote:
     I could make it tomorrow or Wednesday.    M

     On Mon, Aug 29, 2016 at 4:51 PM, Milan, Stefania <Stefania.Milan at eui.eu> wrote:     i could make it tomorrow (except 6-9pm CET) but busy whole day on Wednesday for the annual dead-boring diploma ceremony

Sent from my iPhone

On Aug 29, 2016, at 16:49, Stephanie Perrin <stephanie.perrin at mail.utoronto.ca> wrote:

There is the usual RDS call tomorrow, 16:00 UTC.    

I have house guests and may not be available.    

Stephanie       On 2016-08-29 10:25, Tapani Tarvainen wrote:

 Dear PC members,  My apologies for being late with this. There's a council call on Thursday as you know, and we should have a policy call before it as usual.  Unfortunately I am tied tomorrow almost all day - the only time I could manage tomorrow is 0400 UTC.  Alternatively, we could move it to Wednesday. I'll look at possible timeslots then and probably set up a doodle poll in a moment, but if you can immediately point to some times you know won't work (some other meetings you will be or know some of our councillors will be), please let me know ASAP.  Thank you,     

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  Media Change & Innovation Division, IPMZ
  University of Zurich, Switzerland
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  www.williamdrake.org
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