[PC-NCSG] Fwd: NCSG Meeting Request - Helsinki
Stephanie Perrin
stephanie.perrin
Thu May 12 17:21:54 EEST 2016
It is certainly important to figure out how to make the policy committee
work better. Personally, however, as indicated in the draft proposal
sent to Tapani re this meeting request, I think we need to focus on our
collective strategy regarding the many pdps we are staffing. Can we not
discuss policy committee issues on the list? Seems a bit dry and
frankly we need the chairs to discuss their collective frustrations and
experiences first. This time is precious, and those of us on PDPs want
input from our colleagues so that we have a collective front. We also
want to provide enough information to new folks to keep them motivated
to attend and participate.
cheers Stephanie
On 2016-05-12 9:58, Edward Morris wrote:
> A session focused on making the PC work better, as suggested by Matt
> in terms of specific items below, could be useful.
>
> Marilia, Wendy, Avri, Amr ...some of our most experienced and talented
> volunteers have Chaired the PC since I have been here but it never
> seems to quite work. If we could focus on this specific problem and
> come out with some work arounds it could be a very valuable session.
>
> Ed
>
> Sent from my iPhone
>
> On 12 May 2016, at 13:46, Matthew Shears <mshears at cdt.org
> <mailto:mshears at cdt.org>> wrote:
>
>> At a minimum I think we should have a PC meeting in which we discuss
>> the key issues/WGs, how we populate them, what are the priorities, etc.
>>
>> Matthew
>>
>> On 5/9/2016 11:28 AM, Rafik Dammak wrote:
>>> Hi Tapani,
>>>
>>> thanks for the note
>>> yes it makes sense to see if NCSG PC wants some internal meetings:
>>> - all slots are filled with GNSO council meetings, PDP WGs' meetings
>>> and cross-community sessions
>>> - it is not clear if we can have an internal session in parallel
>>> with those meetings.
>>> - it seems that SG/C will organize internal sessions during lunch
>>> time http://gnso.icann.org/mailing-lists/archives/council/msg18578.html.
>>> - there is fewer chance to have the breakfast slot
>>>
>>> I think we have to see what we would like to achieve by those
>>> internal sessions, having in mind that the schedule as it is now, is
>>> quite crammed. do we want to use them as preparatory session like
>>> for WGs discussion,for cross-community topics, for wrap-up, briefing
>>> or preparing for GNSO council meeting?
>>>
>>> Best,
>>>
>>> Rafik
>>>
>>> 2016-05-09 18:47 GMT+09:00 Tapani Tarvainen
>>> <ncsg at tapani.tarvainen.info <mailto:ncsg at tapani.tarvainen.info>>:
>>>
>>> Hi all,
>>>
>>> Given that Helsinki is supposed to be policy-centred meeting,
>>> I think I'll drop this to the Policy Committee.
>>>
>>> What kind of meetings do we want?
>>>
>>> Note deadline in just over a week.
>>>
>>> If desired we can also discuss this in tomorrow's policy call.
>>>
>>> Tapani
>>>
>>> ----- Forwarded message from Glen de Saint G??ry
>>> <Glen at icann.org> -----
>>>
>>> Dear Tapani,
>>> Would you please provide the following information for your
>>> Stakeholder Group/Constituency meeting requests for the Helsinki
>>> Policy Forum. Please let me have these no later than 18 May 2016.
>>> Attached please find the GNSO Draft schedule for Policy meetings
>>> in Helsinki and the ICANN56 Block Schedule
>>> <https://community.icann.org/display/ccmeetschedplan/Meeting+Schedule+Planning>
>>> Planning.? We hope that these two schedules will help you find
>>> suitable non conflicting slots for any other Policy related
>>> meetings your groups may like to schedule during the week.
>>> Since the Policy Forum meeting will only be four days long and
>>> different from other typical meetings that have been held there
>>> will be a certain restriction of meeting space. However there
>>> will be restricted space available each day for some GNSO
>>> related meetings from 08:00-18:30 with full AV facilities.
>>> Bi-lateral meetings with the GNSO Council as well as Stakeholder
>>> Group/Constituency meeting requests will be sent to the GNSO
>>> Council chair and vice chairs for their consideration before
>>> they are published on the schedule.
>>>
>>> Please note that private meetings held over the lunch break
>>> should fall in with the lunch break time slots which are
>>> 12:00-13:30.
>>> Please provide a Session Title, and Overview for each meeting
>>> Who Should Attend?
>>>
>>> All publicly posted sessions MUST have a description. What is
>>> the session about? Who is the audience? Speakers?
>>> * a breakdown of topics to be discussed
>>> * a list of speakers/panellists split up according to relevant
>>> subject
>>> * an explanation of the session's goals and expected outcomes
>>> * hyperlinks to relevant documentation.
>>>
>>> The objective is to ensure that community leaders and
>>> participants, especially remote participants, are able to
>>> evaluate whether or not this is a session they wish to attend,
>>> so the more information you can give about it the better.
>>>
>>> ??? ? ? ? Preferred? Day/Time - please state
>>> Avoid overlapping regularly scheduled breaks (see below).
>>>
>>> ??? ? ? ? Estimated Number of Attendees
>>>
>>> ??? ? ? ? Remote Participation
>>> Will you have remote presenters
>>>
>>> ??? ? ? ? Audio Visual Requirements
>>> ? ? ? ? ? ? ? ? ? ? ? ? Please note any special
>>> requests with regard to:
>>> Adobe connect, - name of person who could run Adobe Connect
>>> audio streaming,
>>> recording,
>>> transcription,
>>> teleconferencing,
>>> Presentation lap top,
>>> Audio connection to the presentation laptop (video to show, etc).
>>>
>>> ? Please note: Kindly inform the Technical Staff in the room
>>> when you will be breaking for morning/afternoon coffee breaks
>>> and lunch breaks so that they are there to restart the audio
>>> streaming, the recordings and the phone lines.
>>>
>>> Helsinki Schedule - time blocks
>>> 08:00-09:00? ? 60 min (Welcome on Monday Only)
>>> 09:15-10:30? ? 75 min
>>> 10:30-10:45? ? 15 min COFFEE BREAK
>>> 10:45-12:00? ? 75 min
>>> 12:00-13:30? ? 90 min LUNCH BREAK
>>> 13:30-14:45? ? 75 min
>>> 14:45-15:15? ? 30 min COFFEE BREAK
>>> 15:15-16:45? ? 90 min CROSS COMMUNITY DISCUSSIONS
>>> 17:00-18:30? ? 90 min CROSS COMMUNITY DISCUSSIONS
>>>
>>> Given that this is the first time we are experimenting with the
>>> meeting B format, it is still unclear what room availability
>>> there will be so please be patient & understanding, we will do
>>> our best to accommodate your meetings.
>>> Please let me know if you have any questions or concerns.
>>> Thank you so much.
>>> Kind regards.
>>>
>>> Glen
>>>
>>> Glen de Saint G??ry
>>> GNSO Secretariat
>>>
>>> ----- End forwarded message -----
>>>
>>>
>>> _______________________________________________
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>>> http://mailman.ipjustice.org/listinfo/pc-ncsg
>>>
>>>
>>>
>>>
>>> _______________________________________________
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>>> PC-NCSG at ipjustice.org
>>> http://mailman.ipjustice.org/listinfo/pc-ncsg
>>
>> --
>>
>> Matthew Shears | Director, Global Internet Policy & Human Rights Project
>> Center for Democracy & Technology |cdt.org <http://cdt.org>
>> E:mshears at cdt.org | T: +44.771.247.2987
>>
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