[PC-NCSG] Fwd: NCSG Meeting Request - Helsinki
Matthew Shears
mshears
Thu May 12 15:45:47 EEST 2016
At a minimum I think we should have a PC meeting in which we discuss the
key issues/WGs, how we populate them, what are the priorities, etc.
Matthew
On 5/9/2016 11:28 AM, Rafik Dammak wrote:
> Hi Tapani,
>
> thanks for the note
> yes it makes sense to see if NCSG PC wants some internal meetings:
> - all slots are filled with GNSO council meetings, PDP WGs' meetings
> and cross-community sessions
> - it is not clear if we can have an internal session in parallel with
> those meetings.
> - it seems that SG/C will organize internal sessions during lunch time
> http://gnso.icann.org/mailing-lists/archives/council/msg18578.html.
> - there is fewer chance to have the breakfast slot
>
> I think we have to see what we would like to achieve by those internal
> sessions, having in mind that the schedule as it is now, is quite
> crammed. do we want to use them as preparatory session like for WGs
> discussion,for cross-community topics, for wrap-up, briefing or
> preparing for GNSO council meeting?
>
> Best,
>
> Rafik
>
> 2016-05-09 18:47 GMT+09:00 Tapani Tarvainen
> <ncsg at tapani.tarvainen.info <mailto:ncsg at tapani.tarvainen.info>>:
>
> Hi all,
>
> Given that Helsinki is supposed to be policy-centred meeting,
> I think I'll drop this to the Policy Committee.
>
> What kind of meetings do we want?
>
> Note deadline in just over a week.
>
> If desired we can also discuss this in tomorrow's policy call.
>
> Tapani
>
> ----- Forwarded message from Glen de Saint G?ry <Glen at icann.org
> <mailto:Glen at icann.org>> -----
>
> Dear Tapani,
> Would you please provide the following information for your
> Stakeholder Group/Constituency meeting requests for the Helsinki
> Policy Forum. Please let me have these no later than 18 May 2016.
> Attached please find the GNSO Draft schedule for Policy meetings
> in Helsinki and the ICANN56 Block Schedule
> <https://community.icann.org/display/ccmeetschedplan/Meeting+Schedule+Planning>
> Planning. We hope that these two schedules will help you find
> suitable non conflicting slots for any other Policy related
> meetings your groups may like to schedule during the week.
> Since the Policy Forum meeting will only be four days long and
> different from other typical meetings that have been held there
> will be a certain restriction of meeting space. However there will
> be restricted space available each day for some GNSO related
> meetings from 08:00-18:30 with full AV facilities.
> Bi-lateral meetings with the GNSO Council as well as Stakeholder
> Group/Constituency meeting requests will be sent to the GNSO
> Council chair and vice chairs for their consideration before they
> are published on the schedule.
>
> Please note that private meetings held over the lunch break should
> fall in with the lunch break time slots which are 12:00-13:30.
> Please provide a Session Title, and Overview for each meeting
> Who Should Attend?
>
> All publicly posted sessions MUST have a description. What is the
> session about? Who is the audience? Speakers?
> * a breakdown of topics to be discussed
> * a list of speakers/panellists split up according to relevant subject
> * an explanation of the session's goals and expected outcomes
> * hyperlinks to relevant documentation.
>
> The objective is to ensure that community leaders and
> participants, especially remote participants, are able to evaluate
> whether or not this is a session they wish to attend, so the more
> information you can give about it the better.
>
> ? Preferred Day/Time - please state
> Avoid overlapping regularly scheduled breaks (see below).
>
> ? Estimated Number of Attendees
>
> ? Remote Participation
> Will you have remote presenters
>
> ? Audio Visual Requirements
> Please note any special requests with
> regard to:
> Adobe connect, - name of person who could run Adobe Connect
> audio streaming,
> recording,
> transcription,
> teleconferencing,
> Presentation lap top,
> Audio connection to the presentation laptop (video to show, etc).
>
> Please note: Kindly inform the Technical Staff in the room when
> you will be breaking for morning/afternoon coffee breaks and lunch
> breaks so that they are there to restart the audio streaming, the
> recordings and the phone lines.
>
> Helsinki Schedule - time blocks
> 08:00-09:00 60 min (Welcome on Monday Only)
> 09:15-10:30 75 min
> 10:30-10:45 15 min COFFEE BREAK
> 10:45-12:00 75 min
> 12:00-13:30 90 min LUNCH BREAK
> 13:30-14:45 75 min
> 14:45-15:15 30 min COFFEE BREAK
> 15:15-16:45 90 min CROSS COMMUNITY DISCUSSIONS
> 17:00-18:30 90 min CROSS COMMUNITY DISCUSSIONS
>
> Given that this is the first time we are experimenting with the
> meeting B format, it is still unclear what room availability there
> will be so please be patient & understanding, we will do our best
> to accommodate your meetings.
> Please let me know if you have any questions or concerns.
> Thank you so much.
> Kind regards.
>
> Glen
>
> Glen de Saint G?ry
> GNSO Secretariat
>
> ----- End forwarded message -----
>
>
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>
>
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--
Matthew Shears | Director, Global Internet Policy & Human Rights Project
Center for Democracy & Technology | cdt.org
E: mshears at cdt.org | T: +44.771.247.2987
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