[PC-NCSG] Fwd: NCSG Meeting Request - Helsinki

[Tapani Tarvainen]

Hi all,

Given that Helsinki is supposed to be policy-centred meeting,
I think I'll drop this to the Policy Committee.

What kind of meetings do we want?

Note deadline in just over a week.

If desired we can also discuss this in tomorrow's policy call.

Tapani

----- Forwarded message from Glen de Saint G?ry <Glen at icann.org> -----

Dear Tapani,
Would you please provide the following information for your Stakeholder Group/Constituency meeting requests for the Helsinki Policy Forum. Please let me have these no later than 18 May 2016.
Attached please find the GNSO Draft schedule for Policy meetings in Helsinki and the ICANN56 Block Schedule <https://community.icann.org/display/ccmeetschedplan/Meeting+Schedule+Planning> Planning.  We hope that these two schedules will help you find suitable non conflicting slots for any other Policy related meetings your groups may like to schedule during the week.
Since the Policy Forum meeting will only be four days long and different from other typical meetings that have been held there will be a certain restriction of meeting space. However there will be restricted space available each day for some GNSO related meetings from 08:00-18:30 with full AV facilities.
Bi-lateral meetings with the GNSO Council as well as Stakeholder Group/Constituency meeting requests will be sent to the GNSO Council chair and vice chairs for their consideration before they are published on the schedule.

Please note that private meetings held over the lunch break should fall in with the lunch break time slots which are 12:00-13:30.
Please provide a Session Title, and Overview for each meeting
Who Should Attend?

All publicly posted sessions MUST have a description. What is the session about? Who is the audience? Speakers?
* a breakdown of topics to be discussed
* a list of speakers/panellists split up according to relevant subject
* an explanation of the session's goals and expected outcomes
* hyperlinks to relevant documentation.

The objective is to ensure that community leaders and participants, especially remote participants, are able to evaluate whether or not this is a session they wish to attend, so the more information you can give about it the better.

?        Preferred  Day/Time - please state
Avoid overlapping regularly scheduled breaks (see below).

?        Estimated Number of Attendees

?        Remote Participation
Will you have remote presenters

?        Audio Visual Requirements
                        Please note any special requests with regard to:
Adobe connect, - name of person who could run Adobe Connect
audio streaming,
recording,
transcription,
teleconferencing,
Presentation lap top,
Audio connection to the presentation laptop (video to show, etc).

 Please note: Kindly inform the Technical Staff in the room when you will be breaking for morning/afternoon coffee breaks and lunch breaks so that they are there to restart the audio streaming, the recordings and the phone lines.

Helsinki Schedule - time blocks
08:00-09:00    60 min (Welcome on Monday Only)
09:15-10:30    75 min
10:30-10:45    15 min COFFEE BREAK
10:45-12:00    75 min
12:00-13:30    90 min LUNCH BREAK
13:30-14:45    75 min
14:45-15:15    30 min COFFEE BREAK
15:15-16:45    90 min CROSS COMMUNITY DISCUSSIONS
17:00-18:30    90 min CROSS COMMUNITY DISCUSSIONS

Given that this is the first time we are experimenting with the meeting B format, it is still unclear what room availability there will be so please be patient & understanding, we will do our best to accommodate your meetings.
Please let me know if you have any questions or concerns.
Thank you so much.
Kind regards.

Glen

Glen de Saint G?ry
GNSO Secretariat

----- End forwarded message -----