From caseyadeleye at gmail.com Mon Jun 19 17:38:46 2023 From: caseyadeleye at gmail.com (Casey Adeleye) Date: Mon, 19 Jun 2023 15:38:46 +0100 Subject: [NCSG-FC] How Do We Proceed? Message-ID: Dear sir/ma, Greetings of the day to you from Nigeria. Is there any mandate for this committee? How do we proceed in carrying out our duties? Regards, Peter O. Adeleye (Casey) -------------- next part -------------- An HTML attachment was scrubbed... URL: From julf at julf.com Wed Jun 21 20:50:54 2023 From: julf at julf.com (Johan Helsingius) Date: Wed, 21 Jun 2023 19:50:54 +0200 Subject: [NCSG-FC] How Do We Proceed? In-Reply-To: References: Message-ID: <99fd9b88-4361-31d5-2fdb-984caa7be54f@julf.com> Dear Casey, > Is there any mandate for this committee? How do we proceed in carrying > out our duties? This is what the NCSG Charter (at https://community.icann.org/display/gnsononcomstake/Charter) says: 2.6 The Financial Committee The NCSG Finance Committee is responsible for the following: Elect a Chair who will also serve as NCSG Treasurer; Determine rates for voluntary contributions from members; Develop and deploy a fund?raising plan for the NCSG; Work with the ICANN staff to determine levels of support available to the NCSG; Work with ICANN finance officers to insure the NCSG and its Constituencies receive fair and equivalent financial support from ICANN; Accounting for any funds received by the NCSG from any source. This accounting will include the following: - All funds raised by voluntary membership fees or otherwise must be held in a separate NCSG account. - Proper controls must be implemented. - Regarding Expenditures: All expenditures under 500 Euro may be made on the authority of the NCSG Treasurer All expenditures over 500 Euro must be approved by the NCSG?FC - Financial reports must be prepared annually and be made public. Provide internal conflict resolution process regarding funds. Provide the oversight of the Treasurer function. Fulfill any other accounting, auditing or other prescribed financial requirements as set by the ICANN Board of Directors for organizations within the ICANN structure. Document methods and procedures used for accounting, reporting and budget creation. Such documentation is subject to review by the NCSG?EC. 2.6.1. NCSG?FC Composition. The NCSG Finance Committee (FC) shall be comprised of one representative from each Recognized Constituency. Each Candidate Constituency is entitled to appoint an observer. The NCSG Chair will participate as an ex?officio member of the NCSG?FC and will be included in consensus process and votes. The FC may invite other members as needed to meet its goals and responsibilities. 2.6.2. NCSG?FC Decision making By default NCSG?FC decisions are made by rough consensus of its members. Rough consensus means that while all members do not need to agree and that no single member can veto a decision, all views must be heard and considered. Any minority views must be recorded along with the decisions. 2.6.3. NCSG?FC Leadership A Chair from among the members of the NCSG?FC will be elected by a 2/3 vote of the NCSG?FC membership. The chair will be responsible for filling any necessary Treasurer functions for the NCSG. The NCSG Chair may not serve in this role. One or more vice chairs may be chosen by the NCSG?FC on a yearly basis. 2.6.4. NCSG?FC Work Process As much as possible, all work will be done using Internet tools, including, inter alia, o email; o wiki usage (Note: such a wiki will be publicly viewable though editing may be restricted to members of the NCSG?FC); o online document collaboration tools, for example Google Document, Google Wave and other available network cloud based tools. When necessary teleconferences will be scheduled. A scheduling tool will be used to attempt to find a time when all members can attend. Unless all members can attend the teleconference, any decisions made at a teleconference will be provisional until full consensus is determined. When possible, as enabled for example by an ICANN meeting, a face-to-face meeting of the NCSG?FC will be held. As with teleconferences, if all members cannot attend, any decisions made will need to be verified before being considered final. 2.6.5. NCSG?FC Mailing List All NCSG?FC full members and observers will be subscribed to the NCSG?FC mailing list; The NCSG?FC list will maintain an open archive; For non?subscribers, the list will be moderated. Comments from NCSG members relevant to ongoing discussions will be forwarded to the NCSG?FC list by the list moderator. 2.6.6. NCSG?FC Observers Any observer to the NCSG?FC will have full participation rights except will not be counted in any consensus process or vote. Elected or appointed representative from NCSG Candidate Constituencies will be given observer status. 2.7 Data Retention The NCSG Chair, the NCSG-EC, the NCSG-PC, and the NCSG-FC are responsible for maintaining any information used in making decisions for at least 4 years. From caseyadeleye at gmail.com Thu Jun 22 15:15:30 2023 From: caseyadeleye at gmail.com (Casey Adeleye) Date: Thu, 22 Jun 2023 13:15:30 +0100 Subject: [NCSG-FC] How Do We Proceed? In-Reply-To: <99fd9b88-4361-31d5-2fdb-984caa7be54f@julf.com> References: <99fd9b88-4361-31d5-2fdb-984caa7be54f@julf.com> Message-ID: Thanks for the update. As a committee do we have our own action plan? What do we need to do? Regards, Peter O. Adeleye (Casey) On Wed, Jun 21, 2023, 18:50 Johan Helsingius via NCSG-FC < ncsg-fc at lists.ncsg.is> wrote: > Dear Casey, > > > Is there any mandate for this committee? How do we proceed in carrying > > out our duties? > > This is what the NCSG Charter (at > https://community.icann.org/display/gnsononcomstake/Charter) says: > > 2.6 The Financial Committee > > The NCSG Finance Committee is responsible for the following: > > Elect a Chair who will also serve as NCSG Treasurer; > Determine rates for voluntary contributions from members; > Develop and deploy a fund?raising plan for the NCSG; > Work with the ICANN staff to determine levels of support available > to the NCSG; > Work with ICANN finance officers to insure the NCSG and its > Constituencies receive fair and equivalent financial support from ICANN; > Accounting for any funds received by the NCSG from any source. This > accounting will include the following: > > - All funds raised by voluntary membership fees or otherwise must > be held in a separate NCSG account. > > - Proper controls must be implemented. > > - Regarding Expenditures: > > All expenditures under 500 Euro may be made on the > authority of the NCSG Treasurer > All expenditures over 500 Euro must be approved by the NCSG?FC > > - Financial reports must be prepared annually and be made public. > > Provide internal conflict resolution process regarding funds. > Provide the oversight of the Treasurer function. > Fulfill any other accounting, auditing or other prescribed > financial requirements as set by the ICANN Board of Directors for > organizations within the ICANN structure. > Document methods and procedures used for accounting, reporting and > budget creation. Such documentation is subject to review by the NCSG?EC. > > 2.6.1. NCSG?FC Composition. > > The NCSG Finance Committee (FC) shall be comprised of one representative > from each Recognized Constituency. Each Candidate Constituency is > entitled to appoint an observer. The NCSG Chair will participate as an > ex?officio member of the NCSG?FC and will be included in consensus > process and votes. The FC may invite other members as needed to meet its > goals and responsibilities. > > 2.6.2. NCSG?FC Decision making > > By default NCSG?FC decisions are made by rough consensus of its members. > Rough consensus means that while all members do not need to agree and > that no single member can veto a decision, all views must be heard and > considered. Any minority views must be recorded along with the decisions. > > 2.6.3. NCSG?FC Leadership > > A Chair from among the members of the NCSG?FC will be elected by a 2/3 > vote of the NCSG?FC membership. The chair will be responsible for > filling any necessary Treasurer functions for the NCSG. > > The NCSG Chair may not serve in this role. > One or more vice chairs may be chosen by the NCSG?FC on a > yearly basis. > > 2.6.4. NCSG?FC Work Process > > As much as possible, all work will be done using Internet tools, > including, inter alia, > > o email; > > o wiki usage (Note: such a wiki will be publicly viewable though > editing may be restricted to members of the NCSG?FC); > > o online document collaboration tools, for example Google Document, > Google Wave and other available network cloud based tools. > > When necessary teleconferences will be scheduled. A scheduling tool > will be used to attempt to find a time when all members can attend. > Unless all members can attend the teleconference, any decisions made at > a teleconference will be provisional until full consensus is determined. > When possible, as enabled for example by an ICANN meeting, a > face-to-face meeting of the NCSG?FC will be held. As with > teleconferences, if all members cannot attend, any decisions made will > need to be verified before being considered final. > > 2.6.5. NCSG?FC Mailing List > > All NCSG?FC full members and observers will be subscribed to the > NCSG?FC mailing list; > The NCSG?FC list will maintain an open archive; > For non?subscribers, the list will be moderated. Comments from NCSG > members relevant to ongoing discussions will be forwarded to the NCSG?FC > list by the list moderator. > > 2.6.6. NCSG?FC Observers > > Any observer to the NCSG?FC will have full participation rights > except will not be counted in any consensus process or vote. > Elected or appointed representative from NCSG Candidate > Constituencies will be given observer status. > > 2.7 Data Retention > > The NCSG Chair, the NCSG-EC, the NCSG-PC, and the NCSG-FC are > responsible for maintaining any information used in making decisions for > at least 4 years. > _______________________________________________ > NCSG-FC mailing list > NCSG-FC at lists.ncsg.is > https://lists.ncsg.is/mailman/listinfo/ncsg-fc > -------------- next part -------------- An HTML attachment was scrubbed... URL: