[NCSG-FC] Questions and comments/current state of the FC OP

[Thato Mfikwe]

Hi Farzii,

Please see my responses below in line, thanks.

On Fri, Jul 27, 2018 at 4:29 AM, farzaneh badii <farzaneh.badii at gmail.com>
wrote:

> These are the major points of discussion on FC draft operating procedures
> (I might have missed something, so it's not an exhaustive list)
>
> 1.The charter states that FC should:
>
>  "Fulfill any other accounting, auditing or other prescribed financial
> requirements as set by the ICANN Board of Directors for organizations
> within the ICANN structure."
>
> There are different interpretations of the "audit" function of FC. . What
> does the word "audit" mean in the charter? Should NCSG FC have an "audit"
> function and what would that function entail?
> [those who have commented on the document believed that NCSG  FC does not
> have an audit function]
>
I think the question should be ""what does audit entail?", because the
drafters of the Charter knew what the term implied, so the generally
accepted definition of auditing is, the process investigating, verifying
and scrutinizing financial records to ensure that transactions of an entity
are recorded and financial records are accurate and in accordance with
applicable rules and regulations, in this case ICANN financial
requirements. The FC should be able to appoint and external auditor.
I*f members think the FC should not do the audit function, does it now mean
the Charter must change? For me, I would sat the FC needs to do and promote
the right thing irrespective of unjustified opposition or uninformed
opinions because it seems like opposing comments are challenging
stipulations of the Charter*.
Internal auditing on the other side help the organisation achieve its
objectives and is concerned with evaluating and improving effectiveness of
risk management, risk control and governance processes, and ensures
reliability of financial and management reporting.
The audit process follows 6 phases:
1. Agreement on term of engagement - articulation of responsibilities of
involved parties and the objective of the audit, access to information and
records
2. Preparing an audit plan - planning the audit based on information
contained in the documents received
3. Scheduling an open meeting - with management and key admin staff to
present the audit scope
4. Fieldwork - taking information from the open meeting to finalize an
audit plan. Field work includes but is not limited to, review of procedures
and adequacy of internal controls, checking compliance with procedures and
policies and discussing problem with the organisation as they arise.
5. Drafting a report - a detailed report of findings of the audit with
errors, posting problems, authorized but not yet paid expenses and other
discrepancies This report must also have recommendations
6. Closing meeting - discussion of the report, soliciting response from
management
7. Following up with management to check if recommendations made were
implemented

>
> 2. The necessity of FC members to Attend ICANN meetings in person
> Do FC members have to attend ICANN meetings to be able to carry out their
> obligations? i.e. should a travel budget be allocated to them for this
> purpose?
> [Members who commented do not think that FC should have to attend ICANN
> meetings in person, Remmy disagrees on the doc]
>
Hi Farzii, I also think that the FC should be supported, not only Remmy but
also NCUC chair and Bruna. Also bear in mind that not all comments oppose
the FC from being supported to attend ICANN meetings, please carefully go
through the OP comments as some people, change their opinions around the
subject in different sections of the OP.

>
> 3. Should FC provide oversight management/monitoring of its constituencies
> and propose a budget for its constituencies? [members who commented think
> not and that it's outside of its remit]
> Any monies that belongs to NCSG  will be managed by the FC irrespective of
> where it is kept and secondly how will fair and equitable allocation of
> allocation to constituencies be determined if the FC does not have access
> to constituency financial records or reports. The FC cannot manage but
> there needs to be some level of monitoring, as the Charter does not require
> this but necessitates it
> 4. Members raised: There should be accountability measures predicted in
> the charter for the finance committee. What are our plans to address this
> issue?
>
We can take it back to them, find out how they want to hold the FC
accountable and we can take it from there.

>
> 5. Allocation of funds. based on Remmy's suggestion of
> 40%NCUC-40%NPOC-20%FC was not received well by those who commented, so I
> removed it and added the previous language I had suggested.
>
The application process that still needs a criteria is more suitable

>
> 6. SVP is a complicated term, I removed it, members who commented agreed
> on its removal.
>
I agree with this removal but there were few sections (remove point II, IV
& edit of #V), I commented on V on the OP draft with an alternative
solution that would benefit the FC

>
>
>
>
>
>
> Farzaneh
>
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>
>
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