[NCSG-FC] CIVICRM

[Remmy Nweke]

Thanks Farzaneh for this update.
Hope you're good.

Based on explanation note you shared, the rejection was it why there was no
filler on mode of payment?

It's also important to add that this was one of the reasons, a Memorandum
of Understanding (MoU) should have proceeded this SLA between NPOC and NCUC
and even NCSG to ensure smooth use and deployment of resources as at when
needed as may be approved with proviso to settle all Bank charges
associated thereof.

I can guess the amount of stress you went through with negotiating new
options with iCANN.org and still going to have with your bank as planned.

However, I am afraid our inability to get this process as/under Special
Purpose Vehicle (SPV) is not and will not be helpful as we already know how
difficult it will be to set up an account for NCSG, while having finance
refunds scattered in different directions.

As another option, under SPV we can have subaccount within NCUC/NPOC as may
be agreed and approved by EC.

Yes, you can settle the bill of this year from personal account, but will
like to have a structured institutional solution before the expiration
thereafter.

The invoice was reading "142 Discovery Process $2,250" is that same thing
meant for hosting?

Thanks for all the efforts.

Remmy Nweke



On 1 Aug 2018 4:24 am, "farzaneh badii" <farzaneh.badii at gmail.com> wrote:

Dear FC,

Here is a current status of NCSG CiviCRM finances:

CiviCRM is the database management we have used for our membership
management. It had many glitches and needed a lot of development, so we
decided to spend the budget of 9000 USD (some of this went for hosting, I
will put the invoices and everything else up) that ICANN allocated to NCSG
to fix the system.

I also asked both NCUC and NPOC who received 9000 USD each from ICANN
for database management to allocate 4000 USD of their budget to us to
continue with the development etc. They approved, so in total we have
around 17000 USD for development work and CIVI maintenance. We have hired a
company. (which I am going to send you the proposals - contract and
invoices we received up until now)

This budget is an annual budget that ICANN provides for us. We will see if
it gets approved next year too.

In the past (when Tapani was chair) the CIVI developer was being paid by
NCUC bank account and then NCUC would get reimbursed by ICANN.

NCUC EC agreed to do so this time as well, however, the treasurer of NCUC
only accepted to pay the two initial invoices and urged NCSG to have its
own bank account or ICANN to pay for it directly.

This changes many things. I believe it also means that we need to have a
bank account for NCSG and cannot use the constituencies' bank account.

In order for ICANN to pay for this, it has to establish the company as a
vendor, a very complicated process that will take a lot of time and ICANN
won't probably accept it because the service is going to support our group
and not ICANN org.

A more immediate concern is this means that we cannot continue paying the
company through NCUC and our work on membership management will be stopped.

I have discussed this with ICANN, and they have informed me that I can pick
up the bill and upon showing the paid invoice, get reimbursed. I have to
talk to my bank as well and see what would be the best way to go about it.
I am willing to do this for a period of time until NCSG gets its own bank
account. We will see what the bank says.

So for now letting you know about the status of this. If I end up paying
for the service, I will put up the invoices/the ICANN payments somewhere
password protected you can have access to.


Best


Farzaneh
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