[NCSG-EC] Fwd: ICANN86 | Seville Supported Travelers Database Due | Monday, 09 February 2026

[Rafik Dammak]

Hi Theorose,

You can confirm you can get the travel slot?

Best,

Rafik

On Fri, Jan 9, 2026, 11:32 Tomslin Samme-Nlar <mesumbeslin at gmail.com> wrote:

> Hi Rafik,
>
> Please give the NCUC slot to Theorose.
>
> Remain blessed,
> Tomslin
>
>
> On Wed, 7 Jan 2026 at 10:28, Rafik Dammak via NCSG-EC <
> ncsg-ec at lists.ncsg.is> wrote:
>
>> hi all,
>>
>> We have 3 slots for ICANN86 for EC members. One slot goes to the NCSG
>> chair while 1 slot is assigned in alternance between the representatives of
>> each constituency.
>> so please discuss among yourselves who should get the slot respectively
>> for NCUC EC representative and NPOC EC representative,
>>
>> Best,
>>
>> Rafik
>>
>>
>> ---------- Forwarded message ---------
>>
>>
>>
>> Dear all,
>>
>> In order to service your travel needs for ICANN86 Seville in a timely
>> fashion, please submit your meeting database to gnso-secs at icann.org by *Monday,
>> 09 February 2026. *It is important all funded travel air booking is
>> completed by due date given in ICANN Travel emails. There seems to be some
>> struggle in this area, if you could please make sure all names put forward
>> understand the deadlines and remind them when book travel emails come out
>> to register for the meeting, using link in email.
>>
>> Please share with all funded travelers, the travel support guidelines
>> wiki space: https://community.icann.org/x/lgvxAg and highlight the
>> communications responsibilities section:
>>
>> ICANN Travel Support attempts to reach a supported traveler four times
>> before deeming the supported traveler unresponsive:
>>
>>    1. ICANN Travel Support sends “welcome email.”
>>    2. If there is no response after seven business days, ICANN Travel
>>    Support sends a second email, copying ICANN support staff.
>>    3. If there is no response five business days after the second email,
>>    ICANN Travel Support sends a third email, copying ICANN support staff and
>>    the community group chair.
>>    4. If there is no response five business days after the third email,
>>    ICANN Travel Support sends a fourth email, copying ICANN support staff and
>>    the community group chair.
>>
>> If there is no response three days after the fourth attempt to reach the
>> supported traveler, the community group may substitute another traveler.
>>
>>
>>
>> A timely response would be appreciated in view of visa issues and the
>> OFAC review. The deadline for submissions is critical to allow for
>> confirmed reservation numbers as required for visa and travel arrangements.
>>
>>  *TRAVEL BOOKING PROCESS*
>>
>>
>>
>> In order for Funded Travelers to start booking travel, they MUST complete
>> Steps 1, 2, and 3.
>>
>>
>>
>> *WHO*
>>
>> *WHAT*
>>
>> 1
>>
>> Funded Traveler
>>
>> Register for meeting using the Funded Traveler Registration Link provided
>> by ICANN Travel Support
>>
>> 2
>>
>> Funded Traveler
>>
>> Approved for Trade Regulations Review
>>
>> 3
>>
>> Funded Traveler
>>
>> Receive Travel Funding Confirmation Email from ICANN Travel Support
>>
>> 4
>>
>> *Funded Traveler*
>>
>> *Book Air Travel for meeting*
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>  *Approved dates of Arrival and Departure*
>>
>> *ARRIVAL DATE*
>>
>> *DEPARTURE DATE*
>>
>> *Sunday, 07 June  *
>>
>> *Friday, 12 June*
>>
>>
>>
>> For air, this must be booked using either via our online booking platform
>> (AmTrav) or official travel agency. ICANN org does not allow self-booking.
>>
>>
>>
>> Please note that when requesting travel support, in the interest of
>> fairness and in light of budget restrictions we would like you to take the
>> following into consideration:
>>
>>
>>
>> 1.               Respond timely to ICANN Travel regarding your upcoming
>> travel and book by deadline given in email.
>>
>> 2.               If you require a visa to enter the country, please make
>> sure to acquire your visa immediately. Follow link here
>> <https://community.icann.org/x/fSfxAg> for assistance.
>>
>> 3.               Friday, 24 April 2026* (45 days before travel)* is the
>> last day to submit additions/replacements.
>>
>> 4.               Requests past the deadline will be handled on a
>> case-by-case basis by ICANN. All additional travelers added after the
>> 90-day deadline are subject to availability, may NOT be placed in the same
>> hotel as their funded traveler groups, and may not be able to attend due to
>> visa issues.
>>
>> 5.               If possible, please book direct travel
>> requests. Detours and multi-stop trips are unfortunately not guaranteed.
>>
>> 6.               If travelers want to extend their stay this must be
>> done at their own expense and should contact the hotel directly once the
>> ICANN hotel confirmation has be sent to them.
>>
>> 7.               *Privately Booked Reservations*: ICANN will not refund
>> or take over accommodations directly booked by the funded traveler. If a
>> replacement has an existing hotel reservation, they will need to cancel
>> their reservation and ICANN will not be able to take over their reservation.
>>
>>
>>
>> Reminder:
>>
>>    - GNSO supported traveler with a designated hotel accommodation
>>    funding, a hotel room is automatically secured for you, please *DO
>>    NOT* book your own hotel as it is un-reimbursable.
>>    - All personal data provided to ICANN org in for purposes of
>>    providing travel support for participants related to ICANN events will be
>>    processed in accordance with the ICANN Privacy Policy [icann.org]
>>    <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>.
>>    Should you have any questions or concerns about this Privacy Policy and our
>>    privacy practices, you may contact us at privacy at icann.org.
>>    - As a reminder, for the AGM meeting only, incoming Councilors get
>>    funding, as well as the then-incumbent Councilors.
>>
>>
>>
>>  Many thanks for your cooperation!
>>
>>  Thank you.
>>
>>
>>
>> Kind regards,
>>
>>
>>
>> Terri
>>
>> Policy Team Supporting the GNSO
>>
>>
>>
>>
>>
>>
>>
>>
>> _______________________________________________
>> NCSG-EC mailing list
>> NCSG-EC at lists.ncsg.is
>> https://lists.ncsg.is/mailman/listinfo/ncsg-ec
>>
>
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