[NCSG-EC] Fwd: [GNSO-SG-C-Leadership] Feedback Requested: How We Meet Community Group

[Pedro de Perdigão Lana]

Hi Rafik,

Just as a first comment before reading through all documents (focusing (for
now) only on the graphs and shorter docs), although this may be deeply
unpopular, comparing the budget for other events that I participated in one
way or another of the organization and/or supervision, hotel accommodation
seems to be in a higher percentage (meaning it looks a bit
disproportionate), especially if we take into account that flight costs
refer to the participation of (many) people from all over the world. I
note, however, that this may be caused by the large amount of days some
ICANN meetings have.

Cordially,

*Pedro de Perdigão Lana*
Lawyer <https://www.nic.br/>, GEDAI/UFPR <https://www.gedai.com.br/>
Researcher
PhD Candidate (UFPR), LLM in Business Law (UCoimbra)
Coordination/Board/EC @ ISOC BR <https://isoc.org.br/>, NCUC
<https://www.ncuc.org> & NCSG
<https://community.icann.org/display/gnsononcomstake/Home>(ICANN),
YouthLACIGF <https://youthlacigf.lat/>, IODA <https://ioda.org.br/> and CC
Brasil <https://br.creativecommons.net/>
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Em seg., 20 de jan. de 2025 às 22:32, Rafik Dammak via NCSG-EC <
ncsg-ec at lists.ncsg.is> escreveu:

> Hi all,
>
> there is some update and request for input on "How to meet". We should
> review the different options proposed in the strawman document.
> I will share this later with larger NCSG membership and adding some
> context.
>
> Best,
>
> Rafik
>
> ---------- Forwarded message ---------
> De : DiBiase, Gregory via GNSO-SG-C-Leadership <
> gnso-sg-c-leadership at icann.org>
> Date: sam. 18 janv. 2025 à 00:53
> Subject: [GNSO-SG-C-Leadership] Feedback Requested: How We Meet Community
> Group
> To: gnso-sg-c-leadership at icann.org <gnso-sg-c-leadership at icann.org>
>
>
>
>    - *Attachments protected by Amazon: *
>    - Updated Cost Data Related To ICANN Pu...copy.pdf
>    <https://us-east-1.secure-attach.amazon.com/33f1c678-96e1-4015-8dfb-f02f5c2e62ff/fceed8c9-d3da-417d-aa8d-41514592e7f0> |
>
>    - How We Meet - Summary of Input from C...copy.pdf
>    <https://us-east-1.secure-attach.amazon.com/33f1c678-96e1-4015-8dfb-f02f5c2e62ff/3c682e35-ece6-4488-826b-6517b486832b> |
>
>    - 2024 Cost Analysis of ICANN Travel & ...copy.pdf
>    <https://us-east-1.secure-attach.amazon.com/33f1c678-96e1-4015-8dfb-f02f5c2e62ff/0e35facb-ecde-44e8-8d07-cc01120f2420> |
>
>    - 2022 - 2024 Cost Analysis of ICANN In...copy.pdf
>    <https://us-east-1.secure-attach.amazon.com/33f1c678-96e1-4015-8dfb-f02f5c2e62ff/483dcc57-02b6-4c29-85a3-cce7bef43c46> |
>
>    - Final - Charter for the Community Gro...tegy.pdf
>    <https://us-east-1.secure-attach.amazon.com/33f1c678-96e1-4015-8dfb-f02f5c2e62ff/e8ebf9cf-04c4-4fcc-8f90-4a16faef4b6a> |
>
>    - DRAFT - How We Meet Community Group R...Docs.pdf
>    <https://us-east-1.secure-attach.amazon.com/33f1c678-96e1-4015-8dfb-f02f5c2e62ff/36b9c423-0e0f-446c-8325-34689df8deb9> |
>
>    - ICANN
>    <https://us-east-1.secure-attach.amazon.com/33f1c678-96e1-4015-8dfb-f02f5c2e62ff/865639da-f3f1-4545-a8f4-79fd73d55a9d> |
>
>    - ATT00001.txt
>    <https://us-east-1.secure-attach.amazon.com/33f1c678-96e1-4015-8dfb-f02f5c2e62ff/89a83194-2f45-4aaa-8be7-722c893a9aad> |
>
>
> Amazon has replaced the attachments in this email with download links.
> Downloads will be available until February 16, 2025, 15:53 (UTC+00:00). Tell
> us what you think
> <https://amazonexteu.qualtrics.com/jfe/form/SV_ehuz6zGo8YnsRKK>
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>
> Dear SG/C Chairs,
>
>
>
> I am hoping for your help gathering feedback on ICANN’s proposals for “How
> We Meet” (a.k.a. how to make ICANN’s meetings more cost effective).
>
>
>
> As GNSO Chair, I’ve been tasked with gathering feedback on potential
> recommendations that will go out to the Community for public comment.
>
>
>
> Attached are a number of documents breaking down the cost of ICANN
> meetings, but I think the most pertinent is one titled “How We Meet
> Community Group Report”. ICANN has labeled this document as a “draft
> strawman proposal” but it’s really a menu of options for reducing cost. I
> think a good first step is for each SG/C to review these options and
> provide feedback on:
>
>    1. What options are missing?
>    2. What options are unacceptable/problematic? (i.e., should not be put
>    out for public comment).
>    3. Do you have more granular feedback on the options provided?
>
> I think this could give me a starting point for giving feedback to ICANN.
> I have already flagged to ICANN that the GNSO is a diverse body and will
> likely have disagreements, so a broader public comment on the “strawman”
> will be necessary.
>
>
>
> Please provide any other thoughts you may have as this group starts their
> work.
>
>
>
> Thank You!
>
>
>
> Greg
>
>
>
>
>
>
>
> *From:* Alperen Eken via How-we-meet-2025 <how-we-meet-2025 at icann.org>
> *Sent:* Tuesday, January 7, 2025 1:46 PM
> *To:* how-we-meet-2025 at icann.org
> *Subject:* [EXTERNAL] [How-We-Meet-2025] Agenda and Documents - Meeting
> #1 - How We Meet Community Group
>
>
>
> *CAUTION*: This email originated from outside of the organization. Do not
> click links or open attachments unless you can confirm the sender and know
> the content is safe.
>
>
>
> Dear all,
>
>
>
> Happy New Year! I hope this message finds you well and that you’ve had a
> wonderful start to 2025.
>
>
>
> Next week, we will hold our first meeting to discuss updates to the ICANN
> Meetings Strategy. This meeting is scheduled for:
> Date: 13 January 2024
> Time: 1700-1800 UTC
>
>
>
> We’re looking forward to your participation and valuable contributions.
> Please find attached the meeting agenda, some documents we prepared for
> this group, and background documents that were previously shared with SOAC
> Chairs:
>
>    1. Meeting invitation ICS file
>    2. Agenda
>    3. Final - Charter for the Community Group for the Meeting Strategy
>    4. Draft - How We Meet Community Group Report
>
> Background Documents:
>
>    5. How We Meet - Summary of Input from Community Groups
>    6. Updated Cost Data Related to ICANN Public Meetings
>    7. 2024 Cost Analysis of ICANN Travel & Meetings
>    8. 2022 – 2024 Cost Analysis of ICANN Intersessional Meetings
>
>
>
> We are aware that there are a lot of materials, therefore we are keeping a
> drive folder for you where you can find all these documents, meeting
> agendas, and notes of our future meetings in addition to any document that
> we will be collaborating on. Here is the link:
> https://drive.google.com/drive/folders/1-IGp5C4QAZjj5OJlkYRARnpsg2HBgtV_?usp=drive_link
>
>
>
> Your input is essential as we will be working within a tight timeline.
>
>
>
> I will serve as the project manager for this work, if you have any
> questions, additional topics to propose for the agenda, or any other issue
> please feel free to reach out at alperen.eken at icann.org .
>
>
>
> We appreciate your participation and look forward to seeing everyone at
> the meeting!
>
>
>
> Kind regards,
>
>
>
> Alp Eken
>
> Policy Development Support Senior Specialist
>
> Internet Corporation for Assigned Names and Numbers (ICANN)
>
>
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