[NCSG-EC] Fwd: [GNSO-SG-C-Leadership] Pilot Holistic Review - Call for Volunteers and Preliminary Steps

[Johan Helsingius]

-------- Forwarded Message --------
Subject: 	[GNSO-SG-C-Leadership] Pilot Holistic Review - Call for 
Volunteers and Preliminary Steps
Date: 	Thu, 2 May 2024 12:59:13 +0000
From: 	Larisa Gurnick via GNSO-SG-C-Leadership 
<gnso-sg-c-leadership at icann.org>
Reply-To: 	Larisa Gurnick <larisa.gurnick at icann.org>
To: 	soac-leadership at icann.org <soac-leadership at icann.org>
CC: 	gnso-sg-c-leadership at icann.org <gnso-sg-c-leadership at icann.org>, 
Team-leaders at icann.org <Team-leaders at icann.org>, Theresa Swinehart 
<theresa.swinehart at icann.org>



Dear SO/AC Chairs,

In response to the action taken by the Board to initiate the Pilot 
Holistic Review on 29 April 
<https://www.icann.org/en/board-activities-and-meetings/materials/approved-resolutions-special-meeting-of-the-icann-board-29-04-2024-en#section1.a>, 
we would like to bring to your attention the upcoming Call for 
Volunteers for the Pilot Holistic Review (PHR) Team, scheduled for 23 
May  – 19 June 2024. The Call for Volunteers launches the application 
phase, followed by the nomination and selection phase.

Through its action, the Board requested “that the Supporting 
Organizations and Advisory Committees shall assemble a Pilot Holistic 
Review Team following the process stipulated at Article 4.6, Section (a) 
of the ICANN Bylaws and follow the Operating Standards for Specific 
Reviews...”

As Chairs of your respective SOs and ACs, you play an important role in 
the review team nomination and selection process. ICANN Bylaws 
<https://www.icann.org/resources/pages/governance/bylaws-en/#article4> 
stipulate that “The chairs of the Supporting Organizations and Advisory 
Committees participating in the applicable review shall select a group 
of up to 21 review team members from among the prospective members 
nominated by the Supporting Organizations and Advisory Committees, 
balanced for diversity and skill.” Further details on the nomination 
process will be shared via Policy support staff.

We developed the timeline below to commence the PHR Team’s work in 
September 2024, considering the upcoming ICANN meeting and the August 
holiday impacting some of you. Please let us know if you have any 
concerns with the timeline or identified skills and expertise outlined 
below**by*17 MAY 2024*.

Please share this upcoming opportunity amongst your community and 
encourage qualified candidates to apply when the Call for Volunteers is 
announced, and the application period opens. For more information about 
the Pilot Holistic Review, including its Board approved Terms of 
Reference, visit the pilot’s wiki page here 
<https://community.icann.org/x/Cgx1Cw>.

Thank you for your support of this important work. Please feel free to 
contact me directly or my team at reviews at icann.org 
<mailto:reviews at icann.org>if you have any questions.

/Larisa Gurnick/

/VP, Reviews Support & Accountability/

/Global Domains and Strategy/

*Steps and Timeline*

We developed an estimated timeline for the nomination and selection of 
volunteers to serve on the Pilot Holistic Review. This timeline is 
designed to provide sufficient time for each SO/AC to follow its 
internal nomination process and for the Chairs of all the participating 
SO/ACs to complete the selection process to start the review process in 
September 2024. Please find the steps, estimated dates and durations below:

*Steps*

	

*Start Date*

	

*End Date*

	

*Duration*

*Call for Volunteers - *window for applications to be submitted**

	

*23 May 2024*

	

*19 June*

	

*4 weeks*

SO/AC’s review list of applicants and determine their respective nominations

	

20 June

	

2 August

	

6 weeks

*ICANN org posts a list of all SO/AC nominated applicants on the PHR 
wiki and produces a skill and diversity analysis of nominated candidates*

	

*5 August*

	

*9 August*

	

*5 days*

SO/AC Chairs select Review Team members and identify review leadership 
from list of nominated applicants

	

12 August

	

6 September

	

4 weeks

SO/AC Chairs inform ICANN of selected Review Team members.

	

9 September

	

9 September

	

*Review Team members are announced publicly*

	

*13 September*

	

*13 September 2024*

	

*Skills and Expertise *

For this important review, ICANN is seeking volunteers that represent 
different parts of the ICANN community and are geographically and 
experientially diverse. These volunteers will participate in the 
development of methodologies and guidelines for future Holistic Reviews. 
The following skills and expertise needed were identified based on the 
community-supported and Board-approved Terms of Reference 
<https://community.icann.org/display/PHR/PHR+Home?preview=/329220199/330072289/PHR%20ToR_29%20April%202024.docx.pdf>:

   * Performance assessment and audits of organizational effectiveness
     and governance

   * Development of methodologies and guidelines for process improvement
     and measurement
   * Data analysis informing fact-based findings and recommendations
   * Familiarity with ICANN Reviews, and ICANN structures
   * Knowledge of recognized frameworks for organizational excellence
   * Principles of accountability applicable to organizations broadly
     similar to ICANN

In addition to the above skills and expertise, all selected review team 
members are expected to actively participate for the duration of the 
review, anticipated to start in September 2024 and last for up to 14 months.