[NCSG-EC] Travel slot

[Johan Helsingius]

You are of course right. Thank you for reminding me about the operating
procedures, my brain is still recovering from the holiday "friends and
family tour" craziness...

	Julf

On 06/01/2024 16:10, farzaneh badii wrote:
> Hi Julf,
> 
> We have operating procedures on travel, which lays out the process, I 
> think we should have an open call and if EC members want they can apply.
> 
> https://community.icann.org/display/gnsononcomstake/Operating+Procedures#OperatingProcedures-996937310 <https://community.icann.org/display/gnsononcomstake/Operating+Procedures#OperatingProcedures-996937310>
> 
>  1.
> 
>     If a Council member or a funded NCSG Executive Committee cannot
>     attend the meeting, the following process should be invoked to
>     decide upon the travel slot transfer:
> 
>      1.
> 
>         The NCSG chair announces the opportunity on the NCSG-Discuss
>         list and requests that the interested members send their
>         Motivation Statement privately to the Chair and copy in ICANN
>         support staff.
> 
>      2.
> 
>         The Motivation Statement must explain in detail why the
>         applicant would like to attend the meeting, provide evidence of
>         full and verifiable engagement in Domain Name System policy
>         deliberations, proof that the applicant has previously attended
>         calls and contributed to PDPs, NCSG Policy Committee meetings
>         and other relevant policy and related meetings, and explain why
>         their physical presence is important for this meeting,
>         mentioning specific tasks they commit to carry out on behalf of
>         the NCSG. The tasks must be related to the NCSG and advance the
>         NCSG’s interests at that specific ICANN meeting.
> 
>      3.
> 
>         If the applicant is to be an alternate to a GNSO Councillor, he
>         or she should have an understanding of how the Council works and
>         have observed their meetings beforehand. They must provide a
>         letter of recommendation from either a) the Chair of the NCSG
>         Policy Committee, or (b) a serving member of the Council in his
>         or her second term.
> 
>      4.
> 
>         While Execeutive Committee’ travel slots may be allocated to
>         newcomers, newcomers should commit to attending  sessions of the
>         NCSG leading up to the ICANN meeting, as well as undertaking
>         revision and background reading on at least one internal
>         governance document and a PDP.
> 
>      5.
> 
>         The applicant must commit to attending the ICANN meeting fully,
>         be at the meeting venue every day, and be present to the
>         greatest extent possible at all NCSG meetings, constituency
>         meetings, GNSO Council meetings, and PDP sessions for which they
>         have expressed interest in their Motivation Statement. If the
>         selected applicant does not appear to be present at the venue
>         without justification, s/he will not be eligible to be allocated
>         a travel slot in the future. The decision of such ineligibility
>         will be made by the NCSG Executive Committee (in the evaluation
>         of at least two members).
> 
> 
> 
> Farzaneh
> 
> 
> On Sat, Jan 6, 2024 at 9:57 AM Johan Helsingius via NCSG-EC 
> <ncsg-ec at lists.ncsg.is <mailto:ncsg-ec at lists.ncsg.is>> wrote:
> 
>     As Stephanie had to cancel, we have a spare travel slot that we need
>     to assign before the 17th. My personal preference would be to give
>     it to one of the EC members, but would love to hear your views.
> 
>              Julf
> 
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