[NCSG-EC] Fwd: REMINDER-ICANN80 | Kigali | Supported Travelers Database Due | Friday, 09 February 2024

[Johan Helsingius]

Hi everybody,

Could you, just to be sure, again confirm if you are coming to Kigali
in person or not?

	Julf



-------- Forwarded Message --------
Subject: 	REMINDER-ICANN80 | Kigali | Supported Travelers Database Due | 
Friday, 09 February 2024
Date: 	Mon, 5 Feb 2024 13:55:46 +0000
From: 	Andrea Glandon <andrea.glandon at icann.org>
To: 	Johan Helsingius <julf at JULF.COM>, Benjamin Akinmoyeje 
<benakin at gmail.com>



Dear all,

In order to service your travel needs for ICANN80Kigaliin a timely 
fashion, please submit your meeting database tognso-secs at icann.org 
<mailto:gnso-secs at icann.org>by*Friday, **09February 2024. *It is 
important all funded travel air booking is completed by due date given 
in ICANN Travel emails.

Please share with all funded travelers, the travel support guidelines 
wiki space: https://community.icann.org/x/lgvxAg 
<https://community.icann.org/x/lgvxAg>and highlight the communications 
responsibilities section:

ICANN Travel Support attempts to reach a supported traveler four times 
before deeming the supported traveler unresponsive:

  1. ICANN Travel Support sends “welcome email.”
  2. If there is no response after seven business days, ICANN Travel
     Support sends a second email, copying ICANN support staff.
  3. If there is no response five business days after the second email,
     ICANN Travel Support sends a third email, copying ICANN support
     staff and the community group chair.
  4. If there is no response five business days after the third email,
     ICANN Travel Support sends a fourth email, copying ICANN support
     staff and the community group chair.

If there is no response three days after the fourth attempt to reach the 
supported traveler, the community group may substitute another traveler.

A timely response would be appreciated in view of visa issues and the 
OFAC review. The deadline for submissions is critical to allow for 
confirmed reservation numbers as required for visa and travel arrangements.

*TRAVEL BOOKING PROCESS*

In order for Funded Travelers to start booking travel, they MUST 
complete Steps 1, 2, and 3.

	

*WHO*

	

*WHAT*

1

	

Funded Traveler

	

Register for meeting using the Funded Traveler Registration Link 
provided by ICANN Travel Support

2

	

Funded Traveler

	

Approved for Trade Regulations Review

3

	

Funded Traveler

	

Receive Travel Funding Confirmation Email from ICANN Travel Support

4

	

*Funded Traveler*

	

*Book Air Travel for meeting*

	

	

	

	

*Approved dates of Arrival and Departure*

*ARRIVAL DATE*

	

*DEPARTURE DATE*

*Sunday, 09 June*

	

*Friday, 14 June*

For air, this must be booked using either via our online booking 
platform (Concur) or official travel agency (FCM). ICANN org does not 
allow self-booking.

Please note that when requesting travel support, in the interest of 
fairness and in light of budget restrictions we would like you to take 
the following into consideration:

1.Respond timely to ICANN Travel regarding your upcoming travel and book 
by deadline given in email.

2.If you require a visa to enter the country, please make sure to 
acquire your visa immediately.Follow link here 
<https://community.icann.org/x/fSfxAg>for assistance.

3.Friday, 26 April 2024*(45 days before travel)*is the last day to 
submit additions/replacements.

4.Requests past the deadline will be handled on a case-by-case basis by 
ICANN. All additional travelers added after the 90-day deadline are 
subject to availability, may NOT be placed in the same hotel as their 
funded traveler groups, and may not be able to attend due to visa issues.

5.If possible, please book direct travel requests. Detours and 
multi-stop trips are unfortunately not guaranteed.

6.If travelers want to extend their stay this must be done at their own 
expense and should contact the hotel directly once the ICANN hotel 
confirmation has be sent to them.

7.*Privately Booked Reservations*: ICANN will not refund or take over 
accommodations directly booked by the funded traveler. If a replacement 
has an existing hotel reservation, they will need to cancel their 
reservation and ICANN will not be able to take over their reservation.

Reminder:

   * GNSO supported traveler with a designated hotel accommodation
     funding, a hotel room is automatically secured for you, please *DO
     NOT* book your own hotel as it is un-reimbursable.
   * All personal data provided to ICANN org in for purposes of providing
     travel support for participants related to ICANN events will be
     processed in accordance with the ICANN Privacy Policy [icann.org]
 
<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>. 

     Should you have any questions or concerns about this Privacy Policy
     and our privacy practices, you may contact us at privacy at icann.org
     <mailto:privacy at icann.org>.
   * As a reminder, for the AGM meeting only, incoming Councilors get
     funding, as well as the then-incumbent Councilors.
   Many thanks for your cooperation!

Thank you.

With kind regards,

*Terri*

*            ---*

*Terri Agnew*

Policy Team Supporting the GNSO

Policy Operations Specialist (GNSO)

Internet Corporation for Assigned Names and Numbers (ICANN)

*Skype ID:*  terri.agnew.icann

Find out more about the GNSO by visiting: https://learn.icann.org/ 
<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=o7Auz997kA-HPv9PHJCjFVZw7Pgo8krw4MxfqCwBrIU&e=>

Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO 
<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGNSO&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=kWw4fQPNjw2lVKy1UjTxS2F0BmjEAzaDFWNmsYywbmE&e=>

Transcripts and recordings of GNSO Working Group and Council events are 
located on the GNSO Master 
Calendar<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_group-2Dactivities_calendar&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=-L6chFfv0OperrXHHpTF722WnH3FZIutn4cS16IvpOg&e=>